Vancouver City Council

APPENDIX 2 - to Council Report

1997 to 1999
Engineering
Capital Budget

Close-Outs

City of Vancouver

May 2003

Appendix 2

CAPITAL ACCOUNT CLOSURES

STREETS

To close and balance the accounts for the 1997 to 1999 Streets Capital Closeout, the following summary has been prepared. The accounts being closed represent projects which commenced prior to the year 2000, and for which, as a group, funding and expenditures occurred over a number of years. Accordingly, no direct comparison exists between the closeouts and the 1997 to 1999 Streets Basic Capital Budgets.

This Streets Capital Closeout summary completes the accounting for streets construction work involving expenditures of $68,554,525 This money funded various projects including traffic calming, street reconstruction, Local Improvement street paving and curbing, lane paving, sidewalk construction, a variety of left-turn bays, property acquisition and minor street alterations. The City funding for this work was $68,537,754 resulting in an over-expenditure of $16,771 (approximately 0.02%).

Explanations are included for account groups which have variances of more than the established limit of 15% and $50,000. As well, explanations have been included for individual projects that have variances in excess of this limit.

PROVISION OF FUNDS

After completing the projects covered by this closeout, funding of $16,771 is required. It is proposed that this be provided from existing approved funds in the 2000-2002 Streets Capital Account Group set aside for Grading & Opening Streets and Lanes (SCA5G-UNAP).

1997-1999 Capital Plan Close-out

STREETS

Capital Budget Program

YTD Actual

as of

Unexpended

Variance

Total Budget

March 31, 2003

Balance

Percentage

Infrastructure

$

$

$

Repair Arterial Streets

6,987,000

6,447,619

539,381

7.72%

Repair Local Streets

766,000

678,483

87,517

11.43%

Major Maintenance - Struc

10,834,000

10,475,090

358,910

3.31%

Pavement & Materials Rese

200,000

200,308

(308)

(0.15%)

**** Streets - Infrastructure

18,787,000

17,801,500

985,500

5.25%

Pedestrian & Bikes

New Sidewalks

986,925

894,092

92,833

9.41%

Sidewalk Reconstruction -

1,331,547

1,619,771

(288,224)

(21.65%)

Sidewalk Reconst - Part B

1,639,225

1,599,191

40,034

2.44%

Curb Ramp Program

1,000,000

1,000,001

(1)

(0.00%)

Bicycle Network

3,639,960

3,692,833

(52,873)

(1.45%)

Beautification & Street T

204,813

226,989

(22,176)

(10.83%)

Pedestrian & Other Struct

439,750

168,826

270,924

61.61%

Greenways

956,076

1,082,763

(126,687)

(13.25%)

Miscellaneous Projects

57,000

53,210

3,790

6.65%

**** Pedestrians & Bikes

10,255,296

10,337,676

(82,380)

(0.80%)

Transit & Safety

Arterial Improvements

12,178,374

11,097,189

1,081,185

8.88%

Aging Uncurbed Arterials

340,681

121,284

219,397

64.40%

Bus Slabs & landings

695,000

650,232

44,768

6.44%

Property Fund - Transit/S

642,300

668,689

(26,389)

(4.11%)

**** Transit & Safety

13,856,355

12,537,394

1,318,961

9.52%

Local Area Traffic

Neighbourhood Traffic Co

1,438,250

1,593,877

(155,627)

(10.82%)

Higher Zoned Streets

1,423,747

1,842,871

(419,124)

(29.44%)

Residential Streets

5,098,491

5,525,844

(427,353)

(8.38%)

Higher Zoned Lanes - Loc

225,271

184,482

40,789

18.11%

Residential Lanes - Loc

1,987,428

2,066,329

(78,901)

(3.97%)

Drainage & Utility Reloc

675,782

691,361

(15,579)

(2.31%)

Grade/Open Streets & Lan

86,200

55,479

30,721

35.64%

Minor Property Acquisiti

8,794

8,794

0

0.01%

Traffic Circles / Speed

6,980

19,574

(12,594)

(180.42%)

Miscellaneous Projects

675,200

712,858

(37,658)

(5.58%)

*****Local Area Traffic & Other

11,626,143

12,701,467

(1,075,324)

(9.25%)

Capital Budget Program

YTD Actual

as of

Unexpended

Variance

Total Budget

March 31, 2003

Balance

Percentage

Major Projects

Downtown Heritage Railway

10,125,500

10,881,561

(756,061)

(7.47%)

Other Projects

1,161,000

1,155,502

5,498

0.47%

*** Major Projects

11,286,500

12,037,062

(750,562)

(6.65%)

Other Charges

(217,061)

(4,500)

(212,561)

97.93%

Other Charges 1994-96

(396,609)

-

(396,609)

100.00%

Other Charges 1997-99

3,340,130

3,143,925

196,205

5.87%

*** Other Charges

2,726,460

3,139,425

(412,966)

(15.15%)

TOTAL STREETS CAPITAL

68,537,754

68,554,525

(16,771)

(0.02%)

Proposed allocation of funding to be carried forward to the 2000-2002 Plan

Funding from the 2000-2002 Unappropriated Account - Grade/Open Street Lanes (SCA5G-UNAP).

Total

(16,771)

Explanations are provided where variances are greater than $50,000 and 15% of the budget as follows:

Order Group

Total Budget

YTD Actual as of March 31, 2003

Unexpended Balance

Variance Percentage

1997-1999
Infrastructure

C07A1A0004

Knight St: Various Locati

1,090,000

1,263,696

(173,696)

-15.94%

Unanticipated costs occurred on this pavement reconstruction project due to a cave-in at 63rd Avenue. This subsidence required extra protection for safety reasons, followed by extensive backfilling. Also more expensive experimental sbs and eva polymer asphalts were used on this project to test their effectiveness.

C07A1A0011

SW Marine: Cedarhurst-Car

100,000

206,816

(106,816)

-106.82%

During the reconstruction of this section of Marine Dr., particularly bad ground was encountered west of Cedarhurst. Removal of the poor material (including tree stumps) increased the cost of the project substantially.

C07A1A0015

Cambie: Marine to 49^th

477,000

630,149

(153,149)

-32.11%

After reconstruction of this section of Cambie Street had commenced, the scope of the project was increased to include Cambie between 49th and 47th Avenue. The change was made after this additional section was found to be in as bad condition as the section between 49th Avenue and Marine Drive.

1997-1999
Pedestrians & Bikes

C07A2G

Pedestrian & Other Struct

439,750

168,826

270,924

61.61%

In 1997 and 1998, Council approved $500,000 for development of a pedestrian connection between Granville Bridge and Pacific Boulevard. Currently, consulting and design work is being carried out at an estimated cost of $100,000. The funds being closed in this category are part of the remaining $400,000. Public consultation so far has resulted in a major change in scope for the project. Once the preliminary design and consulting has been completed, a report will be presented to Council on a modified version of this project, and funds as necessary will be sought at that time.

1997-1999
Transit & Safety

C07A4A0027

Pender St: Hamilton-Carra

560,000

680,447

(120,447)

-21.51%

This project involved pavement reconstruction on Pender St. between Hamilton and Carrall Streets. More sidewalk was replaced than originally anticipated because of the greenway designation of Pender St. Also trolley poles that required relocating were more expensive to move than normal due to their proximity to the deteriorating areaway at the Sun building. In addition, the scope of the project was extended 1 block west to match with recently completed DFPS work.

C07A4B

Aging Uncurbed Arterials

340,681

121,284

219,397

64.40%

Over the last few years there have not been as many projects in this category as anticipated, and the remaining funding is being used to help balance the accounts being closed by this report.


1997-1999 Capital Plan Close-out
STREETS

Capital Budget Program		YTD Actual
		as of	Unexpended	Variance
	Total Budget	March 31, 2003	Balance	Percentage
Infrastructure	$	$	$
Repair Arterial Streets	6,987,000	6,447,619	539,381	7.72%
Repair Local Streets	766,000	678,483	87,517	11.43%
Major Maintenance - Struc	10,834,000	10,475,090	358,910	3.31%
Pavement & Materials Rese	200,000	200,308	(308)	(0.15%)
**** Streets - Infrastructure	18,787,000	17,801,500	985,500	5.25%

Pedestrian & Bikes
New Sidewalks	986,925	894,092	92,833	9.41%
Sidewalk Reconstruction -	1,331,547	1,619,771	(288,224)	(21.65%)
Sidewalk Reconst - Part B	1,639,225	1,599,191	40,034	2.44%
Curb Ramp Program	1,000,000	1,000,001	(1)	(0.00%)
Bicycle Network	3,639,960	3,692,833	(52,873)	(1.45%)
Beautification & Street T	204,813	226,989	(22,176)	(10.83%)
Pedestrian & Other Struct	439,750	168,826	270,924	61.61%
Greenways	956,076	1,082,763	(126,687)	(13.25%)
Miscellaneous Projects	57,000	53,210	3,790	6.65%
**** Pedestrians & Bikes	10,255,296	10,337,676	(82,380)	(0.80%)

Transit & Safety
Arterial Improvements	12,178,374	11,097,189	1,081,185	8.88%
Aging Uncurbed Arterials	340,681	121,284	219,397	64.40%
Bus Slabs & landings	695,000	650,232	44,768	6.44%
Property Fund - Transit/S	642,300	668,689	(26,389)	(4.11%)
**** Transit & Safety	13,856,355	12,537,394	1,318,961	9.52%

Local Area Traffic
Neighbourhood Traffic Co	1,438,250	1,593,877	(155,627)	(10.82%)
Higher Zoned Streets	1,423,747	1,842,871	(419,124)	(29.44%)
Residential Streets	5,098,491	5,525,844	(427,353)	(8.38%)
Higher Zoned Lanes - Loc	225,271	184,482	40,789	18.11%
Residential Lanes - Loc	1,987,428	2,066,329	(78,901)	(3.97%)
Drainage & Utility Reloc	675,782	691,361	(15,579)	(2.31%)
Grade/Open Streets & Lan	86,200	55,479	30,721	35.64%
Minor Property Acquisiti	8,794	8,794	0	0.01%
Traffic Circles / Speed	6,980	19,574	(12,594)	(180.42%)
Miscellaneous Projects	675,200	712,858	(37,658)	(5.58%)
*****Local Area Traffic & Other	11,626,143	12,701,467	(1,075,324)	(9.25%)


Capital Budget Program		YTD Actual
		as of	Unexpended	Variance
	Total Budget	March 31, 2003	Balance	Percentage
Major Projects
Downtown Heritage Railway	10,125,500	10,881,561	(756,061)	(7.47%)
Other Projects	1,161,000	1,155,502	5,498	0.47%
*** Major Projects	11,286,500	12,037,062	(750,562)	(6.65%)

Other Charges	(217,061)	(4,500)	(212,561)	97.93%
Other Charges 1994-96	(396,609)	-	(396,609)	100.00%
Other Charges 1997-99	3,340,130	3,143,925	196,205	5.87%
*** Other Charges	2,726,460	3,139,425	(412,966)	(15.15%)
*TOTAL STREETS CAPITAL*	*68,537,754*	*68,554,525*	*(16,771)*	*(0.02%)*

*Proposed allocation of funding to be carried forward to the 2000-2002 Plan*

Funding from the 2000-2002 Unappropriated Account - Grade/Open Street Lanes (SCA5G-UNAP).
	Total			(16,771)



C07A1A0004	Knight St: Various Locati	1,090,000	1,263,696	(173,696)	-15.94%
Unanticipated costs occurred on this pavement reconstruction project due to a cave-in at 63rd Avenue. This subsidence required extra protection for safety reasons, followed by extensive backfilling. Also more expensive experimental sbs and eva polymer asphalts were used on this project to test their effectiveness.



C07A1A0011	SW Marine: Cedarhurst-Car	100,000	206,816	(106,816)	-106.82%
During the reconstruction of this section of Marine Dr., particularly bad ground was encountered west of Cedarhurst. Removal of the poor material (including tree stumps) increased the cost of the project substantially.



C07A1A0015	Cambie: Marine to 49^th	477,000	630,149	(153,149)	-32.11%
After reconstruction of this section of Cambie Street had commenced, the scope of the project was increased to include Cambie between 49th and 47th Avenue. The change was made after this additional section was found to be in as bad condition as the section between 49th Avenue and Marine Drive.


					1997-1999 Pedestrians & Bikes



C07A2G	Pedestrian & Other Struct	439,750	168,826	270,924	61.61%
In 1997 and 1998, Council approved $500,000 for development of a pedestrian connection between Granville Bridge and Pacific Boulevard. Currently, consulting and design work is being carried out at an estimated cost of $100,000. The funds being closed in this category are part of the remaining $400,000. Public consultation so far has resulted in a major change in scope for the project. Once the preliminary design and consulting has been completed, a report will be presented to Council on a modified version of this project, and funds as necessary will be sought at that time.





					1997-1999 Transit & Safety



C07A4A0027	Pender St: Hamilton-Carra	560,000	680,447	(120,447)	-21.51%
This project involved pavement reconstruction on Pender St. between Hamilton and Carrall Streets. More sidewalk was replaced than originally anticipated because of the greenway designation of Pender St. Also trolley poles that required relocating were more expensive to move than normal due to their proximity to the deteriorating areaway at the Sun building. In addition, the scope of the project was extended 1 block west to match with recently completed DFPS work.





C07A4B	Aging Uncurbed Arterials	340,681	121,284	219,397	64.40%
Over the last few years there have not been as many projects in this category as anticipated, and the remaining funding is being used to help balance the accounts being closed by this report.