|
CITY OF VANCOUVER ADMINISTRATIVE REPORT |
Date: |
November 30, 2004 | |
Author: |
Coralys Cuthbert | |
Phone No.: |
871-6044 | |
RTS No.: |
4613 | |
CC File No.: |
2401 | |
Meeting Date: |
December 14, 2004 |
TO: |
Vancouver City Council |
FROM: |
Director of Social Planning |
SUBJECT: |
2004 Partners in Organizational Development Grant Allocation |
RECOMMENDATION
THAT Council approve one Partners in Organizational Development grant of $10,000 to the Centre for Sustainability for subsequent distribution to four community services organizations in the amounts listed in Appendix A of this report; source of funds to be the 2004 Community Services Grants budget.
GENERAL MANAGER'S COMMENTS
The General Manager of Community Services RECOMMENDS approval of the foregoing.
COUNCIL POLICY
Approval of grant recommendations requires eight affirmative votes.
PURPOSE
The purpose of this report is to seek approval to allocate a grant to the Centre for Sustainability as the City's contribution to the Partners in Organizational Development (POD) Grant Program. The Centre for Sustainability administers this grant program on behalf of the City of Vancouver, United Way of the Lower Mainland and the Vancouver Foundation. The City funds will be used by community services agencies in Vancouver to support organizational capacity building activities.
BACKGROUND
The Partners in Organizational Development Grants program is a multi-funder initiative started in 1989 as a partnership of the Vancouver Foundation, United Way of the Lower Mainland, the Department of the Secretary of State and the City of Vancouver. The aim of this grant program is to help non-profit groups deal with common organizational problems and thus to function more effectively. The 2004 POD program funding partners are: United Way of the Lower Mainland, Vancouver Foundation, and the City of Vancouver. The Centre for Sustainability administers the POD Grants Program on behalf of the participating funders. This involves marketing the grant program, co-ordinating POD funder meetings, compiling mailing lists, distributing applications, mailing out cheques, providing letters to unsuccessful applicants, and securing project evaluation reports due at the end of each year from grant recipients. They will receive a 6% administration fee from the partners as reimbursement for these services.
Partners in Organizational Development grants are exclusively for hiring a consultant to assist non-profit community services agencies with organizational development activities including Board Development, diversity and access planning, and development of plans such as strategic, fundraising, financial, communications, and marketing. A copy of the 2004 POD brochure describing the program, eligibility and evaluation criteria is attached as Appendix D. Proposals are assessed on the basis of completeness of the application, eligible activities and costs, documented need, a clear activity plan and the long-term benefit to the organization as a whole. A committee of staff representing each funder reviews the POD Grant applications.
On March 9, 2004, Council approved an allocation of $20,000 for the Partners in Organizational Development (POD) portion of the Community Services Grants. These reserved funds were set aside to be used for Spring and Fall POD Grant allocations to the Centre for Sustainability. On July 20, 2004, Council approved a grant of $10,000 to the Centre for Sustainability for the Spring POD cycle leaving a remainder of $10,000 to be used for the Fall 2004 POD Grant cycle.
DISCUSSION
The budget for the Fall grant cycle is $67,140. Although the program is province-wide, City funds are only allocated to Vancouver-based organizations that provide services to Vancouver residents. The other funders contribute both to Vancouver groups and non-Vancouver groups.
Partners in Organizational Development Funder Contribution |
Total |
City of Vancouver |
$10,000 |
Vancouver Foundation |
$30,000 |
United Way of the Lower Mainland |
$30,000 |
Sub-total: |
$70,000 |
less 6% administration fee for the Centre for Sustainability |
$4,200 |
Plus carry over from POD 2003 and returned grant |
$1,340 |
TOTAL |
$67,140 |
Of the 89 Community Services POD applications received this Fall, 15 were from Vancouver groups. Total applicant requests amounted to $414,557.25, with Vancouver groups asking for $80,787.
The City's POD allocation will be used along with other funder contributions to support four Vancouver community services groups, as noted in Appendix A. As a result of the City being a funding partner for this grant program, an additional two Vancouver groups will also be funded directly from contributions of the United Way of the Lower Mainland and the Vancouver Foundation, see Appendix B. As a result of partnering with other funders Vancouver groups have received additional support from United Way of the Lower Mainland and Vancouver Foundation in the amount of $15,550. The Vancouver groups not recommended for POD funding are noted in Appendix C.
FINANCIAL IMPLICATIONS
There are no additional financial implications to the 2004 City Operating budget as a result of approving a $10,000 Partners in Organizational Development grant to the Centre for Sustainability. The funds were approved for POD as a component of the 2004 Community Services Grants budget on March 9, 2004. Council's approval to disburse remaining $10,000 from the Community Services Grants' budget will leave no funds remaining in the Community Services Grants POD reserve.
CONCLUSION
The Director of Social Planning recommends allocation of a $10,000 POD grant to the Centre for Sustainability, to be subsequently distributed to four Community Services groups as noted in Appendix A.
- - - - -
APPENDIX A
PAGE 1 OF 1
VANCOUVER ORGANIZATIONS TO RECEIVE CITY FUNDING FROM THE 2004 PARTNERS IN ORGANIZATIONAL DEVELOPMENT GRANT PROGRAM
The following 4 Vancouver-based community services organizations are recommended for Partners in Organizational Development grants:
|
Organization |
POD Project |
Request |
Grant |
Other Funders Share |
City Share |
Collingwood Neighbourhood House |
- for developing a fundraising plan |
$5,000 |
$5,000 |
$2,800 |
$2,200 |
Downtown Eastside Women's Centre |
- planning for organizational change and renewal |
$5,000 |
$5,000 |
$2,000 |
$3,000 |
Kiwassa Neighbourhood House |
- planning for organizational change and renewal |
$4,200 |
$4,200 |
2,000 |
2,200 |
Mount Pleasant Family Centre |
- for developing a fundraising plan |
$5,000 |
$4,000 |
$2,000 |
$2,000 |
Sub-Total |
$19,200 |
$18,200 |
$8,800 |
$9,400 | |
Plus 6% administration fee to United Way of the Lower Mainland |
$600 | ||||
TOTAL |
$10,000 | ||||
APPENDIX B
PAGE 1 OF 1
VANCOUVER ORGANIZATIONS TO RECEIVE 2004 POD FUNDING FROM OTHER POD FUNDERS
The following 2 Vancouver community service organizations will receive support from the other POD funders.
Organization |
POD Project |
Request |
Grant |
Learning Disabilities Association of BC - Vancouver Chapter |
- development of a strategic plan |
$4,800 |
$3,000 |
Pacific Post Partum |
- development of a fundraising plan |
$3,750 |
$3,750 |
TOTAL: |
$8,550 |
$6,750 |
APPENDIX C
PAGE 1 OF 1
VANCOUVER ORGANIZATIONS NOT RECOMMENDED FOR 2004 POD FUNDING
The following 9 Vancouver community service organizations are not recommended for POD grants from the City of Vancouver allocation.
Organization |
POD Project |
Request |
|
Aboriginal Mother Centre |
- Board development |
$5,000 |
Insufficient funds in POD budget to support this project |
Alternate Shelter Society |
- Board development |
$5,000 |
Insufficient funds in POD budget to support this project |
City Centre Care Society |
- development of a fundraising plan |
$4,800 |
Ineligible - incomplete application (no BC Society number) |
Haro Park Centre Society |
- development of a communications plan |
$4,943 |
Insufficient funds in POD budget to support this project |
Inner-City Women's Initiatives Society |
- Board development |
$4,494 |
Insufficient funds in POD budget to support this project |
RayCam Cooperative Centre |
- to help expand the NEVCO Coalition membership base, provide ongoing electronic interactions with members and enhance annual planning process |
$17,500 |
Ineligible - request is made on behalf of another registered society, the activities do not meet the POD funding criteria, and the budget request exceeds the grant maximum of $5,000. |
Renfrew-Collingwood Seniors' Society |
- development of a fundraising plan |
$1,300 |
Insufficient funds in POD budget to support this project |
Vancouver Fruit Tree Project Society |
- development of a strategic plan |
$5,000 |
Insufficient funds in POD budget to support this project |
WISH Drop-in Centre Society |
- development of a communications plan |
$5,000 |
Ineligible - incomplete application (no BC Society number) and ineligible POD activities such as development of an employee handbook and a survey of other agencies employee wages and benefit packages |
TOTAL: |
$53,037 |
APPENDIX D
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