ADMINISTRATIVE REPORT

Date: August 20, 2002
Author Brian Emlyn Local: 7389

RTS No. 02933

CC File No. 1805

Council: September 17, 2002

TO:	Vancouver City Council
FROM:	General Manager of Engineering Services
SUBJECT:	Tender No. 2002-10: Construction of Concrete Curbs and Gutters and
Asphaltic Concrete Pavement on Sundry Streets

RECOMMENDATION

A. THAT Tender No. 2002-10 Construction of Concrete Curbs and Gutters, and Asphaltic Concrete Pavement on Sundry Streets be awarded to Columbia Bitulithic Ltd., the low bidder, in the amount of $560,060.47 with funding provided as part of the Local Improvement Process.

B. THAT a Construction Services Agreement with Columbia Bitulithic Ltd. Contract No. 2002-10 Construction of Concrete Curbs and Gutters and Asphaltic Concrete Pavements on Sundry Streets be executed by the Director of Legal Services on the basis that no legal rights are hereby created and none shall arise until execution of an Agreement drawn to the satisfaction of the General Manager of Engineering Services and the Director of Legal Services.

COUNCIL POLICY

Construction contracts over $300,000 are to be awarded by Council.

PURPOSE

The purpose of this report is to obtain Council approval to award Tender No. 2002-10 for the construction of curbs and gutters and pavements on sundry streets.

BACKGROUND

The projects in this tender are new construction and all were approved at the Local Improvement Court of Revision on June 11, 2002.

DISCUSSION

Tenders for the construction of P.C. Concrete Curbs and Gutters and Asphaltic Concrete Pavement on Sundry Streets (Tender No. 2002-10) were opened on August 14, 2002 referred to the General Manager of Engineering Services for tabulation.

All tenders were checked for completeness and accuracy and any miscalculations or omissions corrected. Tabulations of the amount bid, with the lowest bid underlined, are shown below:

Contractor's Bids (Summary of Schedule 2):

Columbia Bitulithic Ltd. $560,060.47
Imperial Paving Ltd. $570,386.51
Jack Cewe Ltd. $609,187.38

FINANCIAL IMPLICATIONS

The Engineer's Estimate for this contract was $550,000. Comparing unit prices over the past ten years indicate that the low bid is reasonable. The total estimated cost for construction of the streets in this tender is $1,012,323.96. This estimated cost contains provision for sewer, waterworks, electrical and utility adjustments, catch basin adjustments, and unanticipated extra work in addition to the contract price. This additional work will be performed by the contractor, City crews or, in some instances, by outside utilities. Funding for the City's share of this work has been approved by Council as part of the Local Improvement approval process.

CONCLUSION

The low bid is balanced and consistent with the trend of contract unit prices for the past ten years and supports the recommendation that Contact 2002-10 be awarded to Columbia Bitulithic Ltd.

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(c) 1998 City of Vancouver