ADMINISTRATIVE REPORT
Date: February 07, 1996
File No. Crep047.Cov
TO: Vancouver City Council
FROM: General Manager of Engineering Services and
Manager of Purchasing Services
SUBJECT: Award of Tender No. 54-96-01
The Supply of Parking Meters
RECOMMENDATION
THAT Council accept the bid from Trafco (Canada) for the supply of two
hundred and one (201) complete MacKay twin electronic meters, model MKV-
97 H.D. K32, three hundred and seventy-five (375) MacKay twin meter
housings, model MKV-97-2-H.D., one hundred and fifty (150) MacKay single
meter housings, model MKV-97 H.D., and eleven hundred and forty-five
(1145) MacKay canisters, model #16-511A, at a total cost of $389,981.98
plus the Provincial Sales Tax, subject to a contract satisfactory to the
Director of Legal Services.
COUNCIL POLICY
The policy of Council is to award contracts for the purchase of
equipment, supplies and services that will give the highest value based
on quality, service and price, except where an allowance of a maximum
of 5% is given to those bidders whose tender reflects local content.
Contracts with a value over $200,000 are referred to Council for award.
DISCUSSION
On January 11, 1996 City Council approved $600,000 for the purchase of
parking meters mostly to replace damaged and stolen meters. The City
Manager has authorized the early purchase of 200 complete MacKay twin
electronic meters for $170,696 plus Provincial Sales Tax as an extension
of a previous contract in 1995. This tender deals with the balance of
the parking meter purchase.
Tenders for the above were opened on January 29, 1996, and referred to
the General Manager of Engineering Services and Manager of Purchasing
Services for report. The Provincial Sales Tax is in addition to all
prices shown in this report and in the tabulation. The G.S.T. is not
applicable to this purchase. A copy of the tabulation of prices is on
file in the Purchasing office. Funds for this purchase are provided
from the New Installations of Parking Meters Account.
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The tender requested prices for complete twin and single electronic
parking meters and, as an alternative, separate twin and single meter
housings and fully electronic meter mechanisms; and canisters.
Engineering Services has advised that 201 complete twin electronic
meters, 375 twin meter housings, 150 single meter housings and 1145
canisters be purchased for this tender.
Tender documents were sent to three known firms that supply parking
meters and the tender was advertised in two local newspapers.
The only bid, submitted by Trafco (Canada), meets the tender
specifications and is recommended for acceptance. Prices tendered are
the same or similar to those offered in the previous May 1995 tender for
the supply of parking meters.
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