Property Endowment Fund (PEF) 2018 Capital Budget

• Decision
• Report

Appointment to the Neighbourhood Energy Expert Panel

THAT Alison Rhode’s appointment to the Neighbourhood Energy Expert Panel be extended to December 31, 2020.

Appointments to Civic Agencies and Committees

A. THAT Christy Goerzen be appointed to the Arts and Culture Policy Council, term to commence immediately, and end November 4, 2018.

B. THAT the following individuals be appointed to the Children, Youth and Families Advisory Committee, representing the age categories indicated, terms to commence immediately, and end November 4, 2018:

(a) Between 15 and 21 years of age at the beginning of their term:

• Vivian Tsang
  
• Richard Wang

(b) 22 years of age or older at the beginning of their term:

• Leah Bae

C. THAT Sylvia Machat be appointed to the LGBTQ2+ Advisory Committee, term to commence immediately, and end November 4, 2018.

D. THAT Caitlin Anderson be appointed to the Persons with Disabilities Advisory Committee, term to commence immediately and end November 4, 2018.

E. THAT the following individuals be appointed to the Renters Advisory Committee, terms to commence immediately, and end November 4, 2018:

• Farhan Beg
  
• Randy Keats
  
• Emmett Keyserlingk

F. THAT Aditi Rudra be appointed to the Vancouver Food Policy Council, in the production category, term to commence immediately, and end November 4, 2018.

G. THAT the following individuals’ terms on the Chinatown Historic Area Committee be extended until February 28, 2018, or until successors are appointed:

• Marianne Amodio (Architectural Institute of British Columbia)
  
• Pui Lam Ho (Chinatown Merchants Association)
  
• Mark Shieh (Chinatown Property Owner)
  
• Edmund Ma (Chinatown Property Owner)
  
• Raymond Tam (Chinese Benevolent Association)
  
• May So (Member-at-Large)
  
• John Atkin (Sun Yat-Sen Garden Society)
  
• Joseph Lau (SUCCESS)

FURTHER THAT Council revisit the membership criteria of the Chinatown Historic Area Planning Committee.

H. THAT the following individuals be appointed to the First Shaughnessy Advisory Design Panel, representing the organizations and categories indicated, terms to commence immediately and end November 4, 2018.

• Dean Gregory (British Columbia Society of Landscape Architects)
  
• Lu Xu (British Columbia Society of Landscape Architects)
  
• John Madden (Member-at-Large)
  
• Katherine Reichert (Member-at-Large)
  
• Frank Bailly (Member-at-Large)
  
• John Wang (Member-at-Large)
  
• Diane Kunic-Grandjean (Real Estate Board of Greater Vancouver)
  
• Nicole Clement (Shaughnessy Heights Property Owners Association)
  
• Erika Gardner (Shaughnessy Heights Property Owners Association)
  
• Pamela Lennox(Shaughnessy Heights Property Owners Association)
  
• Richard Sirola (Shaughnessy Heights Property Owners Association)

I. THAT the following individuals be appointed to the Gastown Historic Area Planning Committee, representing the categories indicated, terms to commence January 1, 2018, and end November 4, 2018.

• Glenda Bartosh (Community Heritage Representative)
  
• Brady Dunlop (Community Architect Representative)
  
• Samuel Sugita (Community Business Representative)
  
• Glade Schoenfeld (Community Engineer Representative)
  
• Eddie Emerman (Community Hospitality Representative)
  
• Mahbod Biazi (Local Property Owner)
  
• Franke James (Local Property Owner)

FURTHER THAT Council revisit the membership criteria of the Gastown Historic Area Planning Committee.

J. THAT the following individuals be appointed to the Development Permit Board Advisory Panel, representing the categories indicated, terms to commence immediately and end December 2, 2018, or until successors are appointed:

• Richard Wittstock (Development Industry)
  
• Dani Pretto (Member-at-Large)

FURTHER THAT the following individuals be appointed to the Development Permit Board Advisory Panel, representing the categories indicated, terms to commence immediately and end December 1, 2019, or until successors are appointed:

• Beau Jarvis (Development Industry)
  
• Rebecca Chaster (Member-at-Large)
  
• Ryan Rohani (Member-at-Large)

K. THAT the following individuals be appointed to the Public Art Committee, representing the categories indicated, terms to commence immediately and end December 2, 2018, or until successors are appointed:

• Noel Best (Urban Designer)
  
• Cathy Busby (Art Professional)
  
• Monique Fouquet (General Public)

FURTHER THAT the following individuals be appointed to the Public Art Committee, representing the categories indicated, terms to commence immediately and end December 1, 2019, or until successors are appointed:

• Debra Rolfe (Urban Designer)
  
• David MacWilliam (Artist)
  
• Brenda Crabtree (Art Professional)
  
• Marisa Sanchez (Art Professional)
  
• Andy Croft (Developer)

L. THAT the following members be appointed to the Urban Design Panel, representing the organizations and categories indicated, terms to commence immediately and end December 2, 2018, or until successors are appointed:

• Helen Besharat (Architectural Institute of British Columbia)
  
• Marie-France Venneri (Association of Professional Engineers)
  
• Dave Jerke (British Columbia Society of Landscape Architects)
  
• Muneesh Sharma (Development Industry)

FURTHER THAT the following members be appointed to the Urban Design Panel, representing the organizations and categories indicated, terms to commence immediately and end December 1, 2019, or until successors are appointed:

• Amela Brudar (Architectural Institute of British Columbia)
  
• Yijin Wen (Architectural Institute of British Columbia)
  
• Grant Newfield (Association of Professional Engineers)
  
• Colette Parsons (British Columbia Society of Landscape Architects)

M. THAT the following individuals be appointed to the Vancouver City Planning Commission, terms to commence immediately and end December 31, 2019, or until successors are appointed:

• Veronika Bylicki
  
• Omar Dominguez
  
• Mike Fuji
  
• Karenn Krangle
  
• Robert Matas
  
• Jacint Simon

N. THAT the following individuals be appointed to the Vancouver Civic Theatres Board, terms to commence immediately and end December 31, 2019, or until successors are appointed:

• Susan Adams
  
• Rob Haynes
  
• Patricia McSherry

O. THAT Anthony Norfolk be appointed to the Vancouver Heritage Commission, term to commence immediately and end December 31, 2018, or until a successor is appointed.

FURTHER THAT the following individuals be appointed to the Vancouver Heritage Commission, terms to commence immediately and end December 31, 2019, or until a successor is appointed:

• Jan Fialkowski
  
• Denise Jacques
  
• Michael Kluckner
  
• Janet Leduc
  
• Joel Massey

P. THAT Alison McNeil be appointed to the Vancouver Heritage Foundation Board of Directors, term to commence immediately and end April, 2019, or until a successor is appointed.

Q. THAT the following individuals be appointed to the Vancouver Public Library Board of Trustees, terms to commence immediately, and end December 31, 2019, or until successors are appointed:

• Jennifer Chan
  
• Kurt Heinrich
  
• Julia Lin
  
• Harlan Pruden
  
• Rhonda Sherwood

FURTHER THAT Judy Zaichkowsky to be appointed to the Vancouver Public Library Board of Trustees, as a representative of the Vancouver School Board, term to commence immediately and end November 4, 2018.

R. THAT Jonathan Parker be appointed to the YVR Aeronautical Noise Management Committee, term to commence immediately and end December 4, 2021, or until a successor is appointed.

The Administrative Report dated December 7, 2017, refers

Terminating the Appointment of Deputy Chief Licence Inspector

THAT Council terminate the appointment of Tom Hamilton as a second Deputy Chief Licence Inspector and Deputy Director of Licences and Inspections, effective immediately.

The Administrative Report dated December 1, 2017, refers

Lease of Premises located at 555 and 575 West 8th Avenue

A. THAT Council authorize the Director of Real Estate Services to negotiate and execute a lease (the “Lease”) between Cressey Properties Corporation (the “Landlord”) and the City of Vancouver (the “Tenant”) for the premises located at 300 & 600 - 575 W 8th Avenue and 500 - 555 W 8th Avenue, Vancouver, BC, V5Z 1C6, within property legally described as PID: 017-030-871, Lot L, Block 320, District Lot 526, Plan VAP23163 (the “Premises”), as shown in Appendix A of the Administrative Report dated December 12, 2017, on the following general terms and conditions:

Term: Ten (10) years.

Option to Renew: Two (2) options to renew for terms of five (5) years each.

Lease Area: Approximately 14,296 square feet on the 3rd floor and approximately 6,237 square feet on the 6th floor of 575 W 8th Avenue; and approximately 7,821 square feet on the 5th floor of 555 W 8th Avenue (for a total of 28,354 square feet across the Premises).

Net Rent:

Years 1 – 5: s.17(1) per annum s.17(1)/SF rental rate) plus GST.
Years 6 – 10: s.17(1) per annum s.17(1)/SF rental rate) plus GST.

Parking: Eleven (11) reserved parking stalls will be leased at s.17(1) per stall per month plus 21% Transit Levy

Parking Rent: The annual cost of the eleven (11) parking stalls at current market rates is s.17(1) (Year 1), subject to market rate adjustments over the term of the Lease, plus 21% Transit Levy.

Operating Costs & Taxes: s.17(1) per square foot (estimated for 2017) per annum. Operating Costs include: repairs, maintenance, office security, supplies, janitorial, waste disposal/recycling, landscaping/snow, utilities, administration charges and Landlord’s insurance.

[Estimate of total occupancy costs in Year 1 = s.17(1) inclusive of Net Rent, Operating Costs & Taxes, Parking and Storage plus GST and Transit Levy.]

Tenant Inducements: Tenant Improvement Allowance: Landlord to provide a contribution to Tenant’s Works in the amount of s.17(1) per square foot (s.17(1)). Should the Tenant’s work cost less than the Tenant Improvement Allowance, the difference (the “Difference”) will be applied as a reduction in the first monthly Net Rent payment due under the Lease, and any subsequent Net Rent payments until the Difference is zero.

Possession Date: June 1, 2018 for 600 - 575 W 8th Avenue and September 1, 2018 for the 300 - 575 W 8th Avenue and 500 - 555 W 8th Avenue.

Fixturing Period: From the Possession Date until the Commencement Date, the Tenant shall not be required to pay any Net Rent or Operating Costs & Taxes, but shall be bound by all other provisions of the Lease.

Commencement Date: October 1, 2018.

Indemnity by Tenant: To indemnify and hold harmless the Landlord from and against any demand, claim, cause of action, judgement and expense, and all loss and damage (“Claims”) arising from:

(i) any injury (including death) or damage to the person or property of the Tenant, any other tenant in the Premises or to any other person rightfully in the Premises, where the injury or damage is caused by negligence or misconduct of the Tenant, its agents, servants or employees, or of any other person entering upon the Premises under express or implied invitation of the Tenant, or results from the violation of any law, ordinance or governmental order of any kind or of any provision of the Lease by any of the foregoing;
(ii) any loss or damage, however caused, to books, records, files, money, securities, negotiable instruments or papers in or about the Premises;
(iii) any loss or damage resulting from interference with or obstruction of deliveries to or from the Premises; and
(iv) any injury (including death) or damage not specified above to the person or property of the Tenant, its agents, servants or employees, or any other person entering upon the Premises under express or implied invitation of the Tenant,

where the injury or damage is caused by any reason other than the gross negligence or gross misconduct of the Landlord.

Other Terms and Conditions: Such other terms and conditions of the Lease are to be drawn to the satisfaction of the Directors of Legal and Real Estate Services, it being noted that no legal rights or obligations shall arise or be created until the lease document is fully executed by both parties.

Operating budget costs include Net Rent, Parking Rent, Operating Costs and Taxes. Funding for this lease for 2018, estimated at will be funded from the 2018 Operating Budget, subject to Council approval in December 2017.

B. THAT, subject to approval of A above, Council approve up to for the Tenant’s Works at the Premises.

(i) The funding source for the will be the Capital from Revenue transferred from forecasted 2017 Operating surplus. Given the urgency to proceed with the negotiation of the related lease contract, and the time limitation that the next quarterly capital budget adjustments will not go to Council until February 2018, staff request that the Council approve the use of such funding in advance of the budget increase.
(ii) A multi-year project budget and annual expenditure budget increase of will be requested in the 2017 Q4 capital budget adjustments to be presented to Council in February 2018.

The Report dated December 12, 2017. refers.

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