In-camera Council meeting released decisions and reports
December 18, 2018

Property Endowment Fund (PEF) 2019 Capital Budget and 2018 Capital Budget Closeouts

• Decision
• Report

Appointment to Advisory Bodies

A. THAT Leni Vespaziani be appointed to the Development Permit Board Advisory Panel, representing the General Public, term to commence immediately and end December 6, 2020, or until a successor is appointed.

B. THAT the following individuals be appointed to the Public Art Committee, representing the categories indicated, terms to commence immediately and end December 6, 2020, or until successors are appointed:

• Noel Best (Urban Designer)
• Cathy Busby (Art Professional)
• Laiwan Chung (Artist)
• Monique Fouquet (General Public)

C. THAT the following members be appointed to the Urban Design Panel, representing the organizations and categories indicated, terms to commence immediately and end December 6, 2020, or until successors are appointed:

• Muneesh Sharma (Development Industry)
• Jennifer Stamp (British Columbia Society of Landscape Architects)
• Matt Younger (Engineers and Geoscientists British Columbia)

D. THAT Council refer appointments to the Vancouver City Planning Commission back to the Nomination Subcommittee, for more consideration of appointments.

E. THAT the following individuals be appointed to the Vancouver Civic Theatres Board, terms to commence January 1, 2019, and end December 31, 2020, or until successors are appointed:

• Christopher Ball
• Ann-Marie Copping
• Anna Hagan
• Wendy Soobis

F. THAT the following individuals be appointed to the Vancouver Heritage Commission, terms to commence January 1, 2019, and end December 31, 2020, or until successors are appointed:

• Michael Gordon
• Richard Keate
• Mollie Massie
• Craig Rogers

G. THAT the following individuals be appointed to the Vancouver Public Library Board of Trustees, terms to commence January 1, 2019, and end
December 31, 2020, or until successors are appointed:

• Zahra Hussein
• Rebecca Jules
• Kevin Lowe
• Raji Mangat
• John Schaub

FURTHER THAT Barbara Parrott be appointed to the Vancouver Public Library Board of Trustees, as a representative of the Vancouver School Board, term to commence immediately, and end December 31, 2019; and

FURTHER THAT Stuart MacKinnon be appointed to the Vancouver Public Library Board of Trustees, as a representative of the Vancouver Park Board, term to commence immediately, and end December 31, 2019.

H. THAT Meg Brown be appointed to the YVR Aeronautical Noise Management Committee, term to commence immediately and end December 4, 2022.

I. THAT Shirin Kalyan be appointed to the YVR Environmental Committee, term to commence immediately and end December 4, 2022.

The Administrative Report dated December 13, 2018, refers

2850 West 3rd Avenue (Pierce House)

A. THAT Council approve Atira Women’s Resource Society (“Atira”), in partnership with British Columbia Housing Management Commission (“BC Housing”), as the selected non-profit partner to operate the one unit house located at 2850 West 3rd Avenue and legally described as PID:013-838-024 Lt 5 of Lot 2, Block 28, District Lot 192, Plan 2375 (“the House”);

B. THAT Council authorize the Director of Real Estate Services to negotiate and execute a lease with BC Housing for 2850 West 3rd Avenue on terms and conditions outlined in this report including:

• a nominal lease payment;
• a sixty year span with the option to extend for additional terms at the City’s discretion up to an aggregate maximum of ninety-nine years;
• a requirement that monthly rent for residents who remain at the House for greater than 30 days is no greater than the shelter component of Income Assistance; reporting requirements, including an annual rent roll and a periodic building condition report;
• a requirement to create, implement and comply with a capital asset plan;
• a requirement that BC Housing maintain the House to a high standard of maintenance, obtain any required Heritage Alteration Permits for this work, and maintain a capital replacement reserve at a level of funding sufficient to satisfy the foregoing; a requirement to create, implement and comply with an operating replacement reserve;
• a requirement that all revenues generated from the project to be reinvested to
  i.  fund an operating reserve;
  ii. augment the capital replacement reserve; and/or
  iii. maintain and enhance offered services throughout the duration of the lease term;
• BC Housing is required to engage Atira as operator of the House for the duration of the term of the lease and may not remove or replace Atira as operator without the prior written consent of the City;
• BC Housing provide operating subsidies to Atira for the duration of the term of the lease sufficient to ensure financial viability of operation of the House; and
• such other terms and conditions which are satisfactory to the Director of Real Estate Services, the Director of Legal Services, and Director of Finance and the General Manager of Arts, Culture and Community Services.

C. THAT Council approve a multi-year capital project budget of up to $150,000 for the rehabilitation works at the House as further described in the Administrative Report dated December 4, 2018, entitled “2850 West 3rd Avenue (Pierce House)”;

Source of funding to be Development Cost Levies (DCLs) allocated to Replacement Housing to be added to the 2015-2018 Capital Plan for Affordable Housing grants. Expenditures for 2019 and subsequent years will be managed as part of the annual budget process;

D. THAT no legal rights or obligations shall arise or be created by A through D above unless and until all legal documentation has been executed and delivered by respective parties.

 

The Administrative Report dated December 4, 2018, refers