Vancouver City Council |
ADMINISTRATIVE REPORT
Date: September 2, 2003
Author/Local:J.Kuznik/323-7882
RTS No. 03602
CC File No. 1805
Meeting Date: September 16, 2003
TO:
Vancouver City Council
FROM:
General Manager, Engineering Services
Manager, Materials ManagementSUBJECT:
Award of Tender PS03023 - Supply of (9) Nine Single Axle Cab and Chassis
RECOMMENDATION
A. THAT, subject to the conditions set out in Recommendations B, C, and D, Council authorize the General Manager of Engineering Services and the Manager, Materials Management to award to the low bid meeting specifications from Freightliner of Vancouver Ltd. for nine (9) - 2004 Freightliner model FL-80 Conventional Cab, single axle dual rear wheel truck chassis at a total cost of $622,548.00, plus the Provincial Sales tax, the Goods and Services Tax (less any municipal rebate received) and the Provincial Environmental Levy, subject to a contract satisfactory to the Director of Legal Services.
B. THAT, the Director of Legal Services be authorized to execute and deliver on behalf of the City a contract document required to implement Recommendation A.
C. THAT all such legal documents be on terms and conditions satisfactory to the General Manager of Engineering Services, Manager of Materials Management and the Director of Legal Services.
D. THAT no legal rights or obligations will be created by Council's adoption of Recommendation A, B and C above unless and until such legal documents are executed and delivered by the Director of Legal Services.
E. THAT funding for the purchase described in Recommendation A be provided from the Truck and Equipment Plant Account.
POLICY
The policy of Council is to award contracts for the purchase of equipment, supplies, and services that will give the highest value based on quality, service and price.
Contracts with a value over $300,000 are referred to Council.
DISCUSSION
Tenders for the above were opened on July 9, 2003 and referred to the General Manager of Engineering Services and the Manager of Materials Management for report.
The PST, the 7% GST (less any municipal rebate received) and any Provincial Environmental Levy are in addition to the pricing shown in this report.
This tender called for prices for nine (9) Conventional Cab and Chassis, single axle with dual rear wheel trucks. These trucks are required to replace existing units used by Streets, Sewers and Waterworks Branches. This tender was advertised on the internet.
Three bids were received with unit pricing including options ranging from $69,172.00 to $72,700.00.
· Bid 1 from Freightliner of Vancouver meets specifications, is acceptable and recommended.
FINANCIAL IMPLICATIONS
The nine existing units are scheduled for replacement in the 2003/2004 Equipment Replacement Program with delivery in early 2004. Funds for the purchase of these units are provided from the Truck and Equipment Plant Account.
SUMMARY
Accordingly, we recommend acceptance of the low bid meeting specifications and providing best value from Freightliner of Vancouver for nine (9) 2004 Freightliner model FL-80 Conventional Cab single axle dual rear wheel trucks at a total cost of $622,548.00 ($66,133 each plus $1439 each for air suspension, plus $480 each for extended engine warranty and $1,120 each for extended transmission warranty, for a total unit price of $69,172.00).
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