Vancouver City Council |
ADMINISTRATIVE REPORT
Date: Feb 24,2003
Author/Local: Y.Olund/6611
RTS No. 03252 CC File No. 1805
Meeting Date: March 11, 2003
TO:
Vancouver City Council
FROM:
General Manager of Engineering Services
SUBJECT:
New Engineering Works Yard Award of Tender for Exterior and Interior steel stud wall systems
RECOMMENDATION
A. THAT Council approve award of Contract No.0909260 for exterior and interior steel stud wall systems to the low complete tenderer, Comren Contracting Ltd., in the amount of $718,498.55 which includes PST and GST (less any municipal rebate received). The funding is to be provided from Yards Basic Capital account numbers 30005178, 30006063, 30006064, 30006065 and 30006066 under yard order group CA2EF.
B. THAT the General Manager of Engineering Services be authorized to execute and deliver a Notice of Award on behalf of the City, and the Director of Legal Services be authorized to execute and deliver contract No. 0909260 on behalf of the City.
C. THAT no legal rights or obligations will be created or arise by Council's approval of Recommendation A unless and until a Notice of Award is executed and delivered by the City to Comren Contracting Ltd.
GENERAL MANAGER'S COMMENTS
The General Manager of Engineering Services recommends approval of the foregoing.
COUNCIL POLICY
The policy of Council is to award contracts for the purchase of equipment, supplies and services that will give the highest values based on quality, service and price.
Construction contracts with a value over $300,000 are to be awarded by Council.
PURPOSEThis report seeks authorization to award a construction tender for steel stud and drywall systems for the new works yard project.
BACKGROUND
· Development of the new engineering works yard is part of the 2000 - 2002 Capital Plan.
· The new yard will replace the existing Cambie Yard which is nearing the end of its useful life.
· On July 31, 2001, Council approved awarding the design and construction management contract for the yard to Omicron Consulting Group.
· On November 20, 2001, Council approved implementing LEEDTM sustainable practices into the two main buildings in the yard. LEEDTM ( Leadership in Energy and Environmental Design) is a means of measuring sustainable building practices in five key areas: Sustainable Sites, Water Efficiency, Energy & Atmosphere, Materials & Resources, and Indoor Environmental Quality.
· Construction management is being used for the works yard development which involves sequential tendering for the main building components.
· Council has previously approved award of contracts for piling, earthworks, concrete, structural steel, pre-engineered buildings, mechanical systems, electrical systems, communication systems exterior glazing, engineered wood and metall roofing cladding.DISCUSSION
This report recommends award of a contract for steel stud and drywall systems. This contract covers interior separation walls and suspended ceiling systems in all of the works yard buildings. From a public invitation for expression of interest, 6 contractors were pre-qualified for this tender. Tenders were opened on Feb 3, 2003 with the following 4 complete tenders received (which include PST and GST):
Comren Contracting Ltd.
$718,498.55
Norwite Contracting Ltd.
$802,846.65
Benton& Overbury Ltd..
$830,196.92
Artek Group Ltd.
$839,400.00
The consulting engineer's estimate for this work is $592,793.88. The low bid is above the engineer's estimate and engineering staff will work with Comren Contracting to implement cost savings and reduce the costs of this tender. The costs of this tender fits within the overall budget for the works yard project. On the basis of best value, it is recommended that the Steel Stud and Drywall contract be awarded to Comren Contracting Ltd., the low bidder, in the amount of $718,498.55, including PST and GST. All tenderers have been notified of these recommendations.
FINANCIAL IMPLICATIONS
The overall budget approved for this project is $21.884 million. This tender is within the budget for the project. Funding for the project is approved in the 2000 - 2002 Capital Plan and Capital Financing Fund Loans. Funding for this tender which totals $718,498.00 is available in Yards Basic Capital account numbers 30005178, 30006063, 30006064, 30006065 and 30006066 under yards order group CA2EF .
SUSTAINABILITY
This Contract incorporates a number of sustainable features:
· Paints caulking, sealants and insulation for this contract are specified to contain low volatile organic compounds.
· The gypsum wallboard is specified to have a minimum 20% recycled content.
· Material for this contract is manufactured within 500 miles of Vancouver.
· A construction waste management program has been specified for this contract with a goal of recycling in excess of 80% of all construction waste.* * * * *