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REPORT TO COUNCIL STANDING COMMITTEE OF COUNCIL
JULY 31, 2003 |
A Regular Meeting of the Standing Committee of Council on City Services and Budgets was held on Thursday, July 31, 2003, at 9:30 a.m., in Committee Room No. 1, Third Floor, City Hall.
PRESENT: |
Councillor Tim Louis, Chair |
ABSENT: |
Councillor Peter Ladner (Leave of Absence) |
CITY CLERK'S OFFICE: |
Tina Hildebrandt, Meeting Coordinator |
* Denotes absence for a portion of the meeting.
ADOPTION OF MINUTES
The Minutes of the Standing Committee of Council on City Services and Budgets meeting of July 10, 2003, were adopted.
RECOMMENDATION
1. 2003 Capital Grant Allocations (File 2005)
The Committee had before it an Administrative Report dated July 14, 2003, in which the Directors of Social Planning and Office of Cultural Affairs sought Council's approval of recommended allocations for the 2003 Capital Grants. The General Manager of Community Services recommended approval.
Rick Gates, Social Planner, and Sue Harvey, Senior Social and Cultural Planner, responded to questions relating to the grant requests outlined in the report and whether a grant could be approved to an organization more than once a year.
MOVED by Councillor Woodsworth
THAT the Committee recommend to Council
THAT Council approve the following Capital Grants, totalling $37,300, including conditions on the Grants as noted in Appendix A of the Administrative Report dated July 14, 2003, entitled "2003 Capital Grant Allocations":
Organization |
Recommended Grant |
Kiwassa - Harbourview Daycare |
$17,300 |
Taiwanese Canadian Cultural Society |
$20,000 |
Source of funding is the 2003 Capital Budget.
CARRIED UNANIMOUSLY
(Councillor Stevenson absent for the vote)
2. Extension - Contract No. 2002-09 Rubble Hauling and Crushing - 900 East Kent Avenue Works Yard (File 1805)
The Committee had before it an Administrative Report dated July 15, 2003, in which the General Manager of Engineering Services sought Council's approval to extend, for one year, Contract No. 2002-09 for the hauling of excavation material from the 900 E. Kent Avenue Works Yard to fill sites, and for the crushing and transport of asphalt and concrete slab rubble to the Vancouver Landfill in Delta.
Jody Andrews, Assistant City Engineer, Departmental Services, was present to respond to questions.
MOVED by Councillor Cadman
THAT the Committee recommend to Council
A. THAT, subject to Recommendations B and C in the Administrative Report dated July 15, 2003, entitled "Extension - Contract No. 2002-09 Rubble Hauling and Crushing - 900 East Kent Avenue Works Yard", Council authorize a one-year extension of Contract No. 2002-09 for Rubble Hauling and Crushing - 900 East Kent Avenue Works Yard with Mainland Demo Contracting Ltd., in the estimated amount of $1,121,000 including applicable taxes, with funding provided through dumping charge revenue at the 900 East Kent Works Yard site.
B. THAT the Director of Legal Services be authorized to execute a one-year extension agreement for Contract No. 2002-09 on behalf of the City.
C. THAT no legal rights or obligations will be created or arise by Council's approval of Recommendations A and B in the Administrative Report dated July 15, 2003, entitled "Extension - Contract No. 2002-09 Rubble Hauling and Crushing - 900 East Kent Avenue Works Yard" unless and until the contract extension agreement is executed and delivered by the Director of Legal Services to Mainland Demo Contracting Ltd.
D. THAT prior to the expiry of the one-year contract extension, the General Manager of Engineering Services review with CUPE 1004 and report back to City Council with options to improve the business case for performing the rubble hauling and crushing work in-house, including looking at increasing workforce flexibility, keeping labour costs down, reducing equipment costs, and being responsive to seasonal peaks.
CARRIED UNANIMOUSLY
(Councillor Stevenson absent for the vote)
3. Automated Collection of Solid Waste (File 3756)
The Committee had before it an Administrative Report dated July 15, 2003, in which the General Manager of Engineering Services summarized the progress of staff research on automated collection of solid waste, identified remaining issues, and recommended that a future, detailed evaluation report to Council focus on the most efficient and effective alternatives.
Kevin van Vliet and Bob McLellan, Solid Waste Management, with the aid of a Powerpoint presentation (copy filed), provided an overview of automated solid waste collection. Dave Rudberg, General Manager of Engineering Services, noted that staff have been in consultation with the Workers Compensation Board and CUPE Local 1004 regarding this report and the intent is continue involving them in future discussions. Messrs. Van Vliet and Rudberg responded to questions concerning the impacts of implementing automated solid waste collection, in particular user fees associated with the required carts, increased operating costs and personnel implications. They also responded to questions concerning injury rates and possible solutions which could reduce risk, such as a city subsidized fitness program.
Ken Davidson, President, CUPE Local 1004, spoke in general favour of staff's recommendations, but expressed concern regarding the absence of a comprehensive solid waste management plan outlining future goals for the city, and the possibility of solid waste utility costs overpowering employee ability. He also spoke in support of the suggested fitness program, noting that staff at Manitoba Yards would like an on-site physical fitness facility similar to the one at Evans Yards.
In response to a question, Mr. Rudberg advised that staff will be providing a memo to Council in the Fall outlining the pros and cons of commercial container operations.
A member of Council requested a report back on the feasibility of constructing an exercise facility at Manitoba Yards as a means to reduce injuries.
MOVED by Councillor Cadman
THAT the Committee recommend to Council
A. THAT Engineering Services report back to Council in October 2003, with detailed costs, benefits, financing options and an implementation plan for only the following solid waste collection options:
i. Fully automated garbage collection program with carts supplied by the City.
ii. Fully automated yard trimmings collection program with carts supplied by the City.
iii. Existing manual garbage and yard trimmings collection programs.
B. THAT the automated solid waste collection options in A of the Administrative Report dated July 15, 2003, entitled "Automated Collection of Solid Waste" include a staged implementation plan that results in no layoffs to current regular full time employees in Sanitation Operations.
CARRIED UNANIMOUSLY
(the Mayor absent for the vote)
4. National Works Yard Support Staffing Changes (File 1375)
The Committee had before it an Administrative Report dated July 17, 2003, in which the General Manager of Engineering Services presented Council with a proposal to reorganize the support staff for the operating branches moving into the new National Works Yard and sought approval of these staffing changes and a funding request to accommodate displaced light duty employees into new security guard positions.
Dave Rudberg, General Manager of Engineering Services, provided an overview of the report.
MOVED by Councillor Cadman
THAT the Committee recommend to Council
A. THAT four Regular Full Time (RFT) Clerk II positions be created as Front Reception Clerks at the new National Works Yard Facility, from existing funding for Security Guards in the Yards Services Branch.
B. THAT one RFT Clerk III position in Streets Operations and one RFT Clerk II position in Traffic and Electrical Operations Branch be eliminated.
C. THAT a RFT Network Support Specialist I (NSSI) position in the Information Systems Branch be approved for the National Works Yard with the salary and computer equipment funding being provided from the elimination of the two clerical positions.
D. THAT two RFT Driver - Stores Worker positions be approved with funding from Traffic & Electrical Operations Stores maintenance account.
E. THAT a RFT Storekeeper I position in the Traffic and Electrical Operations Branch be approved with funding from existing salary budgets.
F. THAT Council approve a funding increase to the 2004 Yards Services Branch Security Watchman budget by $80,400 without offset, with the remaining funding to be provided by a transfer of $92,000 from Street Operations and $33,600 in salary savings from the clerical reorganization, to facilitate the switching of the Security Guard coverage at the Kent Avenue Works Yard to light duty positions for City Workers.
CARRIED UNANIMOUSLY
(the Mayor absent for the vote)
5. Motomedia - Mobile Billboard Advertising (File 2851)
The Committee had before it an Administrative Report dated June 18, 2003, in which the General Manager of Engineering Services recommended Council deny Motomedia's request to operate mobile billboard trucks in the City of Vancouver.
Tom Hammel, Streets Administration Engineer, was present to respond to questions.
Dan Morgan, former driver for Motomedia Advertising Inc., spoke in favour of staff's recommendation. He pointed out that although he is not against mobile advertising, he has concerns with regard to Motomedia's operating practices, in particular as follows:
· ignored the City's first ban and ordered Mr. Morgan to continue driving but to try and avoid the Police Station and any areas where the Police may congregate;
· may be in violation of labour laws and the issue is currently with the Labour Board;
· gets involved in charitable work because it is high profile.
Mr. Morgan also drew Council's attention to other companies operating similar trucks in the city.
The following spoke in opposition to staff's recommendation:
Michael Gillissie, VP Sales & Operations, Motomedia Advertising Inc. (summary filed)
Dave Stumpo, VP, Enviro Save Products (summary filed)
Warren Casperson, President, Enviro Save Distribution and Manufacturing
Scott MacDonald, Covenant House
A summary of speakers' comments follows:
· Motomedia is prepared to deal with staff's concerns regarding environmental issues and traffic congestion;
· Motomedia's trucks are very low polluting vehicles;
· Covenant House doesn't have the vehicles or staff to do pick-up and delivery of emergency goods and we depend on Motomedia's help.
Staff, along with Jacquie Forbes-Roberts, General Manager of Community Services, responded to questions related to speakers' comments.
MOVED by Councillor Roberts
THAT the Committee recommend to Council
THAT Council deny Motomedia's request to operate mobile billboard trucks in the City of Vancouver.
CARRIED
(Councillor Sullivan opposed)
(Councillor Green and the Mayor absent for the vote)
6. Mountain View Cemetery By-law (File 113/5127)
At its meeting on July 29, 2003, Vancouver City Council referred this matter to the Standing Committee on City Services and Budgets meeting on Thursday, July 31, 2003, in order to hear from delegations.
Accordingly, the Committee had before it an Administrative Report dated July 14, 2003, in which the Manager of Mountain View Cemetery in consultation with the Director of Legal Services recommended adoption of the new Mountain View Cemetery By-law, subject to the approval of the Registrar of Cemetery and Funeral Services. The By-law includes changes resulting from the Mountain View Cemetery Master Plan and Council recommendations from March 7, 2000, with some exceptions as noted in this report. The General Manager of Community Services supported the foregoing, noting that enactment of the new By-law is the first step in the implementation of the Mountain View Cemetery Master Plan and is necessary to allow the City to collect increased revenue as per Council's instruction in the 2003 budget approval.
Glen Hodges, Manager, Mountain View Cemetery, was present to respond to questions.
Eric Geddes (brief filed) spoke in opposition to the proposed new Mountain View Cemetery By-law and expressed concern with regard to the lack of notice given and the by-law changes related to plot purchase and sales, raised markers, the number of markers per plot and the increase in fees.
MOVED by Councillor Cadman
THAT the Committee recommend to Council
THAT Council approve enactment of the proposed new Mountain View Cemetery By-law, including the fee schedule attached to it as Schedule B, generally as outlined in Appendix A of the Administrative Report dated July 14, 2003, entitled "Mountain View Cemetery By-law" to implement the recommendations contained in the February 28, 2000 Master Plan and Implementation Report, and approved by Council on March 7, 2001, with the exceptions as noted in this report;
FURTHER THAT Council instruct the Director of Legal Services to prepare the proposed new Mountain View Cemetery By-law, generally in accordance with Appendix A of the Administrative Report dated July 14, 2003 entitled "Mountain View Cemetery By-law" for consideration by Council.
CARRIED UNANIMOUSLY
(Councillor Green and the Mayor absent for the vote)
The Committee adjourned at 12:05 p.m.
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CITY OF VANCOUVER REGULAR COUNCIL MEETING MINUTES
JULY 31, 2003 |
A Regular Meeting of the Council of the City of Vancouver was held on Thursday, July 31, 2003, at 12:05 p.m., in Committee Room No. 1, Third Floor, City Hall, following the Standing Committee of Council on City Services and Budgets meeting, to consider the recommendations of the Committee.
PRESENT: |
Deputy Mayor Ellen Woodsworth
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ABSENT: |
Mayor Larry Campbell (Civic Business)
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CITY CLERK'S OFFICE: |
Tina Hildebrandt, Meeting Coordinator |
COMMITTEE OF THE WHOLE
MOVED by Councillor Cadman
SECONDED by Councillor Sullivan
THAT this Council resolve itself into Committee of the Whole, Deputy Mayor Woodsworth in the Chair.
CARRIED UNANIMOUSLY
ADMINISTRATIVE REPORTS
1. Business License Hearing Panel for September 9, 2003 (File: 2711 -1)
MOVED by Councillor Roberts
THAT Council delegate the holding of a business license hearing presently scheduled for September 9, 2003, from 9:30 a.m. to 12:30 p.m. to a panel of three Council Members, pursuant to Section 277.1 of the Vancouver Charter, as follows:
The business license hearing pursuant to Section 275 of the Vancouver Charter regarding a referral to Council by the Chief License Inspector for the year 2003 business license of Yung Ja Kim dba New Wings at 143 Dunlevy Avenue and the power to make a Council decision in relation to that hearing be delegated to:
Councillor Sam Sullivan, Chair
Councillor Tim Louis
Councillor Anne Roberts
Should any of the above Members of Council be unable to attend the hearing, the hearing and the power to make a Council decision in relation to the hearing be delegated to the remaining two Councillors and alternate Councillor Tim Stevenson.
CARRIED UNANIMOUSLY
COMMITTEE REPORTS
Report of Standing Committee of Council on City Services and Budgets
July 31, 2003
Council considered the recommendations of the Committee, as contained in the following clauses of the foregoing report:
C.1 2003 Capital Grant Allocations
C.2 Extension - Contract No. 2002-09 Rubble Hauling and Crushing - 900 East Kent Avenue Works Yard
C.3 Automated Collection of Solid Waste
C.4 National Works Yard Support Staffing Changes
C.5 Motomedia - Mobile Billboard Advertising
C.6 Mountain View Cemetery
Clause 1
MOVED by Councillor Louis
THAT the recommendations of the Committee, as contained in Clause 1 of this report, be approved.
CARRIED UNANIMOUSLY AND
BY THE REQUIRED MAJORITY
Clauses 2 - 4 and 6
MOVED by Councillor Louis
THAT the recommendations of the Committee, as contained in Clauses 2 - 4 and 6 of this report, be approved.
CARRIED UNANIMOUSLY
Clause 5
MOVED by Councillor Louis
THAT the recommendations of the Committee, as contained in Clause 5 of this report, be approved.
CARRIED
(Councillor Sullivan opposed)
RISE FROM COMMITTEE OF THE WHOLE
MOVED by Councillor Bass
THAT the Committee of the Whole rise and report.
CARRIED UNANIMOUSLY
ADOPT REPORT OF COMMITTEE OF THE WHOLE
MOVED by Councillor Louie
SECONDED by Councillor Sullivan
THAT the report of the Committee of the Whole be adopted.
CARRIED UNANIMOUSLY
BY-LAWS
MOVED by Councillor Cadman
SECONDED by Councillor Stevenson
THAT Council enact the by-law listed on the agenda for this meeting, and authorize the Mayor and City Clerk to sign and seal the enacted by-law.
CARRIED UNANIMOUSLY
1. A By-law for the operation of Mountain View Cemetery (By-Law No. 8719)
MOTIONS
B. Motions on Notice
1. Nuclear Weapons Free Zone Signs for Vancouver (File 3506)
MOVED by Councillor Cadman
SECONDED by Councillor Stevenson
THAT Vancouver City Council request that nuclear weapons free zone signs be put up at the entrances to the city.
CARRIED UNANIMOUSLY
The Council adjourned at 12:08 p.m.
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