|
CITY OF VANCOUVER
ADMINISTRATIVE REPORT
|
|
|
Date:
|
March 9, 2004
|
|
|
Author:
|
Peter Vaisbord
|
|
|
Phone No.:
|
6304
|
|
|
RTS No.:
|
04019
|
|
|
CC File No.:
|
8300
|
|
|
Meeting Date:
|
March 23, 2004
|
TO:
|
Vancouver City Council
|
FROM:
|
Director of City Plans, in consultation with the Director of Finance
|
SUBJECT:
|
Approval of 2004-2005 Business Improvement Area (BIA) Budgets
|
RECOMMENDATION
THAT Council approve the BIA Business Promotion Schemes and Budgets for the 2004-2005 year listed below and instruct staff to bring forward the appropriate rating by-laws:
BIA
|
LEVY
|
|
Downtown
Robson
Kerrisdale
Mount Pleasant
Gastown
Davie Village
South Granville
Yaletown
Chinatown
Commercial Drive
Marpole
Strathcona Area
Collingwood
Hastings North
Kitsilano Fourth Avenue
Point Grey Village
Victoria Drive
|
$1,800,000
317,065
255,000
180,000
370,000
120,100
362,250
275,000
130,689
110,250
100,000
250,000
92,000
250,000
100,000
70,000
75,000
|
GENERAL MANAGER'S COMMENTS
The General Manager of Community Services RECOMMENDS approval of the foregoing.
COUNCIL POLICY
Each year, BIA Boards are required to obtain approval of their forthcoming year's promotion plan and budget from their members at a general meeting and from City Council.
PURPOSE
The purpose of this report is to request Council's approval of the 2004-2005 budgets for seventeen BIAs, and to instruct staff to prepare appropriate rating by-laws.
BACKGROUND
Funding for Business Improvement Areas is advanced by Council and recovered through property taxes. Each year Council approves BIA budgets and staff prepare rating by-laws for Council's enactment. After the rating by-laws are enacted, funds are released to the BIA societies in April and recovered through subsequent property taxes.
The 2004-05 budgets for seventeen BIAs are presented in this report.
DOWNTOWN VANCOUVER BIA BUSINESS PROMOTION SCHEME AND BUDGET 2004-05
The Downtown Vancouver Business Improvement Association (DVBIA) has submitted the following business promotion scheme and budget for Council's approval. They request a recoverable grant of $1,800,000 for 2004-05.
REVENUE
a. Levy Request $1,800,000
b. Interest 18,000
c. Contribution from Operating Fund $92,509
EXPENDITURES
a. Entertainment and Retail Development $ 75,958
b. Marketing and Communications 254,193
c. Maintenance & Security 1,005,203
d. Sponsorship, Research, Policy & Communications 189,605
e. Office Expenses, Meetings & Administrative Costs 385,550 TOTAL $1,910,509
Projected Operating Fund at Year End $600,000*
*(estimate prior to audit)
The business promotion scheme was approved by the majority of members present at the annual general meeting held on September 25, 2003. The DVBIA projects a reserve fund of $600,000, which represents approximately $100,000 carried over from the previous term, and the balance from the 2000/01, 2001/02, 2002/03 and 2003/04 fiscal years. The latter amount represents a combination of fewer billable hours in the Downtown Ambassador / Loss Prevention Program, a senior staff vacancy for seven months, and a planned accrual of funds to be applied to future budgets as part of a commitment to keep annual budget increases at or below 3%. Details of the budget are provided in Appendix A. This is the fifth year of the BIA's third renewal term (ten-year term).
ROBSON STREET BIA BUSINESS PROMOTION SCHEME AND BUDGET 2004-05
The Robson Street Business Association has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $317,065 for 2004-05.
REVENUE
a. Levy Request $317,065
b. Projected interest 5,000
c. GST rebate 7,180
EXPENDITURES
a. Marketing and Promotion $120,000
b. Safety & Security /Community Relations 48,300
c. Street Cleaning and Enhancement 60,027
d. Administrative, Wages and Benefits 94,462
e. Contingency 6,456
Projected Operating Fund at Year End $5,000
The business promotion scheme was approved by the majority of members present at the annual general meeting held on September 9, 2003. The RSBA expects to carry over a surplus of approximately $50,000 from fiscal 2003-04, which is earmarked for a pilot security patrol program to be implemented early in the 2004-05 fiscal year. The current reserve fund of approximately $5,000 will likely be unchanged at year end. Details of the budget are attached as Appendix B. This is the fourth year of their third five-year mandate.
KERRISDALE BIA BUSINESS PROMOTION SCHEME AND BUDGET FOR 2004-2005
The Kerrisdale Business Association has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $255,000 for 2004-05.
REVENUE
a. Levy Request $255,000
b. Parkade Management Fee 6,000
EXPENDITURES
a. Events, Advertising and Promotion $84,000
b. Street Beautification, Banners, and Area Maintenance 54,000
c. Security 70,000
d. Office & Administrative Costs; Newsletter 42,000
e. Planning and Development 5,000
Projected Operating Fund at Year End $115,000
The business promotion scheme was approved by the majority of members present at the annual general meeting held on September 11, 2003. The KBA projects a reserve fund of approximately $115,000, (half of which represents non-levy funds from the original merchants association through their fundraising efforts before becoming a BIA) which is earmarked for two new `railway'-style bus shelters, re-building the `welcome' signs, and electrification of the street trees along 41st Avenue for night lighting, and possible electrification of West Boulevard to 39th Avenue for Christmas lights. Details of the budget are provided in Appendix C. This is the fourth year of their third five-year mandate.
GASTOWN BIA BUSINESS PROMOTION SCHEME AND BUDGET FOR 2004-05
The Gastown Business Improvement Society has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $370,000 for 2004-05.
REVENUE
a. Levy Request $370,000
EXPENDITURES
a. Marketing and Special Events $105,000
b. Physical Plant (Banners, Baskets, Steam Clock, Lights) 50,000
c. Street Patrols & Security Programs 110,000
d. Communications, Fees and Operating Expenses 100,000
e. Contingency 5,000
Projected Operating Fund at Year End $20,000
The business promotion scheme was approved by the majority of members present at the annual general meeting held on September 24, 2003. The GBIS has a current reserve fund of approximately $25,000, which may be used for lane cleaning and special events in fiscal 2004-05, and expects a reserve fund of $20,000 at year end. GBIS policy is to maintain a minimum $20,000 reserve to implement additional projects and programs. Details of the budget are provided in Appendix D. This is the first year of their fourth five-year mandate.
MOUNT PLEASANT BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 2004-05
The Mount Pleasant Commercial Improvement Society has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $180,000 for 2004-05.
REVENUE
a. Levy Request $180,000
b. Interest, Grants, Sales 7,500
EXPENDITURES
a. Business / Tourism Dev., Gov't/Comm. Rel'ns $37,300
b. Street Enhancement, Design Guidelines 45,400
c. Safety and Security 14,000
d. Office Expenses and Administration 90,800
Projected Operating Fund at Year End $5,000
The business promotion scheme was approved by the majority of members present at the annual general meeting held on September 24, 2003. The MPCIS has a current surplus of $13,000 in a separate reserve fund, which is earmarked for banners (2005/06), business directory and office upgrade contingency. The BIA also carries an unrestricted account comprising non-levy income that is earmarked for façade grants for its members. That account has $10,000. Details of the budget are provided in Appendix E. This is the sixth year of their third renewal term (ten year term).
DAVIE VILLAGE BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 2004-2005
The Davie Village Business Association has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $120,100 for 2004-05.
REVENUE
a. Levy Request $120,100
EXPENDITURES
a. Advertising, Event Promotion & Marketing $15,000
b. Street Beautification and Maintenance 54,800
c. Safety & Security 3,000
d. Operating Expenses 47,300
Projected Operating Fund at Year End $7,000
The business promotion scheme was approved by the majority of members present at the annual general meeting held on September 25, 2003. The DVBA has a current reserve fund of approximately $42,000 which is earmarked for street tree lighting to be implemented in fiscal 2004-05, with a balance of up to $7,000 remaining at year end. Further details of the budget are provided in Appendix F. This is the first year of their second five-year mandate.
SOUTH GRANVILLE BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 2004-05
The South Granville Business Improvement Association has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $362,250 for 2004-05.
REVENUE
a. Levy Request $362,250
b. Interest 4,635
c. Funds Carried Forward 47,000
EXPENDITURES
a. Marketing, Promotion & Communication $179,480
b. Street Enhancement and Maintenance 75,800
c. Safety & Security 54,020
d. Administration, Fixed Assets and Unrecovered GST 67,920
e. Contingency 36,665
Projected Operating Fund at Year End $ NIL
The business promotion scheme was approved by the majority of members present at the annual general meeting held on September 4, 2003. Further details of the budget are provided in Appendix G. This is the first year of their second five-year mandate.
YALETOWN BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 2004-05
The Yaletown Business Improvement Association has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $275,000 for 2004-05.
REVENUE
a. Levy Request $275,000
b. Other Income $10,000
EXPENDITURES
a. Events, Promotion, and Public Relations $59,900
b. Safety and Security 61,200
c. Operations, Membership Dev., & Communications 108,700
d. Street Enhancement and Maintenance 45,200
e. Contingency 10,000
Projected Operating Fund at Year End $ NIL
The business promotion scheme was approved by the majority of members present at the annual general meeting held on September 30, 2003. Further details of the budget are provided in Appendix H. This is the first year of their second five-year mandate.
CHINATOWN BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 2004-05
The Vancouver Chinatown BIA Society has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $130,689 for 2004-05.
REVENUE
a. Levy Request $130,689
b. Membership Fees $500
c. Promotion & Events Sponsorships $30,000
EXPENDITURES
a. Special Events, Advertising and Promotion $60,000
b. Beautification, Street Lighting and Maintenance 22,000
c. Safety and Security 32,000
d. Administration and Operations 45,200
e. Contingency 1,989
Projected Operating Fund at Year End $ NIL
The business promotion scheme was approved by the majority of members present at a general meeting held on September 10, 2003. Further details of the budget are provided in Appendix I. This is the fifth and final year of their initial five-year mandate.
COMMERCIAL DRIVE BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 2004-05
The Commercial Drive Business Society has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $110,250 for 2004-05.
REVENUE
a. Levy Request $110,250
b. Transfer from Reserve 12,000
EXPENDITURES
a. Marketing and Special Events, Communications $23,450
b. Street Enhancement, Graffiti Removal 38,000
c. Administration and Office Expenses 60,800 TOTAL $ 122,250
Projected Operating Fund at Year End $ NIL
The business promotion scheme was approved by the majority of members present at a general meeting held on September 29, 2003. Further details of the budget are provided in Appendix J. This is the fifth and final year of their initial five-year mandate.
MARPOLE BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 2004-05
The Marpole Business Association has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $100,000 for 2004-05.
REVENUE
a. Levy Request $100,000
b. GST Rebate 1,500
c. Associate Membership 100
EXPENDITURES
a. Promotion, Communication & Community Rels. $15,700
b. Street Beautification & Maintenance; Xmas Lighting 51,000
c. Administration 33,850
d. Contingency 1,050
Projected Operating Fund at Year End 2003-04 $15,000
The business promotion scheme was approved by the majority of members present at a general meeting held on September 3, 2003. The MBA currently expects a 2003-04 budget surplus of approximately $15,000 which will likely be allocated to augmenting the MBA's gateway beautification efforts along Granville Street, and may include street banners, flower pots and landscaping. Further details of the budget are provided in Appendix K. This is the fifth and final year of their initial five-year mandate.
STRATHCONA AREA BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 2004-05
The Strathcona Area Merchants Society has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $250,000 for 2004-05.
REVENUE
a. Levy Request $250,000
b. Investment Income & GST Rebate $8,000
c. Grants & Donations $46,000
d. Surplus Carried Forward $100,000
EXPENDITURES
a. Marketing, Advertising, Banners & Communication $58,850
b. Street Enhancement / Cleanup / Graffiti Removal 86,500
c. Safe Neighbourhood - John Watch & Bike Patrol 135,000
d. Payroll & Administration /Operating Expenses 123,500
e. Contingency 150
Projected Operating Fund at Year End $ NIL
The business promotion scheme was approved by the majority of members present at a general meeting held on September 25, 2003. The SAMS is carrying forward a $100,000 surplus from the 2003-04 fiscal year, to be expended in the current fiscal year. SAMS also has a $10,000 reserve fund to cover possible shortfalls in anticipated non-levy revenues. Further details of the budget are provided in Appendix L. This is the fifth and final year of their initial five-year mandate.
COLLINGWOOD BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 2004-05
The Collingwood Business Improvement Association has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $92,000 for 2004-05.
REVENUE
a. Levy Request $92,000
EXPENDITURES
a. Marketing, Promotion, Special Events, Recruitment $10,500
b. Street Enhancement, Maintenance, Anti-Graffiti 42,500
c. Crime Prevention, Bike & Foot Safety Patrols 12,000
d. Administration, Communication, Membership 26,000
e. Contingency 1,000
Projected Operating Fund at Year End $15,000
The business promotion scheme was approved by the majority of members present at a general meeting held on September 18, 2003. The CBIA anticipates a surplus of approximately $15,000 in fiscal 2004-05 that will be carried over into fiscal 2005-06, and earmarked for street tree lighting. Further details of the budget are provided in Appendix M. This is the fourth year of their initial five-year mandate.
HASTINGS NORTH BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 2004-2005
The Hastings North Business Improvement Association has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $250,000 for 2004-05.
REVENUE
a. Levy Request $250,000
b. Surplus Carried Forward 25,000
EXPENDITURES
a. Marketing & Comm., incl. Events, Banners, Murals $48,500
b. Safety & Security, incl. Project Grants, CPC Support 48,500
c. Maintenance, Anti-Graffiti Program, Cleanup 52,800
d. Street /Parking Lot Enhancement, Sub-area Planning 47,500
e. Resource Centre - Staff, Rent, Admin /Office Expenses 77,700
Projected Operating Fund at Year End $ NIL
The business promotion scheme was approved by the majority of members present at a general meeting held on September 23, 2003. Further details of the budget are provided in Appendix N. This is the fourth year of their initial five-year mandate.
KITSILANO FOURTH AVENUE BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 2004-05
The KCC 4th Avenue Business Improvement Association has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $100,000 for 2004-05.
REVENUE
a. Levy Request $100,000
EXPENDITURES
a. Business Promotion, Advertising & Special Events $36,000
b. Street Amenities - Banners / Street Improvements 32,500
c. Staffing, Administration and Org. Development 28,500
d. Contingency 3,000
Projected Operating Fund at Year End $ NIL
The business promotion scheme was approved by the majority of members present at a general meeting held on September 24, 2003. The BIA has a current reserve fund of approximately $50,000, which is earmarked for street enhancements and improvements (pole painting, poster cylinders), pilot security patrol, and possible `clean team'. It is anticipated that the fund will be expended by the end of the 2004-05 fiscal year. Further details of the proposed budget are provided in Appendix O. This is the fourth year of their initial five-year mandate.
POINT GREY VILLAGE BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 2004-05
The Point Grey Village Business Association has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $70,000 for 2004-05.
REVENUE
a. Levy Request $70,000
EXPENDITURES
a. Business Promotion and Special Events $15,000
b. Amenities - Banners /Flowers /Holiday Lights /Clean-up 24,300
c. Staffing and Administration 21,700
d. Crime Prevention /Panhandling /Anti-graffiti Program 9,000
Projected Operating Fund at Year End $ NIL
The business promotion scheme was approved by the majority of members present at a general meeting held on March 3, 2004. Further details of the proposed budget are provided in Appendix P. This is the first year of their initial five-year mandate.
VICTORIA DRIVE BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 2004-05
The Victoria Drive Business Association has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $75,000 for 2004-05.
REVENUE
a. Levy Request $75,000
EXPENDITURES
a. Marketing & Promotion, Advertising and Attractions $18,000
b. Street Enhancement & Maintenance (Cleaning) 24,750
c. Staffing and Administration 9,700
d. Safety & Security - Community Policing & Patrol 22,500
e. Contingency 50
Projected Operating Fund at Year End $ NIL
At the time of writing, the business promotion scheme was yet to be approved by the majority of members present at a general meeting to be held on March 17, 2004. Staff will report the results of the meeting verbally to Council. Further details of the proposed budget are provided in Appendix Q. This is the first year of their initial five-year mandate.
CONCLUSION
All the BIAs have complied with the requirements set out in the City's BIA Grant Allocation By-law and the City's operational guidelines (see Appendices R and S). City staff have reviewed the audited financial statements of all the existing BIAs. The proposed Business Promotion Schemes are in keeping with the spirit of the BIA legislation. Staff recommend approval of the BIAs' 2004-2005 budgets.
LINK TO APPENDICES A TO S
* * * * *
