CITY OF VANCOUVER
REGULAR COUNCIL MEETING
A Regular Meeting of the Council of the City of Vancouver was held on
Thursday, January 11, 1996, at 11:15 a.m., in Committee Room No. 1,
Third Floor, City Hall, following the Standing Committee on City
Services and Budgets meeting, to consider the recommendations of the
Committee.
PRESENT: Deputy Mayor Clarke
Councillors Bellamy, Chiavario,
Hemer, Ip, Kwan,
Price and Sullivan
ABSENT: Mayor Owen (Civic Business)
Councillor Kennedy(Leave of Absence)
Councillor Puil (Leave of Absence)
CITY MANAGER'S OFFICE: Judy Rogers, Assistant City Manager
CLERK TO THE COUNCIL: Tarja Tuominen
COMMITTEE OF THE WHOLE
MOVED by Cllr. Bellamy,
SECONDED by Cllr. Hemer,
THAT this Council resolve itself into Committee of the Whole,
Deputy Mayor Clarke in the chair.
- CARRIED UNANIMOUSLY
COMMITTEE REPORTS
Report of the Standing Committee
on City Services and Budgets
January 11, 1996
Council considered the recommendations of the Committee, as
contained in the following clauses of the attached report:
Cl. 1: Addition of the University Endowment Lands (UEL)
and the University of British Columbia (UBC) to
the Alarm Monitoring Coverage Area of Vancouver
Fire & Rescue Services' (VF&RS) Central Station
Cl. 2: Relocation of Asphalt Plant and Aggregate
Handling Operations
Addition of the University Endowment Lands (UEL)
and the University of British Columbia (UBC) to
the Alarm Monitoring Coverage Area of Vancouver
Fire & Rescue Services' (VF&RS) Central Station
Clause 1
MOVED by Cllr. Bellamy,
THAT the recommendations of the Committee, as contained in Clause
1 of this report, be approved.
- CARRIED UNANIMOUSLY
Relocation of Asphalt Plant and
Aggregate Handling Operations
Clause 2
MOVED by Cllr. Clarke,
THAT Council approve, in principle, the relocation of the
Aggregate Handling and Asphalt Plant operation from the Cambie Yard to
a new Yard on the Fraser River.
- LOST
(Councillors Bellamy, Chiavario,
Hemer, Ip and Kwan opposed)
MOVED by Cllr. Chiavario,
THAT the recommendations of the Committee, as contained in Clause
2 of this report and quoted below, be approved.
A. THAT Council approve the relocation of the Aggregate
Handling and Asphalt Plant operation from the Cambie Yard to
a new Yard on the Fraser River, subject to a report back as
described in the following recommen-dations.
B. THAT a new Works Yard design include a recycling facility
for aggregate, asphalt, and concrete.
C. THAT to cover the land cost of a new Fraser River site,
Council approve the disposal of the Sterling Shipyard and
Commissioner Yard. A shortfall, if any, would be funded
from the aggregate/asphalt operations through a loan from
the Solid Waste Fund.
D. THAT a preliminary project budget, estimated at $13.3
million, be established for the design, construction and
commissioning of the new Works Yard and the updated project
budget and financing plan will be reported back to Council
for approval after the preliminary design is completed.
E. THAT Council approve $150,000 from the Project Budget and
authorize the General Manager of Engineering Services to
call for proposals and select consultants to carry out a
preliminary design for the new Works Yard.
- CARRIED
(Councillor Kwan opposed to A)
RISE FROM COMMITTEE OF THE WHOLE
MOVED by Cllr. Bellamy,
THAT the Committee of the Whole rise and report.
- CARRIED UNANIMOUSLY
ADOPT REPORT OF THE COMMITTEE OF THE WHOLE
MOVED by Cllr. Bellamy,
SECONDED by Cllr. Kwan,
THAT the report of the Committee of the Whole be adopted.
- CARRIED UNANIMOUSLY
The Council adjourned at approximately 11:20 a.m.
* * * * *
REPORT TO COUNCIL
STANDING COMMITTEE OF COUNCIL
ON CITY SERVICES AND BUDGETS
JANUARY 11, 1996
A Regular Meeting of the Standing Committee of Council on City
Services and Budgets was held on Thursday, January 11, 1996, at 9:30
a.m., in Committee Room No. 1, Third Floor, City Hall.
PRESENT: Councillor Bellamy, Chair
Councillor Chiavario
Councillor Clarke
Councillor Hemer
Councillor Ip
Councillor Kwan
Councillor Price
Councillor Sullivan (Clause 2)
ABSENT: Mayor Owen (Civic Business)
Councillor Kennedy(Leave of Absence)
Councillor Puil (Leave of Absence)
CITY MANAGER'S OFFICE: Judy Rogers, Assistant City Manager
CLERK: Tarja Tuominen
Recorded Vote
Unless otherwise indicated, votes of the Committee on all items
are unanimous.
Adoption of Minutes
The Minutes of the Standing Committee on City Services & Budgets
meeting of December 14, 1995, were adopted.
RECOMMENDATION
File: 3651-5
1. Addition of the University Endowment
Lands (UEL) and the University of British
Columbia (UBC) to the Alarm Monitoring
Coverage Area of Vancouver Fire & Rescue
Services' (VF&RS) Central Station
The Committee had before it an Administrative Report dated
December 1, 1995 (on file), in which the Assistant Chief
(Communications), Vancouver Fire & Rescue Services, sought approval
for inclusion of the University Endowment Lands (UEL) and the
University of British Columbia (UBC) multiplex alarm system customers,
Vancouver School Board properties on the UEL, and new customers in the
UEL and UBC areas who meet the criteria (attached as Appendix 1 to the
report) within the mandate of the Vancouver Fire & Rescue Services
Central Monitoring Station.
Mr. Glen Maddess, General Manager, Fire & Rescue Services, was
present to answer questions.
The following motions by Councillor Hemer were put and CARRIED.
The Committee, therefore,
RECOMMENDED
A. THAT Council approve the inclusion of the University
Endowment Lands (UEL) and University of British
Columbia (UBC) in the coverage area of Vancouver Fire &
Rescue Services' (VF&RS) central alarm monitoring
station; allowing VF&RS to provide alarm monitoring
services to the customers in these areas that meet the
criteria defined in Appendix 1 (Revised) of the
Administrative Report dated December 1, 1995.
B. THAT Council authorize the Fire Chief to sign contracts
for monitoring services with customers on the UEL and
UBC after the form of the contract has been approved by
the Director of Legal Services.
2. Relocation of Asphalt Plant and File: 5125
Aggregate Handling Operations
The Committee had before it an Administrative Report dated
November 30, 1995 (on file), in which the General Manager of
Engineering Services reviewed a proposal for relocating City aggregate
and asphalt plant operations and recommended a new aggregate and
asphalt facility, with expanded recycling capabilities, be developed
on a site on the Fraser River in order to realize short and long-term
financial, technical and operational gains for the City.
Mr. Dave Rudberg, General Manager, Engineering Services,
noted the Committee received this date a revised Administrative
Report, dated November 30, 1995, amending some of the calculations in
the previously distributed report.
With the aid of overhead slides, Mr. Rudberg presented an
economic analysis supporting the proposal for a City-run aggregate
handling and asphalt plant operation and construction of a material
recycling facility. In 1995, the current asphalt plant was used 270
days of the year. The facility will not have a high labour component;
only 3 persons are required.
Some benefits of a City operation are: no delays at the plant;
good access; flexibility with new products, scheduling and new
procedures; and quality assurance. A recycling operation could
provide annual savings of up to $1.1 million, and will mean the City
will not have to buy new material, truck material or pay landfill
charges.
One other issue of concern is the consolidation of a number of
asphalt plants in the Lower Mainland. There are a limited number of
plants located in the Lower Mainland. A number of plants are being
reduced, which reduces competition in the industry.
Mr. Rudberg believes there may be a role for partnership with the
private sector in financing the facility or marketing spare capacity.
These issues will be explored further and reported back in March or
April.
Mr. Rudberg; Mr. Don Brynildsen, Assistant City Engineer, Streets
Division; Mr. Ken Kaminski, Superintendent, Streets Operations; and
Mr. Rowan Birch, Materials Engineer; responded to a number of
questions, including environmental concerns, production of asphalt,
and cost estimates.
Mr. John Schubert, Vice-President, Columbia Bitulithic Ltd.
(brief on file), questioned some of the cost and savings estimates
given in the Administrative Report, and the feasibility of
establishing a City-operated recycling facility. Mr. Schubert also
presented two partnership proposals: joint ownership of an asphalt
plant facility by Columbia Bitulithic Ltd. and the City of Vancouver,
on City land; and sole owner-ship of an asphalt plant facility by
Columbia Bitulithic Ltd. with shared production costs with the City.
Columbia Bitulithic is also prepared to go into a partner-ship
proposal with the City on the recycling of concrete and asphalt
rubble. All of the proposals would be on a long-term basis.
Mr. Ed Claggett, General Manager, Columbia Bitulithic Ltd. (brief
filed), supported the partnership proposals put forward by Mr.
Schubert. Columbia can assure a quality paving aggre-gate from the
Pitt River Quarry. Columbia also already has a recycling facility,
which the City could use for only a processing fee based on 200,000
tonnes of recyclable materials. Columbia would provide processed
products to the City, thereby saving the City's taxpayers the cost of
building a facility.
Mr. Rudberg responded to the presentations, noting that the City
would have to pay taxes when purchasing asphalt and aggregate; there
were concerns about long-term stability issues with one company having
the full market for the area; and the City will continue to use
Columbia on contract jobs. Mr. Rudberg believed it was fundamental
for the City to retain ownership of the asphalt operation. The City
will be looking at partnership arrangements with excess capacities.
Mr. Ken Kaminski noted City trucks have been turned away from
Columbia's recycling facility when it has run out of room.
Mr. Fred Wittig, representing the Hot Mix Producers Association
of B.C. (brief on file), advised that with new developments in asphalt
recycling and development of high quality asphalt cement or polymers,
future requirements for asphalt will continue to decline. The City
would see considerable savings by contracting with private companies.
In addition, the City will see an annual loss in property tax revenues
by using the Main Street property for an asphalt plant.
Mr. Rudberg noted he does not anticipate a drop in requirements
for asphalt. New construction will fall off, but the growing need is
for repaving projects during repairs to underground utilities and
rehabilitation of existing asphalt surfaces which are beginning to
deteriorate.
Mr. Ken Davidson, President, CUPE 1004 (brief on file), supported
the recommendations in the report, and noted Mr. Rudberg has answered
all the questions.
The Committee noted any finalization of the budget for the
proposed facility will come back for decision. Members also noted the
City's taxpayers have done well with the existing plant, and in the
long term, relocation of the plant is the way to go.
The following motion by Councillor Clarke was put and LOST.
THAT Council approve, in principle, the relocation of the
Aggregate Handling and Asphalt Plant operation from the
Cambie Yard to a new Yard on the Fraser River.
(Councillors Bellamy, Chiavario,
Hemer, Ip and Kwan opposed)
The following motion by Councillor Clarke was put and CARRIED.
The Committee, therefore,
RECOMMENDED
A. THAT Council approve the relocation of the Aggregate
Handling and Asphalt Plant operation from the Cambie
Yard to a new Yard on the Fraser River, subject to a
report back as described in the following
recommendations.
(Councillor Kwan opposed)
The following motions by Councillor Chiavario were put and
CARRIED. The Committee, therefore,
RECOMMENDED
B. THAT a new Works Yard design include a recycling
facility for aggregate, asphalt, and concrete.
C. THAT to cover the land cost of a new Fraser River site,
Council approve the disposal of the Sterling Shipyard
and Commissioner Yard. A shortfall, if any, would be
funded from the aggregate/asphalt operations through a
loan from the Solid Waste Fund.
D. THAT a preliminary project budget, estimated at $13.3
million, be established for the design, construction
and commissioning of the new Works Yard and the updated
project budget and financing plan will be reported back
to Council for approval after the preliminary design is
completed.
E. THAT Council approve $150,000 from the Project Budget
and authorize the General Manager of Engineering
Services to call for proposals and select consultants
to carry out a preliminary design for the new Works
Yard.
The meeting adjourned at approximately 11:15 a.m.
* * * * *