Appointment of City Clerk

THAT City Council formally endorse and confirm the hiring of Ms. Marg Coulson for the position of City Clerk.

The Administrative Report dated January 18, 2010 , refers.

 

Appointments to Advisory Bodies for 2010

A. THAT Council appoint the following five individuals to the Vancouver Athletic Commission for a one-year term to commence immediately and end December 31, 2010:

Bassra Jewan
Bryan MacLeod
Mirko Mladenovic
Jerome Yang
Troy Gienger

B. THAT Council appoint Sandrine Ribaille to the Vancouver Civic Theatres Board as an Alternate should a vacancy arise for a one-year term.

C. THAT Council appoint Robert Barnes to the Urban Design Panel as a representative of the British Columbia Society of Landscape Architects (BCSLA) for a two-year term to commence immediately and end December 2, 2011; and

FURTHER THAT Council appoint Bruce Hemstock as an Alternate representing landscape architecture should a vacancy arise for a two-year term.

D. THAT Council appoint Karen Hemmingson to the Chinatown Historic Area Planning Committee as a representative of the Planning Institute of British Columbia (PIBC) for a one-year term to commence immediately and end December 6, 2010.

E. THAT Council appoint Richard Tetrault to the Public Art Committee as a representative with recognized standing in the art community for a one-year term to commence immediately and end December 6, 2010.

The Other Report dated January 14, 2010 , refers.

 

Property Acquisition for Assembly with Adjoining City Lands – 2365 Vanness Avenue

A. THAT Council approve the purchase of 2365 Vanness Avenue legally described as Parcel Identifier 008-422-443, Lot 5 Block A District Lot 741 Plan 1567 for a purchase price of $700,000. The source of funding for the acquisition to be the Property Endowment Fund (PEF).

No legal rights or obligations shall arise or be created until all legal documentation is fully executed on terms and conditions to the satisfaction of the Director of Legal Services.

B. THAT upon obtaining vacant possession of the building it be demolished at an estimated cost of $50,000. The source of funding to be the PEF.

The Administrative Report dated January 6, 2010 , refers.

 

Lease of Commercial / Warehouse Premises Located at 1449 Hornby Street to West Coast Martial Arts Ltd. (or related company name to be defined)

A. THAT Council approve a lease to West Coast Martial Arts Ltd. (or related company name to be defined) for the premises situated at 1449 Hornby Street legally described as Lots 24 & 25, Block 120, District Lot 541, Plan 210; on the following terms and conditions:

Term: Sixty (60) months commencing on April 1, 2010, ending on March 30, 2015, plus one 5-year option to renew at then market rates;

Gross Rent: [ … ]

Use: Martial Arts Studio / Gym;

Other Terms: Lease includes one option to renew for a further 5 year term. Initial term, and renewal term, provide for a 12-month demolition clause in favour of the City;

A six (6) month rent free period in Year 1 to offset interior fixturing which are at the Tenants sole cost including demolition, cleaning, HVAC installation, paint, interior partition walls and any required asbestos removal;

Rent to be credited to the Property Endowment Fund.

All other terms contained in the City’s standard lease agreement, all to be drawn to the satisfaction of the Directors of Legal and Real Estate Services; it being noted that no legal rights or obligations are created and none shall arise hereafter until the execution of the lease documents.

B. THAT Council approve the expenditure of up to $50,000 for deferred building maintenance and roof repairs to the premises situated at 1449 Hornby Street. The maintenance and roof repairs are required in order to lease the premise at a market rate and are separate from the Tenant’s work.

Funding for the deferred building maintenance and roof repairs to be from the Property Endowment Fund.

The relevant report remains sensitive and cannot be released.

 

Property Acquisition for Left Turn Bays on Knight Street at 57th Avenue and approval to release residual of the property for sale

THAT this matter be referred to an In Camera meeting on Thursday, January 21, 2010, in order to receive additional information from Engineering Services staff.

Furniture and IT Equipment Procurement Contract with VANOC

A. THAT Council approve the City’s acquisition from the Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (VANOC) of all furniture and workstations, including the building security system and all hardware, software, key cards and related components thereof which VANOC has acquired from Haworth Inc. and installed at its Vancouver head offices located at 3585 Graveley Street and 1570 Kootenay St, Vancouver, as well as the VANOC office located at 202-1002 Lynham Road, Whistler, BC, for financial consideration totaling $2,060,000, plus applicable taxes ($2,010,000 in cash and $50,000 in net free rent); source of funds to be the Property Endowment Fund.

B THAT Council approve the City’s acquisition of a number of VANOC information technology (IT) data centre equipment including waterless fire suppression systems and associated equipment, data centre cooling/ventilation equipment, and uninterruptible power supply units for $310,000, plus applicable taxes; source of funds to be the Information Technology Infrastructure – 2009 Expansion and Replacement Program: Data Centres Expansion and Upgrade sub-program.

C. THAT the Director of Legal Services be authorized to execute and deliver on behalf of the City all legal documents required to implement Recommendations A and B; THAT all such legal documents be on terms and conditions satisfactory to the General Manager of Business Planning and Services, Chief Information Officer, and the Director of Legal Services; ANDTHAT no legal rights or obligations be created or arise by Council’s adoption of Recommendation A and B above unless and until such legal documents are executed and delivered by the Director of Legal Services.

The Administrative Report dated January 8, 2010 , refers.

 

Municipalities Enabling and Validating Act (No. 3)

THAT Council authorize the contractors listed in Appendix A of the Administrative Report dated December 22, 2009, entitled “Municipalities Enabling and Validating Act (No. 3), to enter onto private property, under the direction of City staff, for the purpose of enforcing the Sign By-law and Graffiti By-law, in accordance with the temporary powers in sections 31 to 34 of the Municipalities Enabling and Validating Act (No. 3) (“MEVA”).

The Administrative Report dated December 22, 2009 , refers.

 

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Where these brackets [ … ] appear, information remains sensitive and cannot be released.