Vancouver City Council

CITY OF VANCOUVER

ADMINISTRATIVE REPORT

Date:

November 9, 2004

Author:

P. Rutgers/
G. Papove

Phone No.:

604-257-8463

RTS No.:

04666

CC File No.:

4151

Meeting Date:

December 14, 2004

TO:

Vancouver City Council

FROM:

General Manager of Engineering Services
General Manager of Park Board

SUBJECT:

Park Board Vehicle Fleet

RECOMMENDATION

THAT Council approve the allocation of $255,100 from the Truck and Equipment Plant Account to add nine (9) light vehicles to the Park Board vehicle fleet to replace 9 existing rental vehicles with annual rental rates coming from existing operating budget.

CITY MANAGER'S COMMENTS

The City Manager RECOMMENDS approval of the foregoing.

COUNCIL POLICY

Council approves expenditures from Reserves, including the Truck and Equipment Plant Account.

PURPOSE

This report seeks approval for the conversion of rented to City-owned vehicles in the Park Board fleet.

BACKGROUND

The Park Board currently rent a number of light vehicles (automobiles, pickups and panel trucks) to augment the City owned fleet. Three vehicles are rented short term to cover work load peaks and six are rented long term.

DISCUSSION

The long term rentals were initiated in the last couple of years to accommodate the movement of staff and materials to service additional parklands and deal with fire risk management particularly in the Stanley and Vancouver East Districts. Their continued need has now proven to be necessary to maintain productivity and service delivery.

As part of the City's sustainability initiative the Park Board also wishes to substitute some of its passenger vehicles used for inspections and travel to meetings to the much more environmentally friendly microcars. These microcars will be funded from rentals currently assigned to event management, inspection programs related to risk management, and arboriculture. The event management replacement vehicle will be based at the Administration Office and will also be used to reduce use of personal vehicles to travel to meetings.

Ownership of fleet vehicles is generally cheaper than long term rentals. The vehicles purchased by the City would be more fuel efficient than the vehicles that are presently offered by the rental agencies. The nine vehicles identified in Appendix 1 represent a one time charge of $255,100 to the Truck and Equipment Plant account, which will be repaid by the Board as per the standard charge out rates for these vehicles. The conversion of rental to owned vehicles meets the Board's long term operational requirements.

FINANCIAL IMPLICATIONS

The proposed changes in the Park Board fleet are accommodated within the Board's global budget allocation.

CONCLUSION

This report seeks approval to convert nine of the Park Board rental vehicles to City owned vehicles.

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APPENDIX A
PAGE 1 OF 1

List of Additional Vehicles

Park Board Area

Vehicle Type

Budget Cost (Including Outfitting & Radio)

1. Stanley District Sanitation

Compact Panel Van

$33,000

2. Stanley District Forestry

Pick-up

$37,200

3. Stanley District Gardeners

Pick-up

$37,200

4. Vancouver East District

Compact Pick-up

$22,700

5. Vancouver East District

Compact Pick-up

$22,700

6. Vancouver East District

Pick-up

$37,200

7. Administration

Micro Compact Car

$21,700

8. Evans Yard Trades

Micro Compact Car

$21,700

9. Evans Yard Trades

Micro Compact Car

$21,700

* * * * *

	Date:	November 9, 2004
	Author:	P. Rutgers/ G. Papove
	Phone No.:	604-257-8463
	RTS No.:	04666
	CC File No.:	4151
	Meeting Date:	December 14, 2004

TO:	Vancouver City Council
FROM:	General Manager of Engineering Services General Manager of Park Board
SUBJECT:	Park Board Vehicle Fleet

Park Board Area	Vehicle Type	Budget Cost (Including Outfitting & Radio)
1. Stanley District Sanitation	Compact Panel Van	$33,000
2. Stanley District Forestry	Pick-up	$37,200
3. Stanley District Gardeners	Pick-up	$37,200
4. Vancouver East District	Compact Pick-up	$22,700
5. Vancouver East District	Compact Pick-up	$22,700
6. Vancouver East District	Pick-up	$37,200
7. Administration	Micro Compact Car	$21,700
8. Evans Yard Trades	Micro Compact Car	$21,700
9. Evans Yard Trades	Micro Compact Car	$21,700