|
CITY OF VANCOUVER ADMINISTRATIVE REPORT |
Date: |
March 15, 2005 | |
Author: |
Peter Vaisbord | |
Phone No.: |
6304 | |
RTS No.: |
04922 | |
CC File No.: |
8300 | |
Meeting Date: |
March 29, 2005 |
TO: |
Vancouver City Council |
FROM: |
Director of City Plans, in consultation with Director of Finance |
SUBJECT: |
Approval of 2005-2006 Business Improvement Area (BIA) Budgets |
RECOMMENDATION
THAT Council approve the BIA Business Promotion Schemes and Budgets for the 2005-2006 year listed below and instruct staff to bring forward the appropriate rating by-laws:
BIA |
LEVY |
|
Downtown
|
$1,836,000
|
GENERAL MANAGER'S COMMENTS
The General Manager of Community Services RECOMMENDS approval of the foregoing.
COUNCIL POLICY
Each year, BIA Boards are required to obtain approval of their forthcoming year's promotion plan and budget from their members at a general meeting and from City Council.
PURPOSE
The purpose of this report is to request Council's approval of the 2005-2006 budgets for seventeen BIAs, and to instruct staff to prepare appropriate rating by-laws.
BACKGROUND
Funding for Business Improvement Areas is advanced by Council and recovered through property taxes. Each year Council approves BIA budgets and staff prepare rating by-laws for Council's enactment. After the rating by-laws are enacted, funds are released to the BIA societies in April and recovered through subsequent property taxes.
The 2005-06 budgets for seventeen BIAs are presented in this report.
DOWNTOWN VANCOUVER BIA BUSINESS PROMOTION SCHEME AND BUDGET 2005-06
The Downtown Vancouver Business Improvement Association (DVBIA) has submitted the following business promotion scheme and budget for Council's approval. They request a recoverable grant of $1,836,000 for 2005-06.
REVENUE
a. Levy Request $1,836,000
b. Interest 18,360
c. Reserve amount brought forward 119,815
TOTAL $1,974,175
EXPENDITURES
a. Entertainment / Retail $ 77,523
b. Marketing and Communications 259,495
c. Maintenance & Security 1,052,610
d. Sponsorship, Research, Policy & Communications 172,894
e. Office Expenses, Meetings & Administrative Costs 411,653
TOTAL $1,974,175
Projected Operating Fund at Year End $414,000
The business promotion scheme was approved by the majority of members present at the annual general meeting held on June 24, 2004. The DVBIA estimates a current reserve fund of $567,000, down from the previous year-end amount of $676,587; approximately $109,000 of this fund was used in fiscal 2004-05 to offset the anticipated budgetary shortfall. In the upcoming fiscal year, about $120,000 of the remaining fund will be used to offset the anticipated shortfall. This same use of the reserve fund will be applied to future budgets as part of a commitment to keep annual budget increases at or below 3%. Details of the budget are provided in Appendix A. This is the sixth year of the BIA's third renewal mandate (ten-year term).
ROBSON STREET BIA BUSINESS PROMOTION SCHEME AND BUDGET 2005-06
The Robson Street Business Association has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $316,827 for 2005-06.
REVENUE
a. Levy Request $316,827
b. Projected interest 1,900
c. GST rebate 13,500
d. Surplus (2004-05) carried over 53,100
TOTAL $385,327
EXPENDITURES
a. Marketing and Promotion $100,000
b. Safety & Security /Community Relations 134,700
c. Street Cleaning and Enhancement 65,350
d. Administration, Wages and Benefits 85,277
TOTAL $385,327
Projected Operating Fund at Year End $5,000
The business promotion scheme was approved by the majority of members present at the annual general meeting held on September 14, 2004. The approved 2005-06 budget included a $46,000 surplus (originally carried over from 2003-04) for implementation of the `Diplomat' street security program. That program was in fact implemented in the 2004-05 fiscal year, and the amount expended. However, the RSBA currently expects to carry over a surplus of approximately $21,000 from 2004-05; this amount will be used to augment the street security program in the 2005-06 fiscal year. The projected reserve fund at year end is approximately $5,000. Details of the budget are attached as Appendix B. This is the fifth and final year of their third five-year mandate.
KERRISDALE BIA BUSINESS PROMOTION SCHEME AND BUDGET FOR 2005-2006
The Kerrisdale Business Association has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $265,000 for 2005-06.
REVENUE
a. Levy Request $265,000
b. Parkade Management Fee 6,000
c. Fundraising 10,000
d. Interest Income 500
TOTAL $281,500
EXPENDITURES
a. Events and Promotions $95,000
b. Street Beautification & Banners 57,000
c. Security 75,000
d. Office & Administrative Costs; Newsletter 49,500
e. Contingency 5,000
TOTAL $281,500
Projected Operating Fund at Year End $55,000
The business promotion scheme was approved by the majority of members present at the annual general meeting held on September 15, 2004. The KBA has a current reserve fund of $100,000, (over half of which represents non-levy funds from the original merchants association's pre-BIA fundraising efforts). A portion of the fund is earmarked for two new `railway'-style bus shelters to be fabricated at the City's shops, installation of electrical power to light the existing `railway' bus shelter, production and installation of custom `blade' street signs, and a landscaping project at the north side of the W. 41st / E. Boulevard intersection. The KBA anticipates the reserve fund will be reduced to approximately $55,000 by year end. Details of the budget are provided in Appendix C. This is the fifth and final year of their third five-year mandate.
GASTOWN BIA BUSINESS PROMOTION SCHEME AND BUDGET FOR 2005-06
The Gastown Business Improvement Society has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $370,000 for 2005-06.
REVENUE
a. Levy Request $370,000
TOTAL $370,000
EXPENDITURES
a. Marketing, Promotion and Special Events $105,000
b. Physical Plant (Banners, Baskets, Steam Clock, Lights) 47,000
c. Street Patrols & Security Programs 110,000
d. Communications, Fees and Operating Expenses 103,000
e. Contingency 5,000
TOTAL $370,000
Projected Operating Fund at Year End $73,000
The business promotion scheme was approved by the majority of members present at the annual general meeting held on September 29, 2004. The GBIS has a current reserve fund of approximately $73,000. GBIS policy is to maintain a minimum $20,000 reserve to implement unbudgeted projects and programs where needs arise. The remaining $53,000 is earmarked for future tree lighting, pole painting, lane cleaning, and an urban space design competition. As the earmarked funds will probably not be expended in the current fiscal year, the reserve fund will likely be close to $73,000 at year end. Details of the budget are provided in Appendix D. This is the second year of their fourth five-year mandate.
MOUNT PLEASANT BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 2005-06
The Mount Pleasant Commercial Improvement Society has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $190,000 for 2005-06.
REVENUE
a. Levy Request $190,000
b. Interest, Grants, Sales 8,000
TOTAL $198,000
EXPENDITURES
a. Business / Tourism Dev., Gov't/Comm. Rel'ns $43,900
b. Street Enhancement, Design Guidelines 46,600
c. Safety and Security 16,500
d. Office Expenses and Administration 91,000
TOTAL $198,000
Projected Operating Fund at Year End $5,000
The business promotion scheme was approved by the majority of members present at the annual general meeting held on September 7, 2004. The MPCIS has a current surplus of $35,000 in a separate reserve fund, which is earmarked for banners, graffiti, clean-up and murals. The BIA also carries an unrestricted account comprising non-levy income that is earmarked for façade grants for its members. That account has $9,000. Details of the budget are provided in Appendix E. This is the seventh year of their third renewal mandate (ten year term).
DAVIE VILLAGE BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 2005-2006
The Davie Village Business Association has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $244,988 for 2005-06.
REVENUE
a. Levy Request $244,988
b. GST Rebate 800
c. Interest 900
TOTAL $246,688
EXPENDITURES
a. Marketing & Promotion, Events, Communications $60,896
b. Beautification & Maintenance; Banners, Custodial, Graffiti 53,550
c. Lighting Project (Balance owed to City) 27,560
d. Safety & Security 3,000
e. Staffing, Office Rent and Equipment, Operating Expenses 83,682
f. Contingency 18,000
TOTAL $246,688
Projected Operating Fund at Year End $NIL
A business promotion scheme and budget was approved by the majority of members present at the annual general meeting held on September 30, 2004. At an extraordinary general meeting held on February 15, 2005, a revised (increased) budget was approved. Further details of the budget, as revised, are provided in Appendix F. This is the second year of their second five-year mandate.
SOUTH GRANVILLE BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 2005-06
The South Granville Business Improvement Association has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $415,000 for 2005-06.
REVENUE
a. Levy Request $415,000
b. Interest 3,000
TOTAL $418,000
EXPENDITURES
a. Marketing, Promotion, Tourism & Communication $129,750
b. Street Enhancement and Maintenance 70,250
c. Safety & Security 55,000
d. Administration, Operations, & Staff allocations 138,000
e. Contingency 25,000
TOTAL $418,000
Projected Operating Fund at Year End $ NIL
The business promotion scheme was approved by the majority of members present at the annual general meeting held on September 23, 2004. Further details of the budget are provided in Appendix G. This is the second year of their second five-year mandate.
YALETOWN BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 2005-06
The Yaletown Business Improvement Association has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $324,142 for 2005-06.
REVENUE
a. Levy Request $324,142
b. GST Rebate $2,000
TOTAL $326,142
EXPENDITURES
a. Events, Promotion, and Public Relations $47,600
b. Safety and Security 52,500
c. Admin /Office, Staff Allocations, Membership & Comm. 140,150
d. Street Enhancement and Maintenance 62,700
e. Economic Dev., Advocacy, Training 13,500
f. Contingency 5,550
g. Levy Adjustment (City shortfall due to 2003 tax appeal) 4,142
TOTAL $326,142
Projected Operating Fund at Year End $ NIL
The business promotion scheme was approved by the majority of members present at the annual general meeting held on September 29, 2004. The YBIA has a current surplus of approximately $9,000, which will be carried over into the 2005-06 fiscal year to fund a tourist brochure and a coop-ad tourist map. The surplus will be depleted by year end. Further details of the budget are provided in Appendix H. This is the second year of their second five-year mandate.
CHINATOWN BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 2005-06
The Vancouver Chinatown BIA Society has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $170,000 for 2005-06.
REVENUE
a. Levy Request $170,000
b. Membership Fees $800
c. Interest Income $700
d. Sponsorships 35,000
TOTAL $206,500
EXPENDITURES
a. Special Events, Advertising and Promotion $62,000
b. Beautification, Street Lighting and Maintenance 22,000
c. Safety and Security 33,300
d. Administration, Office and Staffing 87,200
e. Contingency 2,000
TOTAL $206,500
Projected Operating Fund at Year End $NIL
The business promotion scheme was approved by the majority of members present at a general meeting held on September 16, 2004. Further details of the budget are provided in Appendix I. This is the first year of their second five-year mandate.
COMMERCIAL DRIVE BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 2005-06
The Commercial Drive Business Society has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $242,600 for 2005-06.
REVENUE
a. Levy Request $242,600
TOTAL $242,600
EXPENDITURES
a. Advertising, Marketing / Promotions, & Special Events $45,500
b. Street Enhancement & Maintenance, Graffiti Removal 68,100
c. Safety and Security 67,000
d. Administration, Staffing and Office Expenses 62,000 TOTAL $ 242,600
Projected Operating Fund at Year End $3,100
The business promotion scheme was approved by the majority of members present at a general meeting held on September 28, 2004. The BIA has a small reserve fund of approximately $3,100 as contingency. Further details of the budget are provided in Appendix J. This is the first year of their second five-year mandate.
MARPOLE BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 2005-06
The Marpole Business Association has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $112,500 for 2005-06.
REVENUE
a. Levy Request $112,500
b. GST Rebate 2,250
c. Interest Income 300
TOTAL $115,050
EXPENDITURES
a. Promotion, Communication & Community Rels. $22,100
b. Street Beautification & Maint., Str. Furniture, Xmas lighting 53,000
c. Administration & Contract Employment 35,200
d. Contingency 4,750
TOTAL $115,050
Projected Operating Fund at Year End $ NIL
The business promotion scheme was approved by the majority of members present at a general meeting held on September 23, 2004. The MBA currently expects a 2004-05 budget surplus of approximately $9,000 which will be allocated to Christmas light replacement and upgrade, and to a market research study. Further details of the budget are provided in Appendix K. This is the first year of their second renewal mandate (seven year term).
STRATHCONA AREA BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 2005-06
The Strathcona Area Merchants Society has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $395,000 for 2005-06.
REVENUE
a. Levy Request $395,000
b. GST Rebate $10,000
c. Grants & Donations $15,000
d. Surplus Carried Forward $20,500
TOTAL $440,500
EXPENDITURES
a. Marketing, Banners & Communication $57,250
b. Visual Enhancement & Murals / Cleanup / Graffiti Removal 86,000
c. Safe Streets - John Watch & Bike Patrol 166,500
d. Payroll, General & Administrative Expenses 130,750
TOTAL $440,500
Projected Operating Fund at Year End $500
The business promotion scheme was approved by the majority of members present at a general meeting held on September 27, 2004. Further details of the budget are provided in Appendix L. This is the first year of their second five-year mandate.
COLLINGWOOD BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 2005-06
The Collingwood Business Improvement Association has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $92,000 for 2005-06.
REVENUE
a. Levy Request $92,000
TOTAL $92,000
EXPENDITURES
a. Marketing, Promotion, Special Events, Recruitment $11,000
b. Street Enhancement, Maintenance, Anti-Graffiti 44,000
c. Crime Prevention, Bike & Foot Safety Patrols 12,000
d. Payroll, Administration, Communication, Membership 25,000
TOTAL $ 92,000
Projected Operating Fund at Year End $40,000
The business promotion scheme was approved by the majority of members present at a general meeting held on September 13, 2004. The CBIA currently has reserves in the amount of $40,000, of which $25,000 will be expended on a gateway mural to be implemented in 2005-06. The balance of the fund is earmarked for future street tree lighting. The CBIA also anticipates a current year-end surplus of approximately $20,000, of which $10,000 is earmarked for the `Collingwood Days' event in fiscal 2005-06, the balance to be applied to the tree lighting fund. As the BIA hopes to save a further $15,000 toward tree lighting in 2005-06, the reserve fund at year end is anticipated to be approximately $40,000. Further details of the budget are provided in Appendix M. This is the fifth and final year of their initial five-year mandate.
HASTINGS NORTH BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 2005-2006
The Hastings North Business Improvement Association has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $250,000 for 2005-06.
REVENUE
a. Levy Request $250,000
b. Surplus Carried Forward 25,000
c. Reserve Funds 45,000
TOTAL $320,000
EXPENDITURES
a. Marketing & Comm., incl. Events, Banners, Murals $75,200
b. Safety & Security, incl. Project Grants, CPC Support 49,400
c. Maintenance & Cleanup, Anti-Graffiti Program, Power wash 67,600
d. Street /Parking Lot Enhancement; Planning & Design 45,800
e. Resource Centre - Staff, Rent, Admin /Office Expenses 82,000
TOTAL $320,000
Projected Operating Fund at Year End $NIL*
