ADMINISTRATIVE REPORT

RTS No. 04756
CC File No. 1805
Meeting Date: February 1, 2005

TO:

Vancouver City Council

FROM:

General Manager, Engineering Services
Manager, Materials Management

SUBJECT:

Award of Tender PS04084 - Supply and Delivery of Nine (9) Low Profile Cab and Chassis

 

RECOMMENDATION

POLICY

DISCUSSION

Tenders for the above were opened on November 10, 2004 and referred to the General Manager of Engineering Services and the Manager of Materials Management for report.

The PST, the 7% GST (less any municipal rebate received) and any Provincial Environmental Levy are in addition to the pricing shown in this report.

This tender called for nine (9) low profile cab and chassis. The cab and chassis trucks are replacing existing units used by the Traffic and Electrical Operations. This tender was advertised on the City's and BC Purchasing Commission's website, in addition to notifying incumbent suppliers to the City and other well known vendors. An advertisement was also placed in the Vancouver Sun.

These units are specialized vehicles used within the Traffic and Electrical Operations for the maintenance and construction of electrical and traffic facilities throughout the City. Each unit shall be fitted with an aerial lift device and service body prior to being placed into service.

Two (2) bids were received with base unit prices of $58,891.00 each from Freightliner of Vancouver Ltd. and $61,000.00 each from Co-Van International Trucks Inc.

Bid 1 from Freightliner of Vancouver, apart from having the lowest bid price, fully meets the required operational requirements and specifications as tendered and is recommended.

FINANCIAL IMPLICATIONS

The existing units are scheduled for replacement in the 2003 and 2004 Annual Equipment Replacement programs. Funds for the purchase of this unit are provided from the Truck and Equipment Plant Account.

SUMMARY

Accordingly, we recommend acceptance of the low bid meeting specifications from Freightliner of Vancouver for nine (9) Freightliner 2005 M-2 low profile cab and chassis at a total cost of $553,140.00 ($58,891.00 each plus selected options of $271.00 for transynd, $264.00 for rear stabilizer, $495.00 for power windows, $279.00 for alternate suspension, $420.00 for extended engine warranty and $840.00 for 3 year extended transmission warranty).

* * * * *


ag20050201.htm