These Minutes will be adopted at the Regular Council meeting on October 19, 2004.
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REPORT TO COUNCIL STANDING COMMITTEE OF COUNCIL
SEPTEMBER 30, 2004 |
A Regular Meeting of the Standing Committee of Council on City Services and Budgets was held on Thursday, September 30, 2004, at 9:30 a.m., in Council Chamber, Third Floor, City Hall.
PRESENT: |
Councillor Tim Louis, Chair
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ABSENT: |
Mayor Larry Campbell (Leave of Absence)
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CITY MANAGER'S OFFICE: |
Judy Rogers, City Manager |
CITY CLERK'S OFFICE: |
Tina Hildebrandt, Meeting Coordinator |
* Denotes absence for a portion of the meeting.
RECOMMENDATION
1. Funding Request: International Downtown Association Annual Conference (File 3053-1)
The Committee had before it a Report dated September 10, 2004, in which the Advisory Committee on Disability Issues sought Council's approval of funding to allow Paul Tubbe, Chair, to present at the International Downtown Association Annual Conference; October 1 - 5, 2004.
Paul Tubbe, Chair, Advisory Committee on Disability Issues, briefly reviewed the report.
MOVED by Councillor Cadman
THAT the Committee recommend to Council
THAT Vancouver City Council approve funding in the amount of $375 to Paul Tubbe, Chair, Advisory Committee on Disability Issues, to cover costs to present at the International Downtown Association Annual Conference; October 1 - 5, 2004. Source of funds to be City Clerk's Department 2004 Operating Budget.
CARRIED UNANIMOUSLY
(Councillor Sullivan absent for the vote.)
2. Review of Graffiti Practices (File 3501)
a) Review of Graffiti Program - Service Delivery and Environmental Impacts
b) Monitoring Chemicals Used In Graffiti Removal Contract
At its meeting on March 25, 2004, Council postponed its decision on an Administrative Report dated February 6, 2004, entitled "Review of Graffiti Program - Service Delivery and Environmental Impacts" and asked staff to report back on a proposed plan for monitoring the use of chemicals under the City of Vancouver's graffiti removal contract.
Accordingly, the Committee had before it:
· the above-noted report in which the General Manager of Engineering Services and General Manager of Community Services reviewed the City's Graffiti Management Program in response to Council direction at its July 24, 2003, meeting with respect to alternate service delivery mechanisms for graffiti removal and environmental best practices related to graffiti removal;
· a Memorandum dated August 24, 2004, from the General Manager of Engineering Services updating Council on the distribution of graffiti removal products to the public and presenting an alternative to Recommendation D in the above-noted report; and
· an Administrative Report dated August 25, 2004, in which the General Manager of Engineering Services responded to Council direction at its March 25, 2004, meeting with respect to a report back on a proposed plan for monitoring the use of chemicals under the City of Vancouver's graffiti removal contract.
Tom Hammel, Streets Administration Engineer, reviewed the reports, and, referring to the Memorandum from the General Manager of Engineering Services, explained the rationale for the alternative to Recommendation D in the Administrative Report dated February 6, 2004. Mr. Hammel also responded to questions related to graffiti removal products and program costs.
Perri Domm, Goodbye Graffiti, spoke in support of staff's recommendations and reviewed his organization's graffiti removal practices.
a) Review of Graffiti Program - Service Delivery and Environmental Impacts
MOVED by Councillor Woodsworth
THAT the Committee recommend to Council
A. THAT a review of alternative service delivery mechanisms for graffiti removal from City facilities be referred to the Joint Union and Employer Committee on Light Duty and Employee Disability for report back to Council as set out in the 2003 Memorandum of Agreement between the City and CUPE Local 1004.
B. THAT the current contract for removal of graffiti from City facilities be extended by one year, subject to an agreement to the satisfaction of the General Manager of Engineering Services, with the $70,000 cost reduction to be reflected in the 2004 Operating Budget.
C. THAT the City adopt a set of environmental Best Management Practices for graffiti removal from City facilities as set out in a report from Golder Associates dated March 12, 2004, entitled "Environmental Review of Graffiti Removal Practices in the City of Vancouver", on file with the City Clerk.
D. THAT staff discontinue the distribution of graffiti removal chemicals to the general public.
CARRIED UNANIMOUSLY
b) Monitoring Chemicals Used In Graffiti Removal Contract
MOVED by Councillor Cadman
THAT the Committee recommend to Council
THAT staff establish a monitoring program of random sampling of chemicals used under the City's graffiti removal contract at an annual cost of $5,000 to be funded from the reduction in the graffiti removal contract.
CARRIED UNANIMOUSLY
3. Garbage Container Licence Program - Fees and Policy Changes (File 3756/1203)
The Committee had before it a Policy Report dated September 13, 2004, in which the General Manager of Engineering Services recommended a modified and amended Garbage Container Licence Agreement (CLA) to improve lane hygiene and aesthetics and to provide inflationary increases in the CLA permit fees.
Kevin Van Vliet, Solid Waste Management Engineer, explained the rationale for the recommendations, and responded to questions related to garbage container regulation and whether private containers should be locked, the design of the new containers and measures to reduce solid waste.
Mr. Van Vliet agreed to provide Council with a memorandum on issues related to locking commercial garbage containers and the results of staff's secure container pilot project.
Louise Yako, Director - Policy & Communications, British Columbia Trucking Association (BCTA), spoke in support of staff's recommendations and gave a brief history of the BCTA (brief on file). She noted the BCTA is prepared to work with the City on bin identification and graffiti management. Ms. Yako also asked that BCTA, a relatively new organization in the industry, be allowed sufficient time to review waste management practices in the city.
MOVED by Councillor Cadman
THAT the Committee recommend to Council
A. THAT Engineering Services, in consultation with Legal Services, negotiate with the Waste Management Industry and modify the Garbage Container Licence Agreement (CLA) to require:
i. That the current user property address be displayed on containers on City property.
ii. That the 10 day compliance period for cleaning graffiti after receipt of notice be reduced to 3 days to be consistent with other third party equipment on City property.
B. THAT Engineering Services increase the annual lane Garbage Container Licence Agreement (CLA) permit fee from $99 (fee set in 2002) to $106 per container beginning January 2005 based on the inflationary increases from 2002 to 2004 and anticipated increase in 2005.
CARRIED UNANIMOUSLY
4. Rate Structure for Automated Collection of Garbage and Yard Trimmings (File 3756)
The Committee had before it a Policy Report dated September 14, 2004, in which the General Manager of Engineering Services sought Council approval to set policy on the basic rate structure and administrative mechanisms for both the automated garbage and automated yard trimmings collection programs. These policies are required prior to informing the public this Fall about the program choices (including estimated cart prices) and requesting them to choose cart sizes to meet their individual needs. The selection of cart sizes for both programs will begin in December 2004 and end in March 2005. The rate structure is based on a series of administrative policies designed to reflect Council policy and program goals. The City Manager recommended approval.
Kevin Van Vliet, Solid Waste Management Engineer, gave a presentation on the new Automated Garbage and Yard Trimmings Collection Program, and, together with Dave Rudberg, General Manager of Engineering Services, and Brian Davies, Assistant City Engineer - Solid Waste, responded to questions concerning policy related to the automated collection program, the rate structure, container distribution and replacement, as well as environmental measures.
MOVED by Councillor Cadman
THAT the Committee recommend to Council
A. GARBAGE COLLECTION
i) THAT, beginning in 2006, the Solid Waste Utility fee structure for automated garbage collection include a fixed fee (Service Fee) and a price per unit volume fee (Cart Fee) for each cart with each fee recovering approximately 50% of program costs as outlined in the Policy Report dated September 14, 2004, entitled "Rate Structure for Automated Collection of Garbage and Yard Trimmings". The actual 2006 fees for garbage collection will be set by Council in late 2005.
ii) THAT the fee for City sticker service be raised from $1.50 per sticker to $2.00 per sticker beginning July 1, 2005, to reflect more accurately the servicing costs of additional stickered garbage. The implementation date is to coincide with implementation of automated garbage collection.
iii) THAT Council adopt Garbage Service Administrative Policies G1 through G7 as referenced in the Policy Report dated September 14, 2004, entitled "Rate Structure for Automated Collection of Garbage and Yard Trimmings" and included in Appendix C of the report, to be implemented with automated garbage collection. These policies deal with general administrative issues such as minimum service, fees for change in service levels, etc.
B. YARD TRIMMINGS COLLECTION
i) THAT, beginning in 2007, the Solid Waste Utility fee structure for automated yard trimmings collection include a fixed fee (Service Fee) and a price per unit volume fee (Cart Fee) for each cart as outlined in the Policy Report dated September 14, 2004, entitled "Rate Structure for Automated Collection of Garbage and Yard Trimmings". The actual 2007 fees for Yard Trimmings collection will be set by Council in late 2006.
ii) THAT Council adopt Yard Trimmings Administrative Policies Y1 through Y9 as referenced in the Policy Report dated September 14, 2004, entitled "Rate Structure for Automated Collection of Garbage and Yard Trimmings" and included in Appendix D of the report, to be implemented with automated yard trimmings collection. These policies deal with several administrative issues such as minimum service, fees for changing service, properties served, etc.
C. THAT the Director of Legal Services be instructed to prepare a by-law to amend the Solid Waste and Recycling Bylaw to incorporate the policy changes and other miscellaneous amendments generally in accordance with the Policy Report dated September 14, 2004, entitled "Rate Structure for Automated Collection of Garbage and Yard Trimmings".
CARRIED UNANIMOUSLY
(Councillor Green absent for the vote.)
5. Authority to Contract with Steco PendPac Inc. - RFP PS04036
Supply and Delivery of Automated Side Load Refuse
Packer Units (File 1805)
The Committee had before it an Administrative Report dated August 26, 2004, in which the General Manager of Engineering Services and Manager of Materials Management sought Council approval to authorize a contract with Steco PendPac Inc. for the purchase of fully automated refuse units as part of the implementation to a fully automated garbage and yard trimmings collection program.
Jerry Dobrovolny, Manager, Equipment Services, was available to respond to questions.
Doug McNicol, Business Agent, CUPE Local 1004, spoke in general favour of the report and addressed the need to install air conditioning in the automated refuse units, noting that while there may be additional costs involved, he felt it would be money well spent. He added that the installation of air conditioning would alleviate heat exposure and create a safer working environment.
Mr. Dobrovolny, together with Dave Rudberg, General Manager of Engineering Services, and Kevin Van Vliet, Solid Waste Management Engineer, responded to questions related to the City's policy regarding the specification of air conditioning on equipment and the implications if air conditioning were to be included in these automated refuse units.
MOVED by Councillor Roberts
THAT the Committee recommend to Council
A. THAT, subject to the conditions set out in Recommendations B, C and D of the Administrative Report dated August 26, 2004, entitled "Authority to Contract with Steco PendPac Inc. - RFP PS04036 Supply and Delivery of Automated Side Load Refuse Packer Units", Council authorize a contract with Steco PendPac Inc. for twenty-nine (29) - 2005 Sterling Condor tandem axle cab and chassis and twenty-nine (29) 24.5 Cubic Yard PendPac Automated bodies at an estimated cost of $6,273,767.20 plus the Provincial Sales Tax, the Goods and Services Tax (less any municipal rebate received) and the Provincial Environmental Levy.
B. THAT, the Director of Legal Services be authorized to execute and deliver on behalf of the City all legal documents required to implement Recommendation A of the Administrative Report dated August 26, 2004, entitled "Authority to Contract with Steco PendPac Inc. - RFP PS04036 Supply and Delivery of Automated Side Load Refuse Packer Units".
C. THAT all such legal documents be on terms and conditions satisfactory to the General Manager of Engineering Services, Manager of Materials Management and the Director of Legal Services.
D. THAT no legal rights or obligations will be created by Council's adoption of Recommendations A, B, and C of the Administrative Report dated August 26, 2004, entitled "Authority to Contract with Steco PendPac Inc. - RFP PS04036 Supply and Delivery of Automated Side Load Refuse Packer Units" unless and until such legal documents are executed and delivered by the Director of Legal Services.
E. THAT funding for the purchase described in Recommendation A of the Administrative Report dated August 26, 2004, entitled "Authority to Contract with Steco PendPac Inc. - RFP PS04036 Supply and Delivery of Automated Side Load Refuse Packer Units" be provided from the Truck and Equipment Plant Account.
CARRIED UNANIMOUSLY
MOVED by Councillor Woodsworth
THAT the Committee recommend to Council
THAT the specifications for the automated side load refuse units, as detailed in Recommendation A of the of the Administrative Report dated August 26, 2004, entitled "Authority to Contract with Steco PendPac Inc. - RFP PS04036 Supply and Delivery of Automated Side Load Refuse Packer Units", include air conditioning.
LOST
(Councillors Bass, Cadman, Green, Ladner, Louie, Louis, Roberts and Sullivan opposed)
The Committee adjourned at 11:24 a.m.
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CITY OF VANCOUVER REGULAR COUNCIL MEETING MINUTES
SEPTEMBER 30, 2004 |
A Regular Meeting of the Council of the City of Vancouver was held on Thursday, September 30, 2004, at 11:24 a.m., in Council Chamber, Third Floor, City Hall, following the Standing Committee on City Services and Budgets meeting, to consider the recommendations and actions of the Committee.
PRESENT: |
Deputy Mayor Fred Bass
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ABSENT: |
Mayor Larry Campbell (Leave of Absence)
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CITY MANAGER'S OFFICE: |
Judy Rogers, City Manager |
CITY CLERK'S OFFICE: |
Tina Hildebrandt, Meeting Coordinator |
* Denotes absence for a portion of the meeting.
COMMITTEE OF THE WHOLE
MOVED by Councillor Cadman
SECONDED by Councillor Roberts
THAT this Council resolve itself into Committee of the Whole, Deputy Mayor Bass in the Chair.
CARRIED UNANIMOUSLY
COMMITTEE REPORTS
Report of Standing Committee on City Services and Budgets
September 30, 2004
Council considered the report containing the recommendations and actions taken by the Standing Committee on City Services and Budgets. Its items of business included:
1. Funding Request: International Downtown Association Annual Conference
2. (a) Review of Graffiti Program - Service Delivery and Environmental Impacts
(b) Monitoring Chemicals Used In Graffiti Removal Contract
3. Garbage Container Licence Program - Fees and Policy Changes
4. Rate Structure for Automated Collection of Garbage and Yard Trimmings
5. Authority to Contract with Steco PendPac Inc. - RFP PS04036
Supply and Delivery of Automated Side Load Refuse Packer Units
MOVED by Councillor Roberts
THAT the recommendations and actions taken by the Standing Committee on City Services and Budgets at its meeting of September 30, 2004, as contained in Items 1 - 5, be approved.
CARRIED UNANIMOUSLY
RISE FROM COMMITTEE OF THE WHOLE
MOVED by Councillor Louie
THAT the Committee of the Whole rise and report.
CARRIED UNANIMOUSLY
ADOPT REPORT OF COMMITTEE OF THE WHOLE
MOVED by Councillor Roberts
SECONDED by Councillor Cadman
THAT the report of the Committee of the Whole be adopted.
CARRIED UNANIMOUSLY
MOTIONS
A. Administrative Motions
None
B. Motions on Notice
1. Point Grey Road (File 5762)
MOVED by Councillor Ladner
SECONDED by Councillor Bass
WHEREAS the Vancouver seawall ends at Kitsilano Beach and a further waterfront walkway picks up at Jericho Beach, with only a narrow sidewalk along Point Grey Road connecting these two beaches;
AND WHEREAS many cyclists, walkers, joggers and bladers crowd that sidewalk as they move between these two beaches, including recreational walkers, marathon runners in training, commuters to downtown and UBC and competitive cyclists, in spite of the official bike route along 3rd Ave.;
AND WHEREAS the narrow right of way along some sections of Point Grey Road causes cyclists to impede automobiles, or ride on the sidewalk, sometimes crowding walkers and runners into the street, creating a safety hazard;
AND WHEREAS the connection between these two beaches is a key missing link in Vancouver's extensive waterfront walkway and bikeway network and is showcased annually as part of the Vancouver International Marathon route and the Scotiabank Half Marathon route;
AND WHEREAS Point Grey Road is a secondary arterial through an exclusively residential area including several pocket parks and beach access paths, with a posted 30 km speed limit acknowledging longstanding safety concerns from residents who have to back out into traffic;
AND WHEREAS an alternative major arterial along 4th Ave. between Alma and McDonald Streets is available four blocks south and has unused capacity for automobiles;
AND WHEREAS Council policy is to give preference to pedestrians and cyclists over automobiles;
THEREFORE BE IT RESOLVED THAT City staff investigate dedicating one lane on Point Grey Road to two-way non-motorized travel between Alma St. and McDonald St., and report back to Council on a timetable, costs and financing options, with due consideration to:
· Safety for pedestrians, cyclists, runners, residents
· Local traffic mobility
· Consultation with residents and citizens who will be affected, including running and cycling organizations
· Protecting parking along Point Grey Road wherever feasible
· Ultimately creating a continuous greenway between the Burrard Bridge and Jericho Beach
Other possible solutions to achieve protection for non-motorized travel along this route
postponed
POSTPONEMENT MOVED by Councillor Louie
SECONDED by Councillor Bass
THAT Council postpone decision on Councillor Ladner's motion entitled "Point Grey Road" pending a status report from Engineering in December 2004 on the Cycling Program.
CARRIED UNANIMOUSLY
(Councillor Roberts absent for the vote.)
The Council adjourned at 12:04 p.m.
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