CITY OF VANCOUVER ADMINISTRATIVE REPORT |
Award of Tender PS03028 - Supply and Delivery of Ductile Iron Cement Lined Waterworks Fittings |
A. THAT subject to the conditions set out in Recommendations B, C, and D, Council authorize the General Manager of Engineering Services and the Manager of Materials Management to award to the low bid meeting specifications from Mueller Flow Control for the Supply and Delivery of Ductile Iron Cement Lined Waterworks Fittings for a three (3) year period from the date of purchase order, with the option to extend for two (2) additional twelve (12) month periods at an estimated cost of $915,124.26, plus Provincial Sales tax and the Goods and Services Tax (less any municipal rebate received) and the Provincial Environmental Levy, subject to a contract satisfactory to the Director of Legal Services.
B. THAT the Director of Legal Services be authorized to execute and deliver on behalf of the City all legal documents required to implement Recommendation A.
C. THAT all such legal documents be on terms and conditions satisfactory to the General Manager of Engineering Services, Manager of Materials Management and the Director of Legal Services.
D. THAT no legal rights or obligations will be created by Council's adoption of Recommendation A, B and C above unless and until such legal documents are executed and delivered by the Director of Legal Services.
E. THAT funding for the purchase described in Recommendation A be provided from various Engineering Services Operating and Capital Budgets.
The City Manager RECOMMENDS approval of A, B, C, D and E.
Contracts with a value over $300,000 are referred to Council.
The policy of Council is to award contracts for the purchase of equipment, supplies, and services that will give the highest value based on quality, service and price.
Tenders for the above were opened on October 15, 2003 and referred to the General Manager of Engineering Services and the Manager of Materials Management for report.
This tender called for prices for the supply and delivery of ductile iron cement mortar lined waterworks fittings as, if and when required for a three (3) year period from date of purchase order with the provision of two (2) twelve (12) month extensions subject to mutual agreement between the City and the Contractor. This tender was advertised on the internet. Five bids were received with annual pricing ranging from $305,041.42 to $325,024.59:
Bid 1 from Mueller Flow Control meets specifications and delivery requirements, and is recommended. The PST, and the 7% GST (less any municipal rebate received) are in addition to the pricing shown in this report.
The total estimated value of this contract is $915,124.26 for a three (3) year period. The final amount paid to the contractor will vary from the bid price because the estimated quantities of materials for unit price items may be different than the actual quantities of materials. Funds will be taken from various Engineering Capital and Operating Programs, in quantities as necessary to meet the respective program needs.
Accordingly, we recommend the acceptance of the low bid meeting specifications and offering best value to Mueller Flow Control for a three (3) year period at an estimated cost of $915,124.26.