CITY OF VANCOUVER
CORPORATE SERVICES
Real Estate Services
Bruce Maitland, Director
Michael Flanigan, Manager
M E M O R A N D U M
File: Woodward's Project (F124)
To: Mayor and Council
CC: Judy Rogers - City Manager
Syd Baxter - City Clerk
Estelle Lo - General Manager, Corporate Services
From: Michael Flanigan
Manager - Real Estate Services
Date: July 7th, 2003
Subject: Woodward's - Expression of Interest (Report dated June 24, 2003)
Further to the Council Report (RTS 03400) titled "Woodward's Redevelopment Update", several questions were raised regarding the ability of consultant's or other service providers to respond directly to the Expression of Interest (EOI) call.
The EOI framework is structured to capture interest of four specific groups of respondent's at this time:
I) Developers able and willing to develop all or some of the site and/or building;
II) Commercial and retail businesses able and willing to pay a market rent or price for space;
III) Non-Market Housing Sponsors able and willing to develop the 100 units of non-market housing allocated to Woodward's; and
IV) Non-profit societies and other groups who have a program they want to include in the redevelopment but who may not be able to pay a market rent or price for space,
The question of how individual consultant's can participate in this process has arisen. It is expected that a Developer submitting an Expression of Interest would engage a team of consultant's either as part of the EOI submission, or later in response to the formal Request for Proposals (RFP) the City will be inviting in early 2004. This is normal practice in the development community where, in response to detailed Requests for Proposals and/or Tenders, developers will submit a project team which will be evaluated for the best project fit. For comparison purposes, the normal process in City government initiated projects is to publicly invite individual consultants and select a team that provides overall best value to the City. The City process involves a wide broadcast for interest. Consequently, it is not a requirement for individual consultant's or other service providers to register their interest in Woodward's at this time.
I hope this missive serves to clarify the City's practices in dealing with consultant's on City projects.
Respectfully submitted,
Michael Flanigan
Manager - Real Estate Services