These minutes will be adopted by Council at its meeting to be held January 18, 2005.
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REPORT TO COUNCIL STANDING COMMITTEE OF COUNCIL
DECEMBER 16, 2004 |
A Regular Meeting of the Standing Committee of Council on Planning and Environment was held on Thursday, December 16, 2004, at 2:00 p.m., in the Council Chamber, Third Floor, City Hall.
PRESENT: |
Councillor Anne Roberts, Chair
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CITY MANAGER'S OFFICE: |
Judy Rogers, City Manager |
CITY CLERK'S OFFICE: |
Laura Kazakoff, Meeting Coordinator |
*Denotes absence for a portion of the meeting.
ADOPTION OF MINUTES
The Minutes of the Standing Committee on Planning and Environment meeting of November 18, 2004, were adopted.
RECOMMENDATION
1. 985-987 Cardero Street - Warning to Prospective Purchasers (File 2701)
The Committee had before it an Administrative Report dated November 17, 2004, in which the City Building Inspector recommended a 336D Noticed be filed against the title to the property at 985-987 Cardero Street so that any prospective purchasers will be warned that there are violations of the Zoning and Development, Vancouver Building and Electrical By-laws. It was also recommended the Director of Legal Services be authorized to take necessary actions, at her discretion. The General Manager of Community Services recommended approval.
Peter Sweeney, Manager, Building Inspection, with the aid of photographs, provided an overview of the report, and noted that subsequent to the report being submitted it has been determined by a City inspector that the two illegal suites in question are vacant. However, unapproved work remains in place without required permits, so staff are requesting approval of the recommendations.
Darren Burr, property owner, spoke in opposition to staff's recommendations. He noted he purchased the building five years ago at which time there were six suites. After an inspection by the City, he reduced the number of rented suites to four in order to conform with the approved use; however, he has now been advised by his mortgage provider that having a 336D notice filed against the title will jeopardize his mortgage renewal.
Mr. Sweeney responded to questions concerning unapproved work in relation to this property.
MOVED by Councillor Louis
THAT the Committee recommend to Council
A. THAT the City Clerk be directed to file a 336D Notice against the title to 985 - 987 Cardero Street (Lot B of 26 to 28, Block 58, District Lot 185, Plan 2256) in order to warn prospective purchasers that there are contraventions of the Zoning and Development, Vancouver Building and Electrical By-laws related to this property.
B. THAT the Director of Legal Services is hereby authorized, in her discretion, to commence a legal action or proceeding in relation to the premises located at 985 - 987 Cardero Street and may, in her discretion, seek injunctive relief in that action or proceeding, in order to bring this building into compliance with City By-laws.
CARRIED UNANIMOUSLY
(Councillors Ladner and Sullivan absent for the vote)
2. Nuisance and Dangerous Building at 853 East Georgia Street (File 2701)
The Committee had before it an Administrative Report dated November 3, 2004, in which the City Building Inspector recommended Council declare the building at 853 East Georgia Street a nuisance and dangerous to public safety and order it be pulled down and a chain link fence erected around its perimeter to prevent dumping. It was also recommended the City Building Inspector be authorized to do the necessary work in the event the owner fails to do so, and also that the Director of Legal Services be authorized to take necessary actions at her discretion. The General Manager of Community Services recommended approval.
Peter Sweeney, Manager, Building Inspection, with the aid of photographs, reviewed the condition of the subject property. He noted that since the preparation of the report, a buyer has now been found for this property who has indicated a desire to rehabilitate the building. Therefore, staff no longer recommend the building be demolished, but offer a revised Resolution for Council's consideration, in order to provide the new owner an opportunity to take possession and do the necessary work to bring the property into compliance.
MOVED by Councillor Woodsworth
THAT the Committee recommend to Council
A. THAT Council declare that the building at 853 East Georgia Street, Lot 29, Block 82, District Lot 181, Plan 196 PID 015-567-761 is a nuisance and dangerous to public safety and health pursuant to Section 324A of the Vancouver Charter.
B. THAT Council approve the revised Resolution distributed at the Planning and Environment meeting on December 16, 2004 and order the property owners to remove all materials, furniture, clothing and garbage stored in the building by January 28, 2005.
C. THAT in the event that the owners fail to comply with this order of Council, Council further orders and hereby authorizes the City Building Inspector, in his discretion, to carry out the work outlined in paragraph (B) above pursuant to Section 324A(2) of the Vancouver Charter.
D. THAT in the event of the failure of the owners to allow the City Building Inspector and/or his designate access to the building to carry out the work as outlined in paragraph (B) above, the Director of Legal Services is hereby authorized, in her discretion, to commence a legal action or proceeding in relation to the building located at 853 East Georgia Street, and may, in her discretion, seek injunctive relief in that action or proceeding in order to bring the building and site into compliance with the City By-laws and Council's resolution.
E. THAT the City Clerk be directed to file a 336D Notice against the Certificate of Title to the property at 853 East Georgia Street, in order to warn prospective purchasers that there are violations of the Vancouver Building, Fire and Standards of Maintenance By-laws related to this property and that there is an order of Council against the property.
CARRIED UNANIMOUSLY
(Councillor Sullivan absent for the vote)
NOTE FROM CLERK: The following three items were dealt with concurrently:
3. Nuisance Property at 3106 East 8th Avenue (File 2701)
4. Nuisance Property at 2660 East 25th Avenue (File 2701)
5. Nuisance Property at 3415 Mons Drive (File 2701)
The Committee had before it three Administrative Reports dated November 15, 2004, in which the City Building Inspector recommended Council declare the properties at 3106 East 8th Avenue, 2660 East 25th Avenue, and 3415 Mons Drive, nuisance properties, and order the registered owner to do the necessary clean up and other work required to bring these properties into compliance with City by-laws. In all cases it was recommended that the City Building Inspector be authorized to carry out the necessary work in the event the registered owner fails to comply. It was also recommended the Director of Legal Services be authorized to take any necessary injunctive actions at her discretion. The General Manager of Community Services recommended approval.
Carlene Robbins, Manager, By-law Administration, advised these three properties were being presented concurrently as they are all owned by the same family and the scenario is similar at all three locations. With the aid of photographs, Ms. Robbins reviewed the condition of the subject properties.
Angela Chan spoke in favour of the recommendations in regard to 3106 East 8th Avenue, noting she lives next door, and has put up with this situation for over 30 years.
Robert Stewart-Smith (materials filed), spoke in favour of the recommendations in regard to all three properties. He provided information in relation to the history of problems at these properties and urged the City to take responsibility and provide a resolution to this on-going situation.
John Wolff spoke in favour of the recommendations in regard to 2660 East 25th Avenue, noting the inside of the home on this property is piled from floor to ceiling with junk, creating a fire hazard and attracting rodents to the property.
Margaret Johnstone spoke in favour of the recommendations in relation to 3415 Mons Drive and noted she has made numerous complaints over the past 25 years about the condition of this property.
Mark Dickins spoke in opposition to staff's recommendations in regard to all three properties. He noted the owner of these properties has hired a dumpster and is commencing to get things done; however, he is also 73 years old and in poor health, so is going to require additional time to complete the work. He requested the owner be given a reasonable amount of time to comply with the by-laws.
Council took action as follows:
3. Nuisance Property at 3106 East 8th Avenue
MOVED by Councillor Green
THAT the Committee recommend to Council
A. THAT Council declare that the condition of the property at 3106 East 8th Avenue, Lot 1, Block 24, N Hlf of Sec 37, THSL Plan 1314, PID 014-695-251 is a nuisance pursuant to Section 324A of the Vancouver Charter.
B. THAT Council approve the Resolution attached to the Administrative Report dated November 15, 2004, entitled "Nuisance Property at 3106 East 8th Avenue" and order the registered owner of the property to remove the unauthorized approximate 8 foot high overheight rear fence in poor condition, remove all debris, miscellaneous items, materials and the unlicensed, dismantled or wrecked vehicles parked/stored in the yards, within 30 days of a copy of the Resolution being served pursuant to Section 324A of the Vancouver Charter.
C. THAT in the event that the owner fails to comply with this order of Council, Council further orders and hereby authorizes the City Building Inspector to have the unauthorized overheight rear fence removed and all miscellaneous items/materials including the unlicensed, dismantled or wrecked vehicle parked/stored in the yards removed, disposed of or sold pursuant to Section 324A(2) of the Vancouver Charter. Council further orders that from the proceeds of such sale or disposal shall be deducted for the use of the city the actual costs and disbursements incurred by the city in carrying out the removal, sale and disposal and the remainder of such proceeds shall be paid by the city to the owner.
D. THAT in the event of the failure of the owner to allow the City Building Inspector and/or his designate access to the site to carry out the work as outlined in paragraph C above, the Director of Legal Services is hereby authorized, in her discretion, to commence a legal action or proceeding in relation to the property located at 3106 East 8th Avenue, and may, in her discretion, seek injunctive relief in that action or proceeding in order to bring this property into compliance with the City By-laws and Council's resolution.
E. THAT the City Clerk be directed to file a 336D Notice against the Certificate of Title to the property at 3106 East 8th Avenue, in order to warn prospective purchasers that there are violations of the Standards of Maintenance and Untidy By-laws related to this property and that there is an order of Council against the property.
CARRIED UNANIMOUSLY
4. Nuisance Property at 2660 East 25th Avenue
MOVED Councillor Green
THAT the Committee recommend to Council
A. THAT Council declare that the condition of the property at 2660 East 25th Avenue, Lot D, Block 1 & 2, DL Sec 46 NE Qtr of Sec 46, THSL Plan 13755, PID 008-508-461 is a nuisance pursuant to Section 324A of the Vancouver Charter.
B. THAT Council approve the Resolution attached to the Administrative Report dated November 15, 2004, entitled "Nuisance Property at 2660 East 25th Avenue" and order the registered owner of the property to cut back all the overgrowth including trees and bushes in the front and rear yards, remove all debris, miscellaneous items, materials and the unlicensed, dismantled or wrecked vehicles parked/stored in the yards, within 30 days of a copy of the Resolution being served pursuant to Section 324A of the Vancouver Charter.
C. THAT in the event that the owner fails to comply with this order of Council, Council further orders and hereby authorizes the City Building Inspector to cut back all the overgrowth including trees and bushes in the front and rear yards and have all miscellaneous items/materials including the unlicensed, dismantled or wrecked vehicles parked/stored in the yards removed, disposed of or sold pursuant to Section 324A(2) of the Vancouver Charter. Council further orders that from the proceeds of such sale or disposal shall be deducted for the use of the city the actual costs and disbursements incurred by the city in carrying out the removal, sale and disposal and the remainder of such proceeds shall be paid by the city to the owner.
D. THAT in the event of the failure of the owner to allow the City Building Inspector and/or his designate access to the site to carry out the work as outlined in paragraph C above, the Director of Legal Services is hereby authorized, in her discretion, to commence a legal action or proceeding in relation to the property located at 2660 East 25th Avenue, and may, in her discretion, seek injunctive relief in that action or proceeding in order to bring this property into compliance with the City By-laws and Council's resolution.
E. THAT the City Clerk be directed to file a 336D Notice against the Certificate of Title to the property at 2660 E 25h Avenue, in order to warn prospective purchasers that there are violations of the Standards of Maintenance and Untidy By-laws related to this property and that there is an order of Council against the property.
CARRIED UNANIMOUSLY
5. Nuisance Property at 3415 Mons Drive
MOVED by Councillor Green
THAT the Committee recommend to Council
A. THAT Council declare that the condition of the property at 3415 Mons Drive, Lot A, Block 11 Sec 41 THSL Plan 9508, PID 009-639-675 is a nuisance pursuant to Section 324A of the Vancouver Charter.
B. THAT Council approve the Resolution attached to the Administrative Report dated November 15, 2004, entitled "Nuisance Property at 3415 Mons Drive" and order the registered owner of the property to remove the garage addition constructed at the rear without permits or approval, remove all debris, miscellaneous items, materials and the unlicensed, dismantled or wrecked vehicles parked/stored in the yards, the dilapidated fence at the rear and cut back all the overgrowth including trees and bushes within 30 days of a copy of the Resolution being served pursuant to Section 324A of the Vancouver Charter.
C. THAT in the event that the owner fails to comply with this order of Council, Council further orders and hereby authorizes the City Building Inspector to cut all overgrowth including trees and bushes, remove the dilapidated fence along the rear property line and have all miscellaneous items/materials including the unlicensed, dismantled or wrecked vehicles parked/stored in the yards removed, disposed of or sold pursuant to Section 324A(2) of the Vancouver Charter. Council further orders that from the proceeds of such sale or disposal shall be deducted for the use of the city the actual costs and disbursements incurred by the city in carrying out the removal, sale and disposal and the remainder of such proceeds shall be paid by the city to the owner.
D. THAT in the event of the failure of the owner to a) remove the unauthorized garage addition and/or b) allow the City Building Inspector and/or his designate access to the site to carry out the work as outlined in paragraph C above, the Director of Legal Services is hereby authorized, in her discretion, to commence a legal action or proceeding in relation to the property located at 3415 Mons Drive, and may, in her discretion, seek injunctive relief in that action or proceeding in order to bring this property into compliance with the City By-laws and Council's resolution.
E. THAT the City Clerk be directed to file a 336D Notice against the Certificate of Title to the property at 3415 Mons Drive, in order to warn prospective purchasers that there are violations of the Zoning and Development, Vancouver Building, Standards of Maintenance and Untidy By-laws related to this property and that there is an order of Council against the property.
CARRIED UNANIMOUSLY
6. 3203-3229 West 10th Avenue - Rezoning Policy Issues (File 5308)
The Committee had before it a Policy Report dated November 29, 2004, in which the Director of Current Planning sought Council's advice on processing an application to rezoning four lots on the northwest corner of West 10th Avenue and Trutch Street. The choice of either refusing the application or processing it in the usual manner was put forward for Council's consideration. The General Manager of Community Services put forward the two options for Council's consideration.
Lynda Challis, Planner, Rezoning Centre, provided an overview of the report.
Robert Turecki, Architect, and Monty Simons, owner (brief filed) spoke in favour of processing this application in the usual manner. Comments provided included the following:
· the current surface parking, which has been described as an "eyesore", will be moved underground with this development, and will provide approximately 40% more parking for visitor and restaurant use;
· this cost of maintaining this site as surface parking, in regard to taxes alone, is astronomical; and
· with respect to increased traffic concerns, the existing traffic pattern has been there for years and any increase will not be as a result of this proposal; the owners have offered to install a crosswalk stop light at 10th & Trutch which will benefit the local community.
Larry Beasley, Director of Current Planning, responded to questions regarding the proposed underground parking and the market rental residential units. In response to a question concerning social housing, Mr. Beasley advised that is something which is generally requested with larger developments.
MOVED by Councillor Cadman
THAT the Committee recommend to Council
THAT the application by Robert Turecki Architect, to rezone 3203-3229 West 10th Avenue (Lots I, J, K, and L, Block 59, D.L. 540, Plan 22895) from RS-5 One-family Dwelling District to CD-1 Comprehensive Development District for multiple dwellings plus underground parking for an adjacent commercial use, be processed in the normal manner.
CARRIED
(Councillor Louis opposed)
7. License By-law Amendment to Allow Liquor Service in Conjunction with Billiard Halls (File 2610)
The Committee had before it an Administrative Report dated November 30, 2004, in which the Chief License Inspector in consultation with the Director of Legal Services, sought Council's direction regarding whether or not liquor service should be allowed in billiard halls, and if so, to amend the License By-law to regulate liquor service in conjunction with billiard halls. The General Manager of Community Services submitted the choice of either supporting or not supporting amendments to the License By-law to allow liquor service in billiard halls.
Guy Gusdal, License Coordinator, provided an overview of the report and highlighted the implications should Council choose to support liquor service in conjunction with billiard halls.
Mr. Gusdal responded to questions concerning the public consultation which would be used should the license by-law amendment be approved, the current availability of licensed establishments with billiard tables, the economic situation of billiard halls in the city, and how many facilities would qualify to apply for a liquor license. Sheila Davidson, Child and Youth Advocate, Social Planning, responded to questions concerning the outreach which was undertaken in regard to youth groups and the concerns expressed by youth groups.
The following spoke in support of allowing liquor service in conjunction with billiard halls:
Paul Sap, BCA Pool League
Jane Beharrell, BCA Pool League
Sid Tan
Antonio Gomes, Guys & Dolls Billiards
Brian Peterson
Del Knysh
· one speaker suggested deferring a decision on this matter to allow adequate public consultation and updating of flawed information contained within the report;
· several speakers expressed concern with the proposed requirement that halls would need a minimum of eight tables in order to qualify for liquor service; this would be discriminatory to the large number of smaller establishments;
· at many locations where league games take place, players are required to leave their drinks in another part of the establishment when they are called to take a shot, which is an unsafe and unsatisfactory situation;
· billiard players prefer the environment of a billiard hall over a pub or bar with tables; bars with tables do not generally have the same type/size or quality of tables as billiard halls.
Marianna Fiddler, Alliance of Beverage Licensees (ABLE), asked that if the License By-law is to be amended to allow liquor service at billiards halls, that these places be made to comply with the same criteria as any other liquor licensed establishment to ensure they are responsibly operated.
MOVED by Councillor Louis
THAT the Committee recommend to Council
THAT Council does not support liquor service in conjunction with billiard halls.
CARRIED
(Councillors Green, Ladner, Louie, Stevenson and the Mayor opposed)
8. East Fraserlands - Policy Statement (File 8023)
The Committee had before it a Policy Report dated December 1, 2004, in which the Director of Current Planning, in consultation with the General Manager of the Park Board, General Manager of Engineering Services, Director of Housing Centre, and Director of Social Planning, recommended Council adopt the East Faserlands Draft Policy Statement to guide the planning and development of East Fraserlands to create a sustainable mixed-use neighbourhood comprising a range of housing opportunities, commercial and employment opportunities, community facilities, parks, schools and recreational activities. The General Manager of Community Services recommended approval.
Larry Beasley, Director of Current Planning, explained the difference between a Policy Statement and an Official Development Plan, and introduced staff members in attendance and the representative from the development team.
Matt Shillito, Planner, Central Area Planning Branch, provided an overview of the proposed Policy Statement and public consultation process undertaken to date.
Mr. Beasley and Mr. Shillito responded to questions regarding the proposed percentage of social housing, family housing, preservation of green spaces and proposed amount of indoor recreational space.
The following addressed the Committee in regard to the draft Policy Statement; a summary of their comments follows:
Sharon Saunders, Chair, East Fraserlands Sub-Committee (brief filed)
Sally Teich
Keith Jacobsen, President, Killarney Community Centre Society
Victor Chen, Presbyterian Church
Terry Slack, Fraser River Coalition
· the language in the policy statement needs to be strengthened to provide assurance and commitment that needed amenities, park space, schools, transit and family housing will be provided with this proposal; many of the "shoulds" must be changed to "wills";
· the preservation of green space and wetlands must be ensured;
· must not repeat the mistakes made in the West Fraserlands development, which was built without any of the amenities required for a complete community;
· southeast Vancouver is already deficient in outdoor playing fields; the proposed population for the East Fraserlands will need significant recreational facilities to serve their needs;
· Presbyterian Church congregation is growing and needs its own facility; would like to see a provision for this use in the policy statement; and
· policy statement does not address the needs of stakeholders of the river; development of this site must take into account the needs of the river such as fish habitat and salmon resting places.
Mr. Beasley responded to questions regarding concerns expressed by the foregoing speakers.
Norm Shearing, Park Lane Homes, spoke on behalf of the development team. He advised that Park Lane's vision for this development is to create a vibrant healthy community with a mixture of housing types and amenities. Mr. Shearing noted the City's staff team has put together a document which is fair and have identified issues that will require further exploration over the next phase of the proposal.
MOVED by Councillor Woodsworth
THAT the Committee recommend to Council
A. THAT the document entitled "East Fraserlands: DRAFT Policy Statement" (attached as Appendix A to the Policy Report dated December 1, 2004, entitled "East Fraserlands - Policy Statement") be adopted as the guiding policy for future planning and development on the site, beginning with the preparation of an Official Development Plan.
B. THAT Council endorse the principles for development phasing and the process for determining and implementing public amenities contained within this report, to be required as a condition of Rezoning, as negotiated at the Official Development Plan stage.
C. THAT Council direct staff to seek a commitment from Translink to initiate transit service to East Fraserlands at the earliest possible stage of development, within the context of the Vancouver Area Transit Plan.
D. THAT Council direct staff to report back during preparation of the East Fraserlands Official Development Plan on possibilities for increasing the low-income housing allocation based upon the availability of senior government funding programs that could allow low-income housing projects to be developed in phase with the development of the adjacent part of the neighbourhood.
CARRIED UNANIMOUSLY
9. Ethical and Sustainable Purchasing Policy (File 6001)
The Committee had before it a Policy Report dated December 6, 2004, in which the General Manager of Corporate Services presented an Ethical Purchasing Policy and Supplier Code of Conduct for the City and a framework for implementation developed by the Ethical Purchasing Policy Task Force regarding the purchase of apparel and fair trade agricultural products as part of Phase 1 of the Development of a Sustainable and Ethical Purchasing Policy for the City. The General Manager recommended Council receive the Task Force's report and direct staff to report back early in 2005 on the potential impacts on the City's operations of implementing the EPP and SCC.
The City Manager recommended Council defer consideration of the Ethical Purchasing Policy Task Force Report pending a report back by staff on impacts and resource requirements for implementing the policy as well as the development of a comprehensive policy that incorporates broader environmental and social objectives.
Terry Corrigan, Director of Financial Services, provided the rationale for staff's recommendation that Council defer a decision on the Task Force's recommendations until staff are able to report back with an analysis on potential impacts on City buying operations.
The following spoke in support of Council adopting an Ethical Purchasing Policy:
Bill Saunders, Vancouver and District Labour Council
Penny Parry
Dermot Foley
Ben Milne
Miriam Palacios, Oxfam Canada
Michael Zelmer, Vancouver Fair Trade Coffee Network
Roxanne Cave, Ten Thousand Villages
Sister Elizabeth Kelliher
Tom Sandborn
Ron Stipp, Canadian Labour Congress
Anne Nguyen
Comments provided by the foregoing speakers included the following:
· urge Council to move forward on phase 1 and adopt an Ethical Purchasing Policy and Supplier Code of Conduct without delay;
· proposed policy is one of the most comprehensive of any jurisdiction and could serve as a model; Vancouver has an opportunity to lead in this area;
· companies that have ethical policies are helping communities, and the City of Vancouver as a consumer can choose to do business with ethical companies;
· the benefits of adopting an Ethical Purchasing Policy will far outweigh the costs;
· coffee production is in a crisis situation with thousands of workers being put out work; by purchasing fair trade coffee one is not contributing to this situation and it will only represent an approximate 4 cent increase per cup at concession stands; and
· these policies will deal with the double standards that companies are working under because of globalization.
MOVED by Councillor Louis
THAT the Committee recommend to Council
A. THAT City Council receive the Final Report of the Ethical Purchasing Policy Task Force (Appendix A of the Policy Report dated December 6, 2004, entitled "Ethical and Sustainable Purchasing Policy").
B. THAT City Council approve the Ethical Purchasing Policy and Supplier Code of Conduct (Appendix B of the Policy Report dated December 6, 2004, entitled "Ethical and Sustainable Purchasing Policy"), as recommended by and included in the report of the Ethical Purchasing Policy Task Force, to complete Phase 1 of the development of a Sustainable and Ethical Purchasing Policy for the City of Vancouver.
C. THAT Council direct staff to report back early in 2005 with the resource requirements for implementation of the Ethical Purchasing Policy and Supplier Code of Conduct.
D. THAT Council direct staff to begin the implementation process of the Ethical Purchasing Policy by notifying all current City suppliers of apparel items and certified fair trade agricultural products that all future contracts with the City will require full disclosure of supplier and sub-contractor factory locations, and inviting suppliers to voluntarily begin this process by disclosing their own and their sub-contractor factory sites, subject to "G" below.
E. THAT the City forward the Ethical Purchasing Policy and Supplier Code of Conduct to the Vancouver Park Board, Vancouver Public Library and Vancouver Police Department.
F. THAT the Ethical Purchasing Policy and Supplier Code of Conduct, be copied directly to the other municipalities in the GVRD, the GVRD, the UBCM, the FCM, United Cities and Local Governments, the Provinces and Territories of Canada and the Federal Government, the Vancouver School Board, and the Vancouver 2010 Olympic Committee, with encouragement from the City that these groups adopt an Ethical Purchasing Policy and Supplier Code of Conduct of their own and offering this Ethical Purchasing Policy and Supplier Code of Conduct as a model.
G. THAT all contractual provisions required to be placed into the City's procurement documentation to implement the recommended Ethical Purchasing Policy and Supplier Code of Conduct be reviewed and approved by the Director of Legal Services prior to their use in any procurement document.
H. THAT Council direct staff to report back early in 2005 with the work plan for Phase II of the project: the development of a comprehensive Sustainable and Ethical Procurement Policy that incorporates broader environmental and social objectives.
I. THAT Council direct staff to report back early in 2005 on the impact on the City's operations including potential costs for implementing the Ethical Purchasing Policy and Supplier Code of Conduct as recommended by the Task Force.
amended
AMENDMENT MOVED by Councillor Louie
THAT recommendation B be amended by striking out the word "approve" and inserting the words "adopt in principle", and by adding at the end "...,subject to a report back from staff in early 2005 on the impact on the City's operations including potential costs and resources requirements of implementation.
CARRIED UNANIMOUSLY
The amendment to the motion having carried unanimously, Councillor Louis' motion, as amended, was put and CARRIED with Councillors Ladner and Sullivan opposed to D.)
MOTION AS AMENDED
THAT the Committee recommend to Council
A. THAT City Council receive the Final Report of the Ethical Purchasing Policy Task Force (Appendix A of the Policy Report dated December 6, 2004, entitled "Ethical and Sustainable Purchasing Policy").
B. THAT City Council adopt in principle the Ethical Purchasing Policy and Supplier Code of Conduct (Appendix B of the Policy Report dated December 6, 2004, entitled "Ethical and Sustainable Purchasing Policy"), as recommended by and included in the report of the Ethical Purchasing Policy Task Force, to complete Phase 1 of the development of a Sustainable and Ethical Purchasing Policy for the City of Vancouver, subject to a report back from staff in early 2005 on the impact on the City's operations including potential costs and resources requirements of implementation (see "I" below).
C. THAT Council direct staff to report back early in 2005 with the resource requirements for implementation of the Ethical Purchasing Policy and Supplier Code of Conduct.
D. THAT Council direct staff to begin the implementation process of the Ethical Purchasing Policy by notifying all current City suppliers of apparel items and certified fair trade agricultural products that all future contracts with the City will require full disclosure of supplier and sub-contractor factory locations, and inviting suppliers to voluntarily begin this process by disclosing their own and their sub-contractor factory sites, subject to "G" below.
E. THAT the City forward the Ethical Purchasing Policy and Supplier Code of Conduct to the Vancouver Park Board, Vancouver Public Library and Vancouver Police Department.
F. THAT the Ethical Purchasing Policy and Supplier Code of Conduct, be copied directly to the other municipalities in the GVRD, the GVRD, the UBCM, the FCM, United Cities and Local Governments, the Provinces and Territories of Canada and the Federal Government, the Vancouver School Board, and the Vancouver 2010 Olympic Committee, with encouragement from the City that these groups adopt an Ethical Purchasing Policy and Supplier Code of Conduct of their own and offering this Ethical Purchasing Policy and Supplier Code of Conduct as a model.
G. THAT all contractual provisions required to be placed into the City's procurement documentation to implement the recommended Ethical Purchasing Policy and Supplier Code of Conduct be reviewed and approved by the Director of Legal Services prior to their use in any procurement document.
H. THAT Council direct staff to report back early in 2005 with the work plan for Phase II of the project: the development of a comprehensive Sustainable and Ethical Procurement Policy that incorporates broader environmental and social objectives.
I. THAT Council direct staff to report back early in 2005 on the impact on the City's operations including potential costs for implementing the Ethical Purchasing Policy and Supplier Code of Conduct as recommended by the Task Force.
CARRIED
(Councillors Ladner and Sullivan opposed to D)
The Committee adjourned at 7:20 p.m.
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