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REPORT TO COUNCIL STANDING COMMITTEE OF COUNCIL
DECEMBER 11, 2003 |
A Regular Meeting of the Standing Committee of Council on Planning and Environment was held on Thursday, December 11, 2003, at 2:00 p.m., in Committee Room No. 1, Third Floor, City Hall.
PRESENT: |
Councillor Anne Roberts, Chair
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ABSENT: |
Mayor Larry Campbell (Leave of Absence - Civic Business)
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CITY MANAGER'S OFFICE: |
Judy Rogers, City Manager |
CITY CLERK'S OFFICE: |
Diane Clairmont, Meeting Coordinator |
* Denotes absence for a portion of the meeting.
ADOPTION OF MINUTES
The Minutes of the Standing Committee on Planning and Environment meeting of November 20, 2003, were adopted.
VARY AGENDA
The Committee agreed to vary the order of the agenda to reverse the order of Items 4 and 9 in order to accommodate speakers. For ease of reference, the minutes are recorded in numerical order.
RECOMMENDATION
1. Grant to "Save Our Living Environment" (SOLE) (File 2251)
The Committee had before it an Administrative Report dated November 17, 2003, in which the General Manager of Engineering Services sought Council approval of a grant of $60,000 for SOLE to continue its program of supplementary cleaning of public spaces in the Downtown Eastside (DTES) for one year.
Bob Ross, Consultant, reviewed the report and responded to questions.
Ken Lyotier, Applicant, spoke in support of the recommendation and made the following comments:
· in 2003, another 23 blocks were added to the area now being cleaned;
· many people with physical and psychological barriers to obtaining employment are involved in this program, contributing to the community and rebuilding their lives;
· the City grant is matched through other donors;
· SOLE does its job, does not become involved in controversial issues, but maintains communication with various community groups;
· reviewed salary/training allowance levels and resources.
Tom Timm, Deputy City Engineer, spoke to the issue of current and proposed City hiring practices.
MOVED by Councillor Green
THAT the Committee recommend to Council
THAT Council approve a grant of $60,000 to `Save our Living Environment' (SOLE) for supplementary cleaning of sidewalks, lanes and public spaces in the Downtown Eastside in 2004, as outlined in the Administrative Report Grant to "Save Our Living Environment" dated November 17, 2003, with funding provided from the Solid Waste Capital Reserve.
CARRIED UNANIMOUSLY
2. 403 East Hastings Street - Patricia Hotel
Temporary Change in Hours of Operation in a Liquor Primary Establishment
(Hotel Lounge) (File 2612-1)
At 2:25 p.m. Councillor Green declared Conflict of Interest for personal reasons and perception of conflict of interest. Councillor Green left the meeting and returned at 2:50 p.m. following the vote on this item.
Council requested the City Manager distribute a memo to Council regarding defining Conflict of Interest guidelines.
The Committee had before it an Administrative Report dated November 18, 2003, in which the Chief License Inspector requested Council consider options relating to the application by 338186 BC Limited for a temporary change in hours of operation for the Liquor Primary liquor license at the Patricia Hotel at 403 East Hastings Street. The General Manager of Community Services submitted two options for Council consideration.
Guy Gusdal, License Coordinator, reviewed the report and responded to questions. He noted that the Chinese Mennonite Church does support the application and that the negative letter received by the City was submitted by an individual not authorized to speak for the Church. He also noted that if the application was approved, the Applicant would be among the first to gain extension of hours under the new provincial regulations and the first one outside of straight 14 hours.
Deryl and Wayne Nelsen, Applicants, spoke and their comments included:
· current application has resolved the City's primary areas of concern;
· Vancouver Police Department supports the application;
· there is no neighbourhood opposition;
· noise is not a concern for neighbours;
· patrons exiting the facility can be dealt with without a problem;
· owners are running clean, responsible business, hiring local people and want a level playing field.
MOVED by Councillor Stevenson
THAT the Committee recommend to Council
THAT Council, having considered the opinion of area residents and business operators of the community as determined by neighbourhood notification, potential noise, other community impacts, including potential migration of patrons from other establishments, and existing Council liquor policy as outlined in Administrative Report dated November 18, 2003 and titled 403 East Hastings Street - Patricia Hotel, Temporary Change in Hours of Operation in a Liquor Primary establishment (Hotel Lounge), endorses the application by 338186 BC Limited for a temporary change in hours of operation from 9:00 a.m. to 11:00 p.m. Monday to Saturday and 11:00 a.m. to 11:00 p.m. Sunday to 9:00 a.m. to 12:00 Midnight everyday for the Liquor Primary liquor license (Hotel Lounge) at the Patricia Hotel, 403 East Hastings Street.
LOST
(Councillors Bass, Cadman, Louie, Louis and Roberts opposed)
(Councillor Green not present for the vote)
MOVED by Councillor Louis
THAT the Committee recommend to Council
THAT Council, having considered the opinion of area residents and business operators of the community as determined by neighbourhood notification and existing Council liquor policy for the Downtown Eastside District, does not endorse the application by 338186 BC Limited for a temporary change in hours of operation from 9:00 a.m. to 11:00 p.m. Monday to Saturday and 11:00 a.m. to 11:00 p.m. Sunday to 9:00 a.m. to 12:00 midnight everyday for the Liquor Primary liquor license (Hotel Lounge) at the Patricia Hotel, 403 East Hastings Street.
CARRIED
(Councillors Stevenson, Sullivan and Woodsworth opposed)
(Councillor Green not present for the vote)
3. Review of Advisory Bodies (File 3133)
The Committee had before it a Report to Council dated November 5, 2003, in which the Advisory Body Task Force sought Council approval for recommendations based on the January 2003 commitment to review topic and area-based advisory bodies, in order to assess the effectiveness of this form of civic engagement. Noting that City Manager's comment in the report should have stated support for Recommendations A to R, the City Manager supported the recommendations.
Councillor Woodsworth, Chair, Advisory Body Task Force, introduced the report and noted that a letter from the Family Court Youth Justice Committee, dated December 8, 2003, was distributed to Council. Nancy Largent, Public Involvement Coordinator, and Syd Baxter, City Clerk, reviewed the report and responded to questions relating to the process in developing the report, various sections including criteria for committees, guidelines for creating task forces, and the proposed appointment process. It was noted that the City Clerk's Office will be absorbing some costs relating to training and orientation.
Council extended kudos to the Advisory Body Task Force for their efforts on this project. It was also suggested the City website could be used more productively to enhance public involvement and communication.
MOVED by Councillor Woodsworth
THAT the Committee recommend to Council
Recommendations for All Advisory Bodies
A. THAT Staff follow up on the commitment to improvements for all City Advisory Bodies:
· City Clerk to offer a training program for advisory body Chairs and Vice-chairs on how to run meetings and deal with conflict;
· City Clerk's Office, in consultation with Advisory Body Chairs and Staff Liaisons, to develop and deliver new member orientation and training;
· Public Involvement Coordinator to provide an introduction for all new committee members on the City's principles and guidelines for public involvement;
· Public Involvement Coordinator to provide staff with information on advisory body work plans and roles as part of the City's Corporate Public Involvement Program;
· Civic staff to be given training in ways to make effective use of volunteer committees, e.g. appropriate orientation materials, timing of document distribution.
B. THAT In order to improve the effectiveness of Committee membership, Council select members with appropriate expertise and experience and adopt the selection criteria set out in Appendix A of the Advisory Body Task Force report, except where otherwise provided in legislation establishing an advisory body.
C. THAT Council develop an appointment process based on the selection criteria referenced in Appendix A and appoint a nominating Sub-Committee of Councillors to screen applications using those criteria, and that the City Clerk be instructed to work out the details of the selection process for Council's consideration, taking into account the possible roles of Committee Chairs and Liaison Staff,
D. THAT the Advisory Bodies, in consultation with staff, develop outreach programs to better engage the community in the nomination process, and to encourage more diverse representation.
E. THAT The City Clerk's Office invite all prospective candidates for appointment to information sessions to help them become aware of the commitments and responsibilities of being on an Advisory Body of Council.
Recommendations for Bodies Dealing with Access and Integration Issues:
F. THAT The Special Advisory Committees on Cultural Communities, Disability Issues and Seniors be re-established and re-named as follows:
_ Advisory Committee on Diversity Issues (formerly Cultural Communities);
_ Advisory Committee on Disability Issues; and
_ Advisory Committee on Seniors' Issues.
G. THAT The revised mandates of the Advisory Committees on Disability Issues, Diversity Issues and Seniors' Issues, set out in Appendix A, be approved in order to improve the Committees' focus, to clarify their roles, and to better integrate their work plans with City programs.
H. THAT The Advisory Committees on Disability Issues, Diversity issues and Seniors' Issues create annual work plans integrated with City initiatives after meeting with Council liaisons and department Liaison Staff to identify opportunities for involvement, and submit annual reports to Council to summarize their accomplishments.
I. THAT The Advisory Committees on Disability Issues, Diversity Issues and Seniors' Issues act as a conduit for improved information sharing and communication between the committees, Council, staff and their "communities", using methods such as:
_ Creating work plans and integrating them with staff work programs;
_ Holding quarterly meetings in community centres or similar venues;
_ Holding the annual event referenced in Recommendation K; and
_ Using methods such as posting advisory body minutes on the City Website and creating list-servers.
J. THAT The Advisory Committees on Disability Issues, Diversity Issues and Seniors' Issues promote awareness of access and integration issues for persons with disabilities, members of diverse communities, and seniors, inside and outside of City Hall. For this purpose, Committee Chairs and Staff Liaisons of all three committees should meet bi-annually (at a minimum) to share information and coordinate initiatives such as the annual event and quarterly meetings in the community referenced in the following Recommendation K.
K. THAT In order to provide adequate resources for outreach and information sharing, Council approve an annual budget of $12,000, managed by the City Clerk and Staff Liaisons, for the Advisory Committees on Diversity Issues, Disability Issues and Seniors' Issues for the planning and implementation of an annual event incorporating outreach activities and information sharing, holding quarterly meetings in the community, and promoting awareness of community access and integration issues. Source of funds is to be the 2004 Operating Budget, without offsets. The City Clerk will report back to Council if the level of funding proves insufficient, or difficulties in disbursement arise.
L. THAT In order to improve awareness and involvement of typically under-represented groups in City programs, the Advisory Committee on Diversity Issues, Disability Issues and Senior's Issues be mandated in their Terms of Reference to view City programs and policies through a variety of lenses, including gender, racial origins, income levels, sexual orientation, age and levels of ability.
Bicycle Advisory Committee
M. THAT Council approve minor changes to the mandate of the Bicycle Advisory Committee set out in Appendix B, in order to standardize its format and simplify the appointment process.
Planning and Heritage-related bodies
N. THAT the following planning and heritage-related bodies hould be reviewed within the context of various participatory initiatives soon to be addressed by Council, including the Vancouver Electoral Reform Commission and related issues around neighbourhood involvement:
· Chinatown Historic Area Planning Committee;
_ Gastown Historic Area Planning Committee;
_ First Shaughnessy Advisory Design Panel;
_ Public Art Committee;
_ Vancouver City Planning Commission;
_ Vancouver Heritage Commission.
Guidelines for Creating new Task Forces and Committees
O. THAT Council adopt the following guidelines for creating committees and task forces, and the Task Force report back with any necessary refinements when the Advisory Body Review is complete:
Task Forces
· Task Forces are most useful to provide timely, focused input to Council on emerging issues or new policy questions (e.g. Cool Vancouver);
· Task Forces are generally time-limited;
· Task Forces are most effective when recommendations fall within the City's jurisdiction and have a reasonable number of recommendations that are prioritized, and have some sense of costs; and
· There should be reports back on task force results and effectiveness.
Committees
· It is best to determine the need for an ongoing Committee through a preliminary review by a task force or other audit process, as there may be several options for involvement;
· Committees can be a useful source of advice for ongoing issues, particularly when tied to staff work programs, and can be used for sharing information and raising awareness around issues;
· Committees require appropriate levels of resourcing to be effective, and the creation of any new public involvement initiative, including Committees, results in choices around the allocation of City resources.
Acknowledgement
P. THAT Council dissolve the membership of the following Advisory Bodies effective with the appointment of new members for 2004/2005:
· Special Advisory Committee on Cultural Communities;
· Special Advisory Committee on Disability Issues;
· Special Advisory Committee on Seniors;
· Bicycle Advisory Committee.
Q. THAT the terms of members of the following advisory bodies which serve for 2-year terms, who were appointed for the 2002-2003 term prior to the commencement of the Review, be extended until December 2004 if they wish to serve, and that the remaining positions be advertised in the usual manner:
· Chinatown Historic Area Planning Committee;
· Gastown Historic Area Planning Committee;
· First Shaughnessy Advisory Design Panel;
· Fire and Rescue Services Citizens' Advisory Committee;
· Public Art Committee;
· Vancouver Heritage Commission.
R. THAT Council thank the advisory bodies for their service during the course of the Advisory Body Review.
CARRIED UNANIMOUSLY
(Councillors Stevenson and Sullivan not present for the vote)
MOVED by Councillor Woodsworth
THAT the Committee recommend to Council
THAT the letter from the Family Court Youth Justice Committee dated December 8, 2003, be referred to the City Manager for comment.
CARRIED UNANIMOUSLY
(Councillors Stevenson and Sullivan not present for the vote)
4. Approval of Council Initiative - Gastown BIA Renewal (File 8311)
The Committee had before it an Administrative Report dated November 25, 2003, in which the Director of City Plans sought Council approval to re-confirm the Gastown Business Improvement Society as BIA sponsor, approve a council initiative to renew the BIA, forward the renewal application to the Court of Revision and approve the proposed 5-year funding ceiling. The General Manager of Community Services supported the recommendations.
Peter Vaisbord, BIA Coordinator, reviewed the report and responded to questions noting that there was 100% approval rating from property owners and 97% approval from business owners.
Leanore Sali, Executive Director, Gastown BIA spoke and her comments included:
· Gastown BIA works on projects, but does not necessarily publicize what they do;
· Gastown BIA started United We Can lane-cleaning program with Ken Lyotier and were involved for 1½ years;
· when SOLE could not obtain a government grant, they approached Gastown BIA who applied for the grant and managed payroll on their behalf;
· Gastown BIA has developed or assisted in many community programs, including Neighbours First; United We Can; SafeRide, Flower Basket;
· Gastown BIA is small with one employee; Board consists of small business owners who have to close down their businesses to attend meetings;
· acknowledged there is room for improvement, but working at it;
· welcomed opportunity to open dialogue and work more closely with Council and community organizations;
· Gastown BIA is working on developing a better image and increasing promotion in the community.
Ms. Sali responded to questions relating to:
· situations where Gastown BIA could not support or respond to specific community-based initiatives;
· issues and concerns relating to communication flow between the BIA and the community;
· complaints against the BIA; emphasized that complaints have to be reported to the BIA who will then deal with them;
· security issues.
Councillor Green expressed concern relating to Gastown BIA's relationships within the community and noted that while his concerns have been alleviated, questions will arise during the 2004 budget process.
MOVED by Councillor Green
THAT the Committee recommend to Council
A. THAT Council re-confirm the Gastown Business Improvement Society as sponsor for the Gastown BIA.
B. THAT Council approve the commencement of a Council Initiative to re-establish (renew) the Gastown BIA, for a fourth five-year term commencing April 1, 2004; AND THAT Council forward the application of the Gastown Business Improvement Society to a hearing of the Court of Revision.
C. THAT the City notify property owners and tenants within the area (outlined in Appendix A of Administrative Report Approval of Council Initiative -Gastown BIA Renewal dated November 25, 2003) of the proposed BIA renewal and levy.
D. THAT Council approve a 5 year (2004 -2009) funding-ceiling of $1,850,000 for the Gastown BIA, subject to Council approval of the renewal at the Court of Revision.
CARRIED UNANIMOUSLY
(Councillor Stevenson not present for the vote)
5. Approval of Council Initiative - Davie Village BIA Renewal (File 8301)
The Committee had before it an Administrative Report dated November 25, 2003, in which the Director of City Plans sought Council approval to re-confirm the Davie Village Business Association as BIA sponsor, approve a council initiative to renew the BIA, forward the renewal application to the Court of Revision and approve the proposed 5-year funding ceiling. The General Manager of Community Services supported the recommendations.
MOVED by Councillor Louis
THAT the Committee recommend to Council
A. THAT Council re-confirm the Davie Village Business Association* as sponsor for the Davie Village BIA.
B. THAT Council approve the commencement of a Council Initiative to re-establish (renew) the Davie Village BIA, for a second five-year term commencing April 1, 2004; AND THAT Council forward the application of the Davie Village Business Association to a hearing of the Court of Revision.
C. THAT the City notify property owners and tenants within the area (outlined in Appendix A of Administrative Report Approval of Council Initiative - Davie Village BIA Renewal dated November 25, 2003) of the proposed BIA renewal and levy.
D. THAT Council approve a 5 year (2004 -2009) funding-ceiling of $800,000 for the Davie Village BIA, subject to Council approval of the renewal at a Court of Revision.
*change of society name to `Davie Village Business Improvement Association' pending.
CARRIED UNANIMOUSLY
(Councillor Stevenson not present for the vote)
6. Approval of Council Initiative - Yaletown BIA Renewal (File 8306)
The Committee had before it an Administrative Report dated November 25, 2003, in which the Director of City Plans sought Council approval to re-confirm the Yaletown Business Improvement Association as BIA sponsor, approve a council initiative to renew the BIA, forward the renewal application to the Court of Revision and approve the proposed 5-year funding ceiling. The General Manager of Community Services supported the recommendations.
MOVED by Councillor Louis
THAT the Committee recommend to Council
A. THAT Council re-confirm the Yaletown Business Improvement Association as sponsor for the Yaletown BIA.
B. THAT Council approve the commencement of a Council Initiative to re-establish (renew) the Yaletown BIA, for a second five-year term commencing April 1, 2004; AND THAT Council forward the application of the Yaletown Business Improvement Association to a hearing of the Court of Revision.
C. THAT the City notify property owners and tenants within the area (outlined in Appendix A of Administrative Report Approval of Council Initiative - Yaletown BIA Renewal dated November 25, 2003) of the proposed BIA renewal and levy.
D. THAT Council approve a 5 year (2004 -2009) funding-ceiling of $1,489,489 for the Yaletown BIA, subject to Council approval of the renewal at the Court of Revision.
CARRIED UNANIMOUSLY
(Councillor Stevenson not present for the vote)
7. Approval of Council Initiative - South Granville BIA Renewal (File 8303)
The Committee had before it an Administrative Report dated November 25, 2003, in which the Director of City Plans sought Council approval to re-confirm the South Granville Business Improvement Association as BIA sponsor, approve a council initiative to renew the BIA, forward the renewal application to the Court of Revision and approve the proposed 5-year funding ceiling. The General Manager of Community Services supported the recommendations.
MOVED by Councillor Louis
THAT the Committee recommend to Council
A. THAT Council re-confirm the South Granville Business Improvement Association as sponsor for the South Granville BIA.
B. THAT Council approve the commencement of a Council Initiative to re-establish (renew) the South Granville BIA, for a second five-year term commencing April 1, 2004; AND THAT Council forward the application of the South Granville Business Improvement Association to a hearing of the Court of Revision.
C. THAT the City notify property owners and tenants within the area (outlined in Appendix A of Administrative Report Approval of Council Initiative k- Yaletown BIA Renewal dated November 25, 2003) of the proposed BIA renewal and levy.
D. THAT Council approve a 5 year (2004 -2009) funding-ceiling of $2,200,000 for the South Granville BIA, subject to Council approval of the renewal at the Court of Revision.
CARRIED UNANIMOUSLY
(Councillor Stevenson not present for the vote)
8. Approval of Council Initiative - Proposed Victoria Drive BIA (File 8300)
The Committee had before it an Administrative Report dated November 25, 2003, in which the Director of City Plans sought Council approval to approve the Victoria Drive Business Association as sponsor of the Victoria Drive BIA (VDBIA), and to commence a Council Initiative for the proposed VDBIA, and to forward the BIA application to the Court of Revision. The General Manager of Community Services supported the recommendations.
MOVED by Councillor Louis
THAT the Committee recommend to Council
A. THAT Council approve the Victoria Drive Business Association as sponsor for the proposed Victoria Drive BIA.
B. THAT Council approve the commencement of a Council Initiative to establish the proposed Victoria Drive BIA, AND THAT Council forward the application of the Victoria Drive Business Association to a hearing of the Court of Revision.
C. THAT the City notify the property owners and tenants in the area (outlined in Appendix A of Administrative Report Approval of Council Initiative - Proposed Victoria Drive BIA dated November 25, 29003) of the proposed BIA and BIA levy.
D. THAT Council approve a 5 year (2004 -2009) funding-ceiling of $625,000 for the proposed Victoria Drive BIA, subject to Council approval of the BIA at the Court of Revision.
CARRIED UNANIMOUSLY
(Councillor Stevenson not present for the vote)
9. Approval of Council Initiative - Proposed Point Grey Village BIA (File 8300)
The Committee had before it an Administrative Report dated November 25, 2003, in which the Director of City Plans sought Council approval to approve the Point Grey Village Business Association as sponsor of the Point Grey Village Business Improvement Association (PGVBIA), and to commence a Council Initiative for the proposed PGVBIA, and to forward the BIA application to the Court of Revision. The General Manager of Community Services supported the recommendations.
MOVED by Councillor Louis
THAT the Committee recommend to Council
A. THAT Council approve the Point Grey Village Business Association as sponsor for the proposed Point Grey Village BIA.
B. THAT Council approve the commencement of a Council Initiative to establish the proposed Point Grey Village BIA, AND THAT Council forward the application of the Point Grey Village Business Association to a hearing of the Court of Revision.
C. THAT the City notify the property owners and tenants in the area (outlined in Appendix A) of the proposed BIA and BIA levy.
D. THAT Council approve a 5 year (2004 -2009) funding-ceiling of $450,000 for the proposed Point Grey Village BIA, subject to Council approval of the BIA at the Court of Revision.
CARRIED UNANIMOUSLY
The Committee adjourned at 3:45 p.m.
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CITY OF VANCOUVER REGULAR COUNCIL MEETING MINUTES
DECEMBER 11, 2003 |
A Regular Meeting of the Council of the City of Vancouver was held on Thursday, December 11, 2003, at 3:45 p.m., in Committee Room No. 1, Third Floor, City Hall, following the Standing Committee on Planning and Environment meeting, to consider the recommendations of the Committee.
PRESENT: |
Deputy Mayor David Cadman
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ABSENT: |
Mayor Larry Campbell (Leave of Absence)
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CITY MANAGER'S OFFICE: |
Judy Rogers, City Manager |
CITY CLERK'S OFFICE: |
Diane Clairmont, Meeting Coordinator |
* denotes absence for a portion of the meeting
COMMITTEE OF THE WHOLE
MOVED by Councillor Roberts
SECONDED by Councillor Green
THAT this Council resolve itself into Committee of the Whole, Deputy Mayor Cadman in the Chair.
CARRIED UNANIMOUSLY
COMMITTEE REPORTS
Report of Standing Committee on Planning and Environment
December 11, 2003
Council considered the report containing the recommendations and actions taken by the Standing Committee on Planning and Environment. Its items of business included:
1. Grant to "Save Our Living Environment"
2 403 East Hastings Street - Patricia Hotel
Temporary Change in Hours of Operation in a Liquor Primary Establishment
(Hotel Lounge)
3. Review of Advisory Bodies
4. Approval of Council Initiative - Gastown BIA Renewal
5. Approval of Council Initiative - Davie Village BIA Renewal
6. Approval of Council Initiative - Yaletown BIA Renewal
7. Approval of Council Initiative - South Granville BIA Renewal
8. Approval of Council Initiative - Proposed Victoria Drive BIA
9. Approval of Council Initiative - Proposed Point Grey Village BIA
MOVED by Councillor Roberts
THAT the recommendations and actions taken by the Standing Committee on Planning and Environment at its meeting of December 11, 2003, as contained in Items 1 be approved.
CARRIED UNANIMOUSLY AND
BY THE REQUIRED MAJORITY
MOVED by Councillor Roberts
THAT the recommendations and actions taken by the Standing Committee on Planning and Environment at its meeting of December 11, 2003, as contained in Items 2 to 9 be approved.
CARRIED UNANIMOUSLY
RISE FROM COMMITTEE OF THE WHOLE
MOVED by Councillor Roberts
THAT the Committee of the Whole rise and report.
CARRIED UNANIMOUSLY
ADOPT REPORT OF COMMITTEE OF THE WHOLE
MOVED by Councillor Roberts
SECONDED by Councillor Green
THAT the report of the Committee of the Whole be adopted.
CARRIED UNANIMOUSLY
MOTIONS
B. Motions on Notice
1. Committee Memberships (File 1259)
At the Regular Council meeting held Tuesday, December 9, 2003, the following Motion was submitted. Councillor Green called Notice under Section 5.4 (c) of the Procedure By-law.
MOVED by Councillor Sullivan
SECONDED by
WHEREAS the membership of internal and external City committees are recommended by the Mayor but decided on by the Council;
WHEREAS this system of appointment results in an effective balance between the Mayor and Council;
WHEREAS there are additional appointments that could benefit from this model;
THEREFORE BE IT RESOLVED THAT the Mayor be requested to submit his recommendations to the Council for its ratification for any external committee having a significant impact on the City.
not put for lack of seconder
2. Federal Government Caucus Meeting - Invitation (File 1257)
At the Regular Council meeting held Tuesday, December 9, 2003, the following Motion was submitted. Councillor Green called Notice under Section 5.4 (c) of the Procedure By-law.
MOVED by Councillor Sullivan
SECONDED by Councillor Louis
WHEREAS Vancouver is the third largest metropolitan region in Canada and the largest city west of Toronto;
AND WHEREAS Vancouver is the gateway to the Asia Pacific;
AND WHEREAS Canada's newest Prime Minister has indicated that he would like to give Western Canada a greater voice in Ottawa;
AND WHEREAS it is important for the federal cabinet and caucus to better understand the diversity and uniqueness of our west coast;
AND WHEREAS Canada's cities are looking to strike a new deal with the Federal Government to help develop the necessary infrastructure to make our economy prosper into the next century;
AND WHEREAS Vancouver has some of Canada's best facilities to host the Federal Government caucus;
AND WHEREAS Translink is preparing to undertake a new 10 year transportation plan that will require the partnership of the federal government;
AND WHEREAS Vancouver has an interest to build better relations with our provincial and federal governments;
THEREFORE BE IT RESOLVED THAT the Mayor, on behalf of City Council write a letter of invitation to Canada's newest Prime Minister to request that the new cabinet and government caucus hold a caucus meeting in Vancouver prior to the next federal election.
amended
AMENDMENT MOVED by Councillor Sullivan
SECONDED by Councillor Louis
THAT all references to "government caucus" be deleted from the motion.
CARRIED UNANIMOUSLY
MOTION AS AMENDED
WHEREAS Vancouver is the third largest metropolitan region in Canada and the largest city west of Toronto;
AND WHEREAS Vancouver is the gateway to the Asia Pacific;
AND WHEREAS Canada's newest Prime Minister has indicated that he would like to give Western Canada a greater voice in Ottawa;
AND WHEREAS it is important for the federal cabinet to better understand the diversity and uniqueness of our west coast;
AND WHEREAS Canada's cities are looking to strike a new deal with the Federal Government to help develop the necessary infrastructure to make our economy prosper into the next century;
AND WHEREAS Vancouver has some of Canada's best facilities to host the Federal Government;
AND WHEREAS Translink is preparing to undertake a new 10 year transportation plan that will require the partnership of the federal government;
AND WHEREAS Vancouver has an interest to build better relations with our provincial and federal governments;
THAT the Mayor, on behalf of City Council write a letter of invitation to Canada's newest Prime Minister to request that the new cabinet hold a meeting in Vancouver prior to the next federal election.
postponed
MOVED by Councillor Bass
THAT the decision on the motion to invite Canada's new Prime Minister and cabinet to hold a meeting in Vancouver prior to the next election be postponed until Mayor Campbell's return.
CARRIED
(Councillor Louis and Sullivan opposed)
(Councillors Roberts and Woodsworth not present for the vote)
Councillor Green requested staff report back on the motion recently passed unanimously by the Federation of Canadian Municipalities' Board to have Vancouver host a meeting of the Prime Minister, cabinet ministers, appropriate provincial and territorial ministers, and other organizations that deal with housing, homelessness and other civic issues.
NEW BUSINESS
1. Leave of Absence - Councillor Stevenson (File 1254)
MOVED by Councillor Louie
SECONDED by Councillor Green
THAT Councillor Stevenson be granted Leave of Absence for February 10, 2004.
CARRIED UNANIMOUSLY
(Councillors Roberts and Woodsworth not present for the vote)
The Council adjourned at 4:00 p.m.
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