REPORT TO COUNCIL

STANDING COMMITTEE OF COUNCIL
ON CITY SERVICES AND BUDGETS

OCTOBER 3, 2002

 

A Regular Meeting of the Standing Committee of Council on City Services and Budgets was held on Thursday, October 3, 2002, at 9:30 a.m., in Committee Room No. 1, Third Floor, City Hall.

PRESENT:	Councillor George Puil, Chair *Mayor Philip Owen Councillor Fred Bass *Councillor Jennifer Clarke, Vice-Chair Councillor Daniel Lee Councillor Don Lee Councillor Tim Louis Councillor Sandy McCormick Councillor Sam Sullivan
ABSENT:	Councillor Gordon Price (Sick Leave) Councillor Lynne Kennedy (Sick Leave)
CITY MANAGER'S OFFICE:	Brent MacGregor, Deputy City Manager
CITY CLERK'S OFFICE:	Tina Hildebrandt, Meeting Coordinator

* Denotes presence for a portion of the meeting.

ADOPTION OF MINUTES

The Minutes of the Standing Committee on City Services and Budgets meeting of September 12, 2002, were adopted.

VARY AGENDA

The Committee agreed to vary the order of the Agenda to deal with Items 2 and 3 before Item 1. For clarity, the items are minuted in numerical order.

RECOMMENDATION

1. Procedure By-law: Proposed Changes (File: 113)

The Committee had before it an Administrative Report dated September 6, 2002, in which the City Clerk sought Council's approval of a new Procedure By-law. The City Manager recommended approval.

Syd Baxter, City Clerk, introduced Janice MacKenzie, Director of Legislative Services, City Clerk's Department, and Margaret Fairweather, Solicitor, Legal Services, and explained the rationale for the recommendations.

During discussion, staff responded to questions regarding the time limit for submission of notice of motions in order to allow for appropriate public viewing and the intent of receiving matters for information. A number of housekeeping amendments were also discussed.

MOVED by Councillor Clarke
THAT the Committee recommend to Council

A. THAT Council approve the proposed Procedure By-law as outlined in the Administrative Report dated September 6, 2002, entitled "Procedure By-law: Proposed Changes", as set out in Appendix A of this report, and amended as follows:

Section 5.3, last paragraph: require a member to give notice by Wednesday of the week preceding the Council meeting.

Section 5.10(b): provide that Council may receive a matter for information, and take no action.

B. THAT the Director of Legal Services be instructed to prepare a by-law for enactment substantially in the form of the by-law attached as Appendix A of the Administrative Report dated September 6, 2002, entitled "Procedure By-law: Proposed Changes".

CARRIED UNANIMOUSLY

2. Community Safety Grant - Mount Pleasant (File: 2151/8016)

The Committee had before it an Administrative Report dated September 11, 2002, in which the Director of Social Planning and Chief Constable recommended Council rescind a $10,500 grant allocated to the Mount Pleasant Safer Community Society, which sponsors the Mount Pleasant CPC, as part of the year 2002 grants allocation for the Community Safety Program. Staff also recommended that Council approve a grant for the same amount to the Vancouver Crime Prevention Society for volunteer training activities to be implemented in the Mount Pleasant Neighbourhood. The City Manager recommended approval.

Mario Lee, Social Planner, introduced Inspectors Max Chalmers and Val Harrison, Police Services. Staff were present to respond to questions.

MOVED by Councillor Louis
THAT the Committee recommend to Council

A. THAT Council rescind the $10,500 (50 percent of original amount) grant approved for the Mount Pleasant Safer Community Society for the Mount Pleasant Community Policing Centre (CPC) as part of the year 2002 Community Safety Funding Program.

B. THAT Council approve a $10,500 grant to the Vancouver Crime Prevention Society, for the implementation of volunteer training activities in the Mount Pleasant Neighbourhood. The source of funding to be the Other Grants Budget (Community Safety Program).

CARRIED UNANIMOUSLY
(Councillor Clarke and the Mayor absent for the vote)

3. Vancouver Museum - 2002 Revised Operating Plan & Supplemental Grant Request (File 4008)

The Committee had before it an Administrative Report dated September 10, 2002, in which the Director of Office of Cultural Affairs presented for Council's consideration a revised request for supplemental funding from the Vancouver Museum based on the Vancouver Museum Commission's revised operating plan for 2002 - 2003, with a recommendation that prior to the 2003 operating grant review, the Vancouver Museum submit a three-year Business Plan which does not rely on further supplemental funding from the City. The General Manager of Community Services submitted Recommendation A for consideration and recommended approval of Recommendation B.

Sue Harvey, Senior Social and Cultural Planner, Office of Cultural Affairs, reviewed the report and responded to a question regarding the Museum's future operating expenses.

Pauline Thompson, CEO, Warren Gill, Chair, and Hugh Lindsay, Commissioner, Vancouver Museum, spoke in favour of staff's recommendations. It was also noted that Museum staff anticipate additional revenue through sources such as fund raising events and the opening of the Joyce Walley Learning Centre will help achieve a balanced budget without additional funding from the City of Vancouver.

MOVED by Councillor Clarke
THAT the Committee recommend to Council

A. THAT Council approve a one-time supplemental grant request in the amount of $85,000 to the Vancouver Museum Commission; source of funds to be Contingency Reserve.

B. THAT the Vancouver Museum submit a three-year Business Plan which includes balanced annual operating budgets without any supplemental City funding as part of its 2003 annual grant review.

CARRIED
(Councillor Louis opposed to Recommendation A)
(the Mayor absent for the vote)

The Committee adjourned at 11:22 a.m.

- - - - -

CITY OF VANCOUVER

REGULAR COUNCIL MEETING MINUTES
STANDING COMMITTEE OF COUNCIL ON
CITY SERVICES AND BUDGETS

OCTOBER 3, 2002

A Regular Meeting of the Council of the City of Vancouver was held on Thursday, October 3, 2002, at 11:22 a.m. in Committee Room No. 1, Third Floor, City Hall, following the Standing Committee on City Services and Budgets meeting, to consider the recommendations of the Committee.

PRESENT:	Mayor Philip Owen Councillor Fred Bass Councillor Jennifer Clarke Councillor Daniel Lee Councillor Don Lee Councillor Tim Louis Councillor Sandy McCormick Councillor George Puil Councillor Sam Sullivan
ABSENT:	Councillor Lynne Kennedy (Sick Leave) Councillor Gordon Price (Sick Leave)
CITY MANAGER'S OFFICE:	Brent MacGregor, Deputy City Manager
CITY CLERK'S OFFICE:	Tina Hildebrandt, Meeting Coordinator

COMMITTEE OF THE WHOLE

MOVED by Councillor Don Lee
SECONDED by Councillor McCormick

THAT this Council resolve itself into Committee of the Whole, Mayor Owen in the Chair.

CARRIED UNANIMOUSLY

COMMITTEE REPORTS

Report of Standing Committee on City Services and Budgets
October 3, 2002

Council considered the recommendations of the Committee, as contained in the following clauses of the foregoing report:

Cl.1: Procedure By-law: Proposed Changes
Cl.2: Community Safety Grant - Mount Pleasant
Cl.3: Vancouver Museum - 2002 Revised Operating Plan & Supplemental Grant Request

Clause 1

MOVED by Councillor Puil

THAT the recommendations of the Committee, as contained in Clause 1 of this report, be approved.

CARRIED UNANIMOUSLY

Clause 2

MOVED by Councillor Puil

THAT the recommendations of the Committee, as contained in Clause 2 of this report, be approved.

CARRIED UNANIMOUSLY AND
BY THE REQUIRED MAJORITY

Clause 3

MOVED by Councillor Puil

THAT the recommendations of the Committee, as contained in Clause 3 of this report, be approved.

CARRIED BY THE
REQUIRED MAJORITY
(Councillor Louis opposed to Recommendation A)

RISE FROM COMMITTEE OF THE WHOLE

MOVED by Councillor Sullivan

THAT the Committee of the Whole rise and report.

CARRIED UNANIMOUSLY

ADOPT REPORT OF COMMITTEE OF THE WHOLE

MOVED by Councillor Bass
SECONDED by Councillor Daniel Lee

THAT the report of the Committee of the Whole be adopted.

CARRIED UNANIMOUSLY

NEW BUSINESS

CITY MANAGER'S ADMINISTRATIVE REPORTS

Due to lack of quorum, the Standing Committee on Planning and Environment meeting to be held later that day was cancelled and the following report from that Agenda was dealt with.

1. Application to Cultural Capitals of Canada program (File: 4201)

MOVED by Councillor Don Lee
SECONDED by Councillor Clarke

A. THAT Council approve, in principle, and conditional on City initiatives receiving matching funding from the Cultural Capitals of Canada program, an allocation of up to $250,000 in civic funds and services on a matching basis. Source of funds to be Contingency Reserve in the 2003 Civic Budget, as identified in Recommendation C of the companion Administrative Report dated September 18, 2002, entitled "City Support for Festivals and Celebrations - Policy Review & Recommendations".

B. THAT Council approve submission of a proposal as outlined in the Administrative Report dated September 17, 2002, entitled "Application to Cultural Capitals of Canada program" to the Cultural Capitals of Canada program.

CARRIED UNANIMOUSLY

ENQUIRIES AND OTHER MATTERS

1. Leave of Absence - Councillor Daniel Lee (File: 1254)

MOVED by Councillor Bass
SECONDED by Councillor Clarke

THAT Councillor Daniel Lee be granted Leave of Absence for October 8, 2002.

CARRIED UNANIMOUSLY

The Council adjourned at 11:30 a.m.

* * * * *

(c) 1998 City of Vancouver