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REPORT TO COUNCIL
STANDING COMMITTEE OF COUNCIL
ON CITY SERVICES AND BUDGETS
MAY 15, 2003
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A Regular Meeting of the Standing Committee of Council on City Services and Budgets was held on Thursday, May 15, 2003, at 9:30 a.m., in Committee Room No. 1, Third Floor, City Hall.
PRESENT:
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Councillor Tim Louis, Chair
*Mayor Larry Campbell
Councillor Fred Bass
Councillor David Cadman
Councillor Peter Ladner
Councillor Raymond Louie
*Councillor Anne Roberts
*Councillor Tim Stevenson
*Councillor Sam Sullivan
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ABSENT:
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Councillor Jim Green (Leave of Absence - Civic Business)
Councillor Ellen Woodsworth, Vice-Chair
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CITY MANAGER'S OFFICE:
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Brent MacGregor, Deputy City Manager
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CITY CLERK'S OFFICE:
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Denise Salmon, Meeting Coordinator
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*Denotes presence for a portion of the meeting.
Vary Order of Agenda
Council agreed to vary the order of the agenda. The items are minuted in the order they were dealt with.
ADOPTION OF MINUTES
The Minutes of the Standing Committee on City Services and Budgets meetings of April 10 and April 24, 2003, were adopted.
RECOMMENDATION
1. Civic Youth Strategy - Review of New and Pilot Implementation Phase (File 4102)
This item was withdrawn from the agenda.
6. Parking Operations & Enforcement Branch - Service Level Updates and Parking Meter Rate Changes (File 5651)
As a delegation request had been received, Council at its meeting on May 13, 2003, referred consideration of this report to today's Standing Committee on City Services and Budgets meeting to hear speakers.
Accordingly, the Committee had before it an Administrative Report dated April 23, 2003, in which the General Manager of Engineering Services in consultation with the General Managers of Human Resource Services and Corporate Services reviewed the parking enforcement and parking meter operations and recommended staff changes to respond to increased demand as well as safety and security issues. The report also reviewed parking meter rates and recommended changes to better reflect localized market conditions in the Downtown.
Bob Macdonald, Parking Engineer, provided an overview of the report and, in response to a request in a letter from CUPE 15, responded to questions related to the impact of postponing decision on the staffing recommendations contained in the report. Ian Adam, Assistant City Engineer, Transportation, provided additional details on the requested postponement related to the revenue stream and evening coin collection. Staff also noted automated coin collection is under review, however the majority of costs relate to enforcement as opposed to coin collection.
The following delegations spoke in opposition to increasing parking meter rates to be more compatible with off-street parking rates:
Bob Curell, The Just Cruising Shop
Charles Gauthier, Executive Director, Downtown Vancouver BIA
Kathi Thompson, President, Downtown Vancouver BIA
Points raised included the following:
· traffic congestion and parking have been identified as the top two dislikes in downtown Vancouver;
· ways need to be found to encourage people to come downtown;
· suggest lower parking rates for weekends and statutory holidays;
· a more meaningful dialogue needs to take place between the City and the Business Improvement Associations on the downtown peninsula regarding this issue;
· if meters were in effect only to 6 p.m., money could be saved on the need for additional coin collections staff;
· an even rate for parking across the whole community is recommended;
· currently very little parking revenue money is redirected to parking alternatives or alternative modes of transportation;
· customers are adverse to paying extra money for on-street parking; and
· the BIA could include questions in their regular survey of lower mainland residents related to parking factors that influence a driver's decision to come downtown.
A Council member suggested staff contact Todd Litman, Director, Victoria Transport Policy Institute, when working with the BIA's on parking issues raised this day.
MOVED by Councillor Cadman
THAT the Committee recommend to Council
A. THAT Council postpone consideration of the following to the May 29th City Services and Budgets meeting:
THAT Council approve the expansion of the Parking Operations and Enforcement Branch to deal with the increased demand for parking enforcement and coin collection activity due to the expansion of regulated and metered areas, technology change, and additional service demands since 1999, at an approximate annual cost (including adequate coverage for a 363-day/year operation) of $366,000 in 2003 and $512,000 annually thereafter, funded from increased parking enforcement and parking meter revenues).
i.
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2.0 FTE
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2 Parking Enforcement Officers
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ii.
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2.0 FTE
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2 Superintendent I
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iii.
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1.0 FTE
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1 Systems Analyst IA
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iv.
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1.0 FTE
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1 Network Support Specialist I
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v.
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4.0 FTE
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8 Regular Part-Time Coin Collectors
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FURTHER THAT Council approve $50,000 for non-salary recurring operating costs ($30,000 in 2003) to support the staff funded from increased parking enforcement and parking meter revenues.
B. THAT Council approve:
i. the one time allocation of $50,000 from the Vehicle Plant Account for one subcompact vehicle and one van,
ii. $20,000 for five handheld computers and software, with funds provided from increased parking enforcement and parking meter revenues,
iii. $19,000 to future Operating Budgets for annual vehicle operating costs.
C. THAT Council approve the parking meter rate changes detailed in Appendix A of the Administrative Report dated April 23, 2003, entitled "Parking Operations & Enforcement Branch - Service Level Updates and Parking Meter Rate Changes", to be more compatible with off-street parking rates;
- FURTHER THAT the Director of Legal Services bring forward the necessary By-law changes to reflect the parking meter rate changes.
D. THAT staff report back on a long-term strategy for the City's Parking Enforcement Program including compliance goals and sustainable staffing levels.
E. THAT staff set up a consultation mechanism to have a comprehensive process with the BIA's for report back by year end; and
- FURTHER THAT staff work with the BIA's on proposals to reduce demand for employee parking.
CARRIED UNANIMOUSLY
2. 2003 Basic Capital Budget (File 1602)
The Committee had before it an Administrative Report dated April 29, 2003, in which the General Manager of Corporate Services/Director of Finance sought Council approval of the programs and projects in the 2003 Capital Budgets and their funding sources.
Ken Bayne, Director of Financial Planning and Treasury, with the aid of a PowerPoint presentation, provided Council with an overview of the report.
MOVED by Councillor Louie
THAT the Committee recommend to Council
A. THAT the allocation of 2003 Capital from Revenue funding of $12.6 million to the 2003 Capital Budget be as follows:
Parks & Recreation Facilities
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$ 1,050,000
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Community Service Initiatives
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$ 3,050,000
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Civic Property Management
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$ 2,737,000
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Other
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$ 4,763,000
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Supplementary Capital
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$ 1,000,000
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Total
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$12,600,000
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B. THAT the project/program expenditures in the Community Service Initiatives, Civic Property Management and Other components of the 2003 Basic Capital Budget as summarized in the Administrative Report dated April 29, 2003, entitled "2003 Basic Capital Budget" and detailed in Appendix 2 be approved with the source of funding to be:
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Capital from
Revenue
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Development
Cost Levies
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Community Services Initiatives
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$3,050,000
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$1,000,000
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Civic Property Management
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$2,737,000
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Other
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$4,763,000
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CARRIED UNANIMOUSLY
(Councillor Sullivan and the Mayor (Civic Business) absent for the vote.)
4. 2003 Engineering Basic Capital Budget (File 1602)
The Committee had before it an Administrative Report dated May 5, 2003, in which the General Manager of Engineering Services provided Council with an overview of the 2003 Engineering Basic Capital Budget, including submissions for: Streets, Communications, Street Lighting, Sewers & Drainage, Waterworks, and Yards.
Tom Timm, Deputy City Engineer, with the aid of a PowerPoint presentation, provided Council with an overview of the report. Peter Judd, Assistant City Engineer, Streets, provided information on funding sources for rehabilitation of the arterial street system and sidewalk local improvements. Brian Davies, Assistant City Engineer, Solid Waste, provided details of the City's water conservation programs and progress on clean up of sewer overflows.
Council discussion followed on the City's stated priority of putting pedestrians and cyclists first, and funding alternatives that could address this goal. The need to separate out costs of pedestrian, bicycle and Greenway costs, where possible, in future budget reports was also noted.
MOVED by Councillor Cadman
THAT the Committee recommend to Council
A. THAT the 2003 Streets, Street Lighting, Yards, and Communications Basic Capital Budget totalling $24,092,000 as summarized in the Administrative Report dated May 5, 2003, entitled "2003 Engineering Basic Capital Budget" and detailed in Appendix 1 be approved. Funding to be provided from borrowing approved by plebiscite as part of the 2003-2005 Capital Plan for Streets, Street Lighting, Yards, and Communications components of the budget. The funding includes $2,428,000 for Streets which was approved in advance, also, $1,366,000 for the Traffic Signal Program and Pedestrian Crossings which has been included in a separate report to the Standing Committee on Transportation on May 13, 2003.
B. THAT the 2003 Sewers Basic Capital Budget totalling $18,030,000 as summarized in the Administrative Report dated May 5, 2003, entitled "2003 Engineering Basic Capital Budget" and detailed in Appendix 1, be approved. Funding to be provided in new borrowing approved under Council authority for the Sewer component of the budget.
C. THAT the 2003 Waterworks Basic Capital Budget totalling $18,902,000 as summarized in the Administrative Report dated May 5, 2003, entitled "2003 Engineering Basic Capital Budget" and detailed in Appendix 1, be approved. Funding to be provided in new borrowing approved under Council authority for the Water component of the budget.
D. THAT a funding transfer totalling $430,000 from the Solid Waste Capital Reserve for the Manitoba Work Yards Improvement Project as detailed in Appendix 1 (F-1) of the Administrative Report dated May 5, 2003, entitled "2003 Engineering Basic Capital Budget" be approved.
E. THAT the Capital closeouts as detailed in Appendix 2 of the Administrative Report dated May 5, 2003, entitled "2003 Engineering Basic Capital Budget" be approved and that the required carry forward of surpluses and deficits be funded from 2000-2002 Unappropriated Account - Grade/Open Street Lanes (SCA5G-UNAP).
F. THAT Council request staff to prepare a memorandum back on the City's ability to allocate a portion of surplus funds from the Engineering Budget for a stepped up pedestrian, cycling and Greenway program; and
- FURTHER THAT future Capital Budget reports separate pedestrian, bicycle and Greenways in so far as possible.
CARRIED UNANIMOUSLY
(Councillors Roberts and Stevenson and the Mayor (Civic Business) absent for the vote.)
5. 2003 Park Board Basic Capital Budget (File 3102)
The Committee had before it an Administrative Report dated April 30, 2003, in which the General Manager, Board of Parks and Recreation, sought Council's approval of the Park Board's 2003 Basic Capital Plan Budget and additional allocations to specified capital projects.
Piet Rutgers, Director of Planning and Operations, and Mark Vulliamy, Manager of Research and Planning, Park Board, were present to respond to questions.
MOVED by Councillor Cadman
THAT the Committee recommend to Council
THAT the Park Board 2003 Basic Capital Budget of $10,080,000 outlined in Appendix A to the Administrative Report dated April 30, 2003, entitled "2003 Park Board Basic Capital budget" be approved with the following sources of funding:
$ $7,030,000 from borrowing authority approved by the voters as part of the 2003-2005 Capital Plan
$ $1,050,000 from Capital from Revenue approved as part of the 2003 Operating Budget
$ $650,000 from City Wide Development Cost Levies for park development
$ $750,000 from Community Amenity Contributions provided by the Bayshore development
$ $600,000 from Park Board partner organizations, including community centre associations.
CARRIED UNANIMOUSLY
(Councillors Roberts and Stevenson and the Mayor (Civic Business) absent for the vote.)
3. 2003 Supplementary Capital Budget (File 1602)
The Committee had before it an Administrative Report dated April 29, 2003, in which the General Manager of Corporate Services/Director of Finance, reviewed requests for funding from the 2003 Supplementary Capital Budget and forwarded the recommended projects to Council for approval.
Ken Bayne, Director of Financial Planning and Treasury, was present to respond to questions from Council.
MOVED by Councillor Cadman
THAT the Committee recommend to Council
A. THAT the projects identified as RECOMMENDED in Appendix 1 of the Administrative Report dated April 29, 2003, entitled "2003 Supplementary Capital Budget" and totaling $1,000,000 be approved; source of funds to be the 2003 Supplementary Capital Budget.
B. THAT Council authorize the Director of Finance to approve the installation of occupancy sensors at Library Square; to be financed from internal sources on terms acceptable to the Director of Finance, based on the merits of their business case.
C. THAT Council approve the allocation of $86,000 from the Plant and Equipment Reserve for the addition of 1 reach-forklift and 1 stockpicker to the Yards New Stores Operation. Funding for the annual rental and operating charge of $19,200 to be provided in the 2004 Engineering Yards Budget without offset.
CARRIED UNANIMOUSLY
(Councillor Roberts and the Mayor (Civic Business) absent for the vote.)
The Committee adjourned at 11:50 a.m.
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CITY OF VANCOUVER
REGULAR COUNCIL MEETING MINUTES
STANDING COMMITTEE OF COUNCIL ON
CITY SERVICES AND BUDGETS
MAY 15, 2003
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A Regular Meeting of the Council of the City of Vancouver was held on Thursday, May 15, 2003, at 11:50 a.m., in Committee Room No. 1, Third Floor, City Hall, following the Standing Committee on City Services and Budgets meeting, to consider the recommendations of the Committee.
PRESENT:
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Councillor David Cadman, Acting Mayor
Councillor Fred Bass
Councillor Peter Ladner
Councillor Raymond Louie
Councillor Tim Louis
Councillor Tim Stevenson
Councillor Sam Sullivan
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ABSENT:
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Mayor Larry Campbell (Civic Business)
Councillor Jim Green (Leave of Absence - Civic Business)
Councillor Anne Roberts
Councillor Ellen Woodsworth (Leave of Absence - Civic Business)
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CITY MANAGER'S OFFICE:
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Brent MacGregor, Deputy City Manager
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CITY CLERK'S OFFICE:
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Denise Salmon, Meeting Coordinator
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COMMITTEE OF THE WHOLE
MOVED by Councillor Louis
SECONDED by Councillor Louie
CARRIED UNANIMOUSLY
ADMINISTRATIVE REPORTS
1. Land Title Office (File 1263)
MOVED by Councillor Stevenson
A. THAT Council approve the resolution attached as Appendix AA@ to the Administrative Report dated May 12, 2003, entitled "Land Title Office".
B. THAT Council instruct the City Manager to advise the Minister of Sustainable Resource Management, the Honourable Stan Hagen, of Council=s resolution to support the retention of Land Title Office facilities in the Lower Mainland.
CARRIED UNANIMOUSLY
COMMITTEE REPORTS
Report of Standing Committee on City Services and Budgets
May 15, 2003
Council considered the recommendations of the Committee, as contained in the following clauses of the foregoing report:
Clause 1
This item was withdrawn from the agenda.
MOVED by Councillor Louis
CARRIED UNANIMOUSLY
RISE FROM COMMITTEE OF THE WHOLE
MOVED by Councillor Stevenson
CARRIED UNANIMOUSLY
ADOPT REPORT OF COMMITTEE OF THE WHOLE
MOVED by Councillor Bass
SECONDED by Councillor Louis
CARRIED UNANIMOUSLY
BY-LAWS
MOVED by Councillor Louie
SECONDED by Councillor Louis
CARRIED UNANIMOUSLY
1. A By-law to amend Parking Meter By-law No. 2952 to increase parking meter rates in the Downtown area (By-law No. 8668)
The Council adjourned at 11:52 a.m.
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