Appointment of City Engineer

THAT Council confirm the appointment of Mr. Jerry Dobrovolny as City Engineer/General Manager of Engineering Services.

Lease of City-owned Property at 1670-1680 West 5th Avenue and 2130 Pine Street

THAT Council authorize the Director of Real Estate Services to negotiate and execute a lease (the “Lease”) with Openroad Auto Group Limited (the “Tenant”) for City-owned land and buildings situated at 1670-1680 West 5th Avenue and 2130 Pine Street as shown on Appendix A to the Administrative Report dated September 17, 2015, entitled “Lease of City-owned Property at 1670-1680 West 5th Avenue and 2130 Pine Street”, and legally described as PIDs: 015-220-893, 015-220-915, 015-220-974 and 015-221-008, Lots 17-20 all Except the Vancouver and Lulu Island Railway Company Right of Way Shown on Miscellaneous Plan 218, Block 269, DL 526, Plan 590 and PIDs: 015-221-059 and 015-221-075, Lots 3 and 4, both of Block 269, DL 526, Plan 590 (collectively, the “Subject Property”) on the following terms and conditions;

Term: Two (2) years and two (2) months, commencing November 1, 2015.

Land Area: 16,200 square feet.

Building Area: Approximately 17,915 square feet (the “Buildings”).

Total Rent:s.17(1) total rent per annum (s.17(1) per square foot of building area) plus applicable GST;
Rent is inclusive of building insurance.

Taxes: The Subject Property is exempt from payment of property taxes.

Fixturing Period: One week prior to the commencement of the Term, the Tenant will be permitted to access the Premises to install tenant improvements. No rent shall apply.

Use: Automobile Storage and Office.

Option to Renew: None.

Termination Clause: The Landlord has the right to terminate the Lease upon giving six (6) months prior written notice.

Other Terms and Conditions: The Lease is to be provided on the City’s current standard form of lease for commercial tenants. Terms and conditions of the Lease are to be drawn to the satisfaction of the Directors of Legal and Real Estate Services, it being noted that no legal right or obligation shall arise until the Lease is fully executed by both parties.

All rental proceeds to be credited to the Property Endowment Fund (PEF).

The related Administrative Report dated September 17, 2015, refers

Proposed Lease Renewal for City-owned Premises Located at 112 Keefer Street

THAT Council authorize the Director of Real Estate Services to negotiate and execute a lease renewal (the “Renewal Lease”) with Pro-Vision Insurance Brokers Limited (the “Tenant”) for City-owned premises situated at 112 Keefer Street as shown on Appendix A to the Administrative Report dated September 21, 2015, entitled “Proposed Lease Renewal for City-owned Premises Located at 112 Keefer Street”, and being a retail unit within a building on lands legally described as PID: 007-690-380, Block 2 District Lot 196 and 2037 Group 1 New Westminster District Plan 15452 (the “Subject Property”) on the following terms and conditions:

Term: Five (5) Years, commencing November 1, 2015

Rentable Area: 1,240 square feet (the “Premises”)

Total Rent: Year 1: total rent per annum ( per square foot) plus applicable GST;
Year 2: s.17(1) total rent per annum (s.17(1) per square foot) plus applicable GST;
Year 3: s.17(1) total rent per annum (s.17(1) per square foot) plus applicable GST;
Year 4: s.17(1) total rent per annum (s.17(1) per square foot) plus applicable GST;
Year 5: s.17(1) total rent per annum (s.17(1) per square foot) plus applicable GST;
Rent is inclusive of building insurance.

Taxes: The property is exempt of property tax.

Use: Insurance Services

Option to Renew: One-Five (5) Year Option

Other Terms And Conditions: The Renewal Lease is to be provided on the City’s current standard form of Renewal Lease for commercial tenants and is to be on the same terms and conditions as the current lease to the Tenant for the Premises, except as otherwise noted herein. Terms and conditions of the Renewal Lease are to be drawn to the satisfaction of the Directors of Legal Services and Real Estate Services, it being noted that no legal right or obligation shall arise until the Renewal Lease is fully executed by both parties.

All rental proceeds to be credited to the Property Endowment Fund (PEF).

The related Report dated September 21, 2015, refers

Sublease Renewal for #100 - 938 Howe Street

THAT Council authorize the Director of Real Estate Services to negotiate and execute a sublease (the “Sublease”) with the non-profit arts service organization, British Columbia Alliance for Arts and Culture Society (the “Alliance”), at a nominal rent for City-leased premises situated at #100-938 Howe Street with five associated spaces for automobiles in the parking area (the “Premises”), having a PID of 023-100-869 and legally described as Strata Lot 100, District Lot 541 New Westminster District Strata Plan LMS1997 with an interest in the common property therein, on the following terms and conditions:

Term: Ten (10) years, commencing November 1, 2015, with two options to renew, each for an additional ten years.

Rent: The rent, inclusive of property taxes, is to be s.17(1) payable at the beginning of the term.

Allocable Expenses: The Alliance shall be responsible for expenses for management, maintenance, operation and provision of the Common Areas, Common Facilities and Common Services (“Allocable Expenses”), as outlined in the head lease for the Premises between the City of Vancouver and 0813217 B.C. Ltd. (the “Landlord”), such expenses being as determined from time to time by 0813217 B.C. Ltd.

Arrears: Allocable Expenses of paid s.17(1) by the City of Vancouver on behalf of the Alliance between July 8th, 2012 and February 1st, 2014 are to be repaid by the Alliance to the City in monthly instalments of s.17(1) inclusive of all taxes and interest over the first ten year term of the Sublease.

Use: The Premises are to be used for offices, meeting rooms, classrooms and mixed uses.

Other Terms and Conditions: The Sublease is to be provided on the City’s Standard Lease Agreement, drawn to the satisfaction of the Directors of Legal and Real Estate Services, it being noted that no legal right or obligation is created and none shall arise until the Sublease is fully executed by both parties.

The Report dated September, 24, 2015, refers.

Lease of City-owned Property located at 2629 Kaslo Street to Waterman's Marketing Inc.

THAT Council authorize the Director of Real Estate Services to negotiate and execute a lease (the “Lease”) with Waterman’s Marketing Inc. (the “Tenant”) for City-owned premises situated at 2629 Kaslo Street, as shown on Appendix “A” to the Administrative Report dated September 15, 2015, entitled “Lease of City- owned Property located at 2629 Kaslo Street to Waterman’s Marketing Inc.”, legally described as PID: 009-551-581; Lot 2 South ½ of Section 35, THSL Plan 9744 (the “Subject Property”), on the following terms and conditions:

Term: Five (5) years commencing as of November 1, 2015.

Area: Rentable Area of approximately 3,875 square feet as shown on Appendix A” attached to the Administrative Report (the “Premises”).

Total Rent: A total rent, inclusive of operating costs and utilities, of s.17(1) er annum s.17(1)   per sq. ft.) plus applicable GST.

Free Rent: Total rent shall be waived for the s.17(1)   as a rental incentive to the Tenant.

Taxes: No taxes are collected as the property is exempt.

Use: The Premises are to be used for a Wholesale Dealer – Food. Option to

Renew: One (1) option to renew for a further term of five (5) years on the same terms and conditions except total rent, which is to be negotiated at the then current market rates. Termination Clause: The Landlord shall have the right to terminate the Lease, at any time during the term on twelve (12) months written notice, if the Landlord elects to redevelop the Lands or deconstruct the building.

Other Terms & Conditions: The Lease is to be based on the City’s current standard form of Lease for Commercial Tenants. Terms and conditions of the Lease are to be negotiated to the satisfaction of the Directors of Legal and Real Estate Services, it being noted that no legal right or obligation
will be created and none arise until the Lease is fully executed by both parties.

All rental proceeds to be credited to the Property Endowment Fund (PEF).

The Report dated September 15, 2015, refers.

Amendment of Lease Agreement to Satellite Video Exchange Society (VIVO) at 2625 Kaslo Street

THAT Council authorize the Director of Real Estate Services to negotiate and execute an agreement to amend an existing lease between the City (the
“Landlord”) and Satellite Video Exchange Society (the “Tenant”) for premises situated at 2625 Kaslo Street, as shown on Appendix “A” to the Administrative
Report dated September 16, 2015, entitled “Amendment of Lease Agreement to Satellite Video Exchange Society (VIVO) at 2625 Kaslo Street” (the “Premises”), legally described as PID: 009-551-581; Lot 2 South ½ of section 35, THSL Plan 9744 (the “Subject Property”) on the following terms and conditions:

Term: To amend the Lease expiry date of September 30, 2016 to September 30, 2019 (an additional three (3) years).

Area: To amend the Tenant’s existing lease area from 6,424 sq. ft. to 7,094 sq. ft. as of November 1, 2015.

Rent: To amend the total rent, inclusive of operating costs and utilities from s.17(1) per month plus applicable GST to s.17(1) per month plus applicable GST s.17(1) per sq. ft. per annum) as of November 1, 2015.

Option to Renew: To amend to include one (1) option to renew for a further term of five (5) years on the same terms and conditions except total rent, which is to be negotiated at the then current market rates.

The following material terms of the Lease remain unchanged:

Use: Artist Production Space with ancillary uses (events/exhibitions, workshops, media storage, video distribution).

Termination Clause: The Landlord shall have the right to terminate the Lease, at any time during the term on twelve (12) months written notice, if the
Landlord elects to redevelop the Subject Property or deconstruct the building.

Other Terms And Conditions: Such other terms and conditions of the Lease Amendment are to be drawn to the satisfaction of the Directors of Legal and Real Estate Services, it being noted that no legal rights or obligations will be created and none shall arise until the Lease Amendment is fully executed by both parties.

All rental proceeds to be credited to the Property Endowment Fund (PEF).

The Report dated September 16, 2015, refers.

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