ADMINISTRATIVE REPORT

Date: July 9, 2002
Author/Local: AN/6007

RTS No. 2747

CC File No. 2051

Council: July 23, 2002

TO:	Vancouver City Council
FROM:	Director, Office of Cultural Affairs
SUBJECT:	2002 Project Grants: Second Deadline

RECOMMENDATION

THAT Council approve 16 Project Grants totalling $47,400, as listed in Appendix A, source of funds to be the 2002 Cultural Grants budget.

GENERAL MANAGER'S COMMENTS

The General Manager of Community Services RECOMMENDS approval of the foregoing.

COUNCIL POLICY

Council established the annual civic grants program in March 1978. City Council confirmed the criteria used in assessing Cultural Grant applications on Feb. 3, 1987, and approved the current Cultural Grant categories on Dec. 14, 1989.

On Nov. 22, 1994, Council approved a two-step grant approval process whereby undisputed staff recommendations are approved first, while applicants requesting reconsideration are given a second review and are presented to Council at a later date.

Approval of grant recommendations requires eight affirmative votes.

PURPOSE

This report presents staff recommendations on Project Grant requests received for the June 3, 2002 deadline.

BACKGROUND

On April 30, 2002, City Council approved the 2002 Operating Budget, including a Cultural Grants budget ceiling of $3,172,400. The budget for each of the five Cultural Grant categories, together with the current balance in each, is detailed in Table 1.

Table 1

Grant Category	2002 Budget	Allocated	Unallocated Balance
Operating	$1,278,500	$1,278,500	$0
Project	$126,500	$79,100	$47,400
Diversity Initiatives	$50,000	$0	$50,000
Organizational Development	$23,000	$0	$23,000
Subtotal for cash grants	$1,478,000	$1,357,600	$120,400
Theatre Rental Grants	$1,694,400	$0	$1,694,400
Total	$3,172,400	$1,357,600	$1,814,800

DISCUSSION

For the June 3^rd Project Grant cycle, 25 grant requests totalling $126,500 were received. Staff are recommending 16 grants totalling $47,400, as detailed in Appendix A.

The recommendations are based on clearly articulated eligibility and evaluation criteria, including artistic interest, organizational competence, diversification of revenue sources, financial need, and community impact, as summarized in Appendix C.

In making their recommendations, staff have tried to assist some strong first-time applicants as well as organizations that have been contributing to the vitality of Vancouver's cultural life for a number of years. Support for diversity, innovation and community access continue to be important priorities in this grant category. Detailed information about applicants, theirprojects, and staff recommendations is presented in Appendix B, which consists of the front pages of the applications.

All applicants were informed of the recommendations in writing, and given a July 8^th notification deadline for Requests for Reconsideration, with a July 15^th deadline for receiving support information. No requests for reconsideration were received.

CONCLUSION

This is the last report on Project Grants for the year 2002. Reports on 2002/2003 Theatre Rental grants, the Diversity Initiatives program, and Arts Partners in Organizational Development will be presented to Council later in the year. Pending approval of the current recommendations, there will be no unallocated balance in the Operating and Project categories of the 2002 Cultural Grants budget.

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Appendix A

City of Vancouver Cultural Grants 2002
Project Applications (Spring deadline), Alphabetical List

		2002		2002	2001	2000	Other Civic
	Organization Name	Recomm.		Request	Grant	Grant	Support (2000-01)
1	Artropolis (A. T. Eight Artropolis Soc.)	0		7,500	5,400	7,500
2	Basil and Thyme Jazz Soc.	0		5,000
3	Blinding Light Cinema (Blinding Light Film and Video Soc.)	5,000	+	8,000	3,000	2,500
4	Caravan World Rhythms Society	5,000	+	7,500	3,000
5	Dancers Dancing Dance Soc.	0		4,000	2,500	2,500
6	DanStaBat Performance Soc.	4,500		4,500		4,500
7	Edgewise ElectroLit Literary Soc.	1,200	+	5,000	0	1,000
8	Federation of B.C. Writers	2,500		2,500		2,500
9	Foghorn Theatre Soc.	0		5,000
10	Independent Communication Assn.	2,000		8,000	0
11	Kinesis Dance Soc.	1,000		3,000	0	0
12	Latin Summer Fest 2002 (Assoc. de poetas y escritores latino americanos de BC)	0		1,500
13	Leaky Heaven Performance Soc.	3,500		7,500
14	Musica Intima Soc.	3,000	+	3,500	2,000
15	Pacific Assn. of Artist-Run Centres (Unit 306: Soc. For the Democratization of the Arts)	0		2,000
16	Savage Media Soc.	0		2,000	0
17	Seniors' Research Group of Chinese Opera and Music	1,200		1,500	1,200	1,000	BAX $1,600 (2000)
18	Showcase Productions Soc.	0		1,500	0
19	Solo Collective Theatre Society	2,000		2,000
20	Still, In Motion Dance Soc.	0		5,000		1,000
21	Taiwanese Cultural Festival (Taiwanese Canadian Cultural Soc.)	3,000		15,000
22	Van. Centre for Contemporary Asian Art (Centre A)	4,000	+	6,000	2,000		OD $1,000 (2001)
23	Van. Pro Musica (Pro Musica Soc. of Van.)	3,000	+	9,000	1,500	1,500
24	Velocity Media Arts Services Soc.	1,500		5,000
25	Westcoast Sacred Arts Soc.	5,000	+	5,000	4,000
	Totals	47,400		126,500	24,600	24,000

APPENDIX B ( Front Pages of Applications) - ON FILE IN CITY CLERK'S OFFICE

LINK TO APPENDIX C

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(c) 1998 City of Vancouver