IN CAMERA COUNCIL MEETING
JULY 23, 24, 26 and 30, 2013
DECISIONS AND REPORTS RELEASED
Appointment of Deputy City Electrician
THAT Council appoint Mike Shannon as the Deputy City Electrician, effective immediately.
The relevant report remains sensitive and cannot be released.
Lease of City-owned Land at 2610 Victoria Drive to The Immigrant Services Society of BC for Vancouver Regional Service Centre for Immigrants and Refugees
A. THAT Council authorize the Director of Real Estate Services to negotiate and execute a ground lease (the “Lease”) of City-owned property located at 2610 Victoria Drive, legally described as PID: 009-403-531, Lot A Block A of Block 163 District Lot 264A Plan 1042 (the “Subject Property”) as shown on Appendix A to the Administrative Report dated June 25, 2013, entitled “Lease of City-owned Land at 2610 Victoria Drive to The Immigrant Services Society of BC for Vancouver Regional Service Centre for Immigrants and Refugees”, to The Immigrant Services Society of BC (“ISS of BC”) for 60 years at nominal rent, for the development of a supportive housing project with an onsite combined service centre (the “Project”) for recently arrived immigrants and/or refugees; such Lease to contain the following general terms and conditions:
Term: Sixty (60) years commencing October 1, 2013.
Land Area: Approximately 24,258 sq. ft.
Use: Ground lease for the construction of a building for supportive housing and an onsite combined service centre.
Rent: Nominal prepaid rent of s. 17(1) for the term of the lease, as long as the Project continues to provide supportive housing and associated onsite support services.
Property Taxes: A waiver of rent in lieu of property taxes for the term of the lease, including the construction period, as long as the Project continues to provide supportive housing and associated onsite social services. Rent in lieu of property taxes is applicable on building areas leased to commercial tenants.
And Conditions: ISS of BC to be responsible for the construction, insurance, utilities, maintenance and repair of the Project.
The City to undertake the demolition of the existing building, including the removal of any hazardous building materials and soil remediation (if necessary).
Cancellation clause - if the construction of the Project does not commence by December 31, 2014 or such date as the parties may otherwise agree, the City and ISS of BC will each have the option, exercisable within sixty (60) days of such deadline for commencement of construction, to terminate the Lease without any reimbursement or compensation to the other party.
The ground lease is to be provided on the City’s standard sixty year bare land lease agreement, drawn to the satisfaction of the Directors of Legal and Real Estate Services, it being noted that no legal right or obligation will be created and none shall arise until the ground lease document is fully executed by both parties.
B. THAT Council approve up to s. 17(1) for costs associated with rezoning fees, hazardous materials assessment and removal, and the deconstruction/ demolition and removal of all improvements on the Subject Property; source of funding to be the Property Endowment Fund (“PEF”).
C. THAT Council approve up to s. 17(1) for site remediation if environmental contamination is discovered on the Subject Property in order to obtain a Certificate of Compliance issued by the BC Ministry of Environment; source of funding to be the PEF.
D. THAT the Director of Legal Services be authorized to execute all necessary agreements, plans and other documents on behalf of the City and that no legal rights or obligations are hereby created and none shall arise hereafter except upon execution of all legal documents required to complete these transactions to the satisfaction of the Director of Legal Services.
E. s. 17(1)
The Administrative Report dated June 25, 2013, refers.
Lease of City-owned premises situated at 1688 Main Street – Unit B, to Raydon Rentals Ltd.
THAT Council authorize the Director of Real Estate Services to negotiate and execute a lease (the “Lease”) with Raydon Rentals Ltd. (the “Tenant”) for the City-owned premises situated at 1688 Main Street - Unit B, as shown on Appendix A to the Administrative Report dated July 17, 2013, entitled “Lease of City-owned premises situated at 1688 Main Street – Unit B, to Raydon Rentals Ltd.”, legally described as PID: 006-208-975, Lot C Block 3, District Lot 200A and of District Lot 2037, Plan 21111 (the “Subject Property”), on the following terms and conditions:
Term: Five (5) years commencing September 1, 2013.
Area: Rentable area of approximately 4,033 square feet (the “Premises”).
Gross Rent: Rent, inclusive of property taxes as if levied:
s. 17(1) (d) (e) & (f) and s. 21(1)
Use: The Premises are to be used for the sale, lease and repair of industrial equipment.
Option to Renew:
One- five (5) year option to renew on the same terms and conditions save and except rent, which is to be negotiated at market rates and provision of a one-year demolition clause should the property be required for municipal purposes.
Other Terms And Conditions:
The Lease will be based on the City’s current standard form of lease for commercial tenants. Terms and conditions of the Lease are to be drawn to the satisfaction of the Directors of Legal and Real Estate Services, it being noted that no legal right or obligation shall arise or be created until execution of the Lease.
All rents to be credited to the Property Endowment Fund (PEF).
The Administrative Report dated July 17, 2013, refers.
Nominations for Civic Merit Awards
THAT the following individuals be granted the Vancouver Civic Merit Award:
• Norman Armour
• Dr. Madeline Chung
• Wendy Grant-John
• Eleanor Guerrero-Campbell
• Trevor Linden
• Ken Lyotier
• Susan Tatoosh
• Joe Wai
• Faye Wightman.
The Memorandum dated July 17, 2013, refers.
Tentative Settlement of Collective Agreement with IBEW, Local 213 (EOB)
THAT the Tentative Settlement for the Collective Agreement covering employees represented by IBEW, Local 213 (Electrical Operations Branch bargaining unit – “EOB”) for the period of January 1, 2012 to December 31, 2015, be approved.
The relevant report remains sensitive and cannot be released.
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