ADMINISTRATIVE REPORT
Date: June 13, 1995
TO: Vancouver City Council
FROM: General Managers of Engineering Services and
Community Services
SUBJECT: Management Structure - Transportation Plan
RECOMMENDATION
A. THAT a Council Staff Steering Committee be established to
provide for regular reviews and guidance to the preparation of
the Transportation Plan.
B. THAT Mayor Owen, Councillor Price and the General Managers of
Engineering Services, Community Services and Corporate
Services be appointed to the Steering Committee.
COUNCIL POLICY
Council has a body of land use and transportation policy in the Regional
Strategic Plan, Transport 2021 and CityPlan. Approval has also been
given to the preparation of a Transportation Plan.
BACKGROUND
On May 30, 1995, City Council approved the preparation of a
Transportation Plan as recommended in CityPlan. In the report to
Council, a broad outline of the transportation planning process was
given. There was some discussion at the meeting on study organization
and the following motion was approved:
"That the City Manager be requested to report back on a management
structure for a continuing role for Council in, and ongoing
monitoring of, the transportation process."
Study Organization
It is proposed that an inter-departmental staff team be formed under the
direction of Peter Judd, an Assistant City Engineer. This team would
undertake the day-to-day activities and work program leading to
completion of the Plan. The team would consist of about five members
who would bring a blend of experience and abilities necessary to
consider a broad range of transportation/land use issues.
In order to give direction to the staff team on the overall study
direction, it is proposed that a Steering Committee be established.
This Committee would address Council's motion requesting a continuing
role in the transportation process by providing the following:
- appropriate and regular feedback to Council on study progress
and key decision points. This will ensure that all of Council
are advised on the issues leading to the plan preparation.
- development of a public information and review program which
will provide feedback on a full range of issues. (This would
also include commentary on the creative symposium.)
- 2 -
- ensure that the plan appropriately reflects Council and
Regional policies as developed in CityPlan, Livable Region
Plan, Transport 2021, etc. (As well to identify
inconsistencies and gaps in policy that need to be addressed.)
- review of the study process to ensure a comprehensive listing
of transportation issues are considered in an integrated
manner.
- monitoring of budget and schedule progress.
The objective of the Steering Committee is not to make policy decisions
but to provide guidance and support to the process. Normal decision
making will be done by the full Council.
A number of organizational models could be considered for the Steering
Committee, including periodic reporting to a Council Committee of the
whole, a sub-committee of Council, or mixed senior staff-Council
representation. It is suggested that this latter model is best in that
it also achieves a management review function on the study progress.
Senior managers provided a monitoring role for the CityPlan preparation
and this was a highly effective review process.
On this basis it is suggested that the Transportation Plan Steering
Committee consist of the following:
- Mayor Owen
- Councillor Price
- General Manager Engineering Services
- General Manager Community Services
- General Manager Corporate Services.
Other staff would be invited to attend Steering Committee meetings to
provide continuity with other City initiatives such as CityPlan and
ongoing transportation studies.
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