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REPORT TO COUNCIL

STANDING COMMITTEE OF COUNCIL
ON CITY SERVICES AND BUDGETS

JUNE 27, 2002

A Regular Meeting of the Standing Committee of Council on City Services and Budgets was held on Thursday, June 27, 2002, at 9:30a.m., in Committee Room No. 1, Third Floor, City Hall.

PRESENT:	Councillor George Puil, Chair Mayor Philip Owen Councillor Fred Bass Councillor Jennifer Clarke, Vice-Chair Councillor Lynne Kennedy Councillor Daniel Lee Councillor Don Lee Councillor Tim Louis Councillor Sandy McCormick *Councillor Gordon Price Councillor Sam Sullivan
CITY MANAGER'S OFFICE:	Judy Rogers, City Manager
CITY CLERK'S OFFICE:	Denise Salmon, Meeting Coordinator

*denotes presence for a portion of the meeting

RECOMMENDATION

1. Vancouver Maritime Museum

- 2002 Annual Review and Operating Grant Request; and
- Operating/Lease Agreement (File 2201/4002)

The Committee had before it an Administrative Report dated May 31, 2002, in which the Director, Office of Cultural Affairs and Finance, in consultation with the Director of Legal Services, provided a review of the Vancouver Maritime Museum's 2001 activities, and presented for Council's consideration its 2002 Operating Grant request, which includes operation of the St. Roch. In addition, this report sought Council's authorization to enter into a new operating/lease agreement with the VMM.

Karen Hasselfelt, Cultural Planner, introduced the three reports before Council this day , all of which refer to the City's collection-based institutions. Ms. Hasselfelt then provided background and funding details on the Maritime Museum. Sue Harvey, Senior Social and Cultural Planner, responded to questions on the operating agreement.

Jim Delgado, Executive Director, Vancouver Maritime Museum, accompanied by Board of Trustees members Ian Rokeby, Vice President and Bill Seney, Treasurer, thanked Council for their support last year and responded to questions related to the Museum's expenditures as set out in the report. Photographs of facility events were also circulated for Council's information. Discussion followed on potential future sites for the Museum.

MOVED by Councillor McCormick
THAT the Committee recommend to Council

A. THAT Council approve an operating grant in the amount of $274,108 to The Vancouver Maritime Museum Society; source of funds to be the 2002 "Other" Grants budget;

B. THAT Council approve an operating grant in the amount of $84,269 to The Vancouver Maritime Museum Society for the operation of the St. Roch; source of funds to be the 2002 "Other" Grants budget;

C. THAT Council agree to, and support the recommendation of the Board of Trustees of The Vancouver Maritime Museum Society to deaccession the BCP45 Seiner and transfer this City asset to the Campbell River Maritime Heritage Society; and

D. THAT Council authorize the Director of Legal Services to execute on behalf of the City a operating/lease agreement granting to The Vancouver Maritime Museum Society (the VMM):

(a) a lease of the buildings and improvements known collectively as the Vancouver Maritime Museum situated at 1905 Ogden Avenue legally known and described as a portion of DLs 5780, 5781 and 5594, Group One, N.W.D. ("the Building");

(b) non-exclusive licenses to use portions of the Grounds, Heritage Harbour and Breakwater Area; and

(c) a non-exclusive license of a portion of the building at 1270 Chestnut Street (the Vancouver Academy of Music Building) for the purpose of storage.

for a term of 15 years commencing June 1, 2002 for nominal rent and on such other terms and conditions as are contained in the draft terms appended to the Administrative Report dated May 31, 2002, entitled "Vancouver Maritime Museum - 2002 Annual Review and Operating Grant Request; and -Operating/Lease Agreement" and on such further other terms and conditions as may be acceptable to the Directors of Legal Services, Real Estate Services and the Office of Cultural Affairs, it being noted that no rights or obligations hereby arise or take effect pursuant to this resolution until the agreement has been executed by both the City and the VMM.

CARRIED UNANIMOUSLY
(Councillor Price absent for the vote.)

2. Vancouver Museum

- Annual Review and 2002 Operating Grant Request
- Supplementary Grant Request (File 2051/4008)

The Committee had before it an Administrative Report dated June 4, 2002, in which the Directors, Office of Cultural Affairs and Finance, provided a review of the Vancouver Museum's year 2001 activities and recommended a 2002 Operating Grant.

Karen Hasselfelt, Cultural Planner, introduced Pauline Thompson, CEO of the Vancouver Museum, Warren Gill, Chair of the Commission and new Board member Carol Kerfoot.

Mr. Gill thanked Council for their past support and guidance and provided details on the new Joyce Wally Learning Centre extension. Ms. Thompson provided Council with a summary of achievements over the last year and acknowledged partnerships with the Museum Association and Maritime Museum.

MOVED by Councillor Louis
THAT the Committee recommend to Council

A. THAT an operating grant of $651,499 be approved to the Vancouver Museum Commission; source of funds to be the 2002 "Other" Grants budget; and

B. THAT Council defer consideration of a supplemental grant request of $150,000 to the Vancouver Museum Commission pending a review of all supplemental grant requests received from the Major Exhibiting Institutions.

CARRIED UNANIMOUSLY

3. Vancouver Art Gallery

- Annual Report & 2002 Operating Grant;
- Amendments to By-laws; and
- Lease/Operating Agreement (File 2051/4006)

The Committee had before it an Administrative Report dated June 4, 2002, in which the Directors, Office of Cultural Affairs & Finance, in consultation with the Director of Legal Services provided a review of the Vancouver Art Gallery's 2001 activities and presented for Council's consideration its 2002 Operating Grant request, by-law amendments, and a Supplemental Grant request. This report also sought Council's authorization to enter into a sublease/operating agreement with the VAG.

Karen Hasselfelt, Cultural Planner, reviewed the recommendations contained in the report.

Kathleen Bartels, Director, Vancouver Art Gallery, introduced her staff and provided an overview of accomplishments over the last eight months. Ms. Bartels responded to questions from Council regarding the VAG's marketing strategies and expenditures related to the acquisition of art for the gallery.

MOVED by Councillor Louis
THAT the Committee recommend to Council

A. THAT Council approve a 2002 operating grant of $1,891,500 to The Vancouver Art Gallery Association; source of funds to be the "Other" Grants budget;

B. THAT Council approve a one-time grant in the amount of $18,735 to The Vancouver Art Gallery Association to reflect an inflationary increase relating to 2000 (compounded); source of funds to be Contingency Reserve;

C. THAT Council approve amendments to The Vancouver Art Gallery Association By-laws as outlined in Appendix "B" of the Administrative Report dated June 4, 2002, entitled "Vancouver Art Gallery - Annual Report & 2002 Operating Grant; Amendments to By-laws; and Lease/Operating Agreement".
D. THAT Council authorize the Director of Legal Services to execute on behalf of the City a sublease/operating agreement granting to The Vancouver Art Gallery Association (the VAG):

(a) a sublease of a portion of the building presently occupied by the VAG located at 800 West Georgia Street legally known and described as Block 51, District Lot 541, Plan 14423 (the Art Gallery); and
(b) a non-exclusive license of a substantial part of the exterior grounds of the Art Gallery,

for a term of 15 years commencing January 1, 2002 for nominal rent and on such other terms and conditions as are contained in the draft terms appended to the Administrative Report dated June 4, 2002, entitled "Vancouver Art Gallery - Annual Report & 2002 Operating Grant; - Amendments to By-laws; and - Lease/Operating Agreement" and on such further other terms and conditions as may be acceptable to the Directors of Legal Services, Real Estate Services and the Office of Cultural Affairs, it being noted that no rights or obligations hereby arise or take effect pursuant to this resolution until the agreement has been executed by both the City and the VAG;

E. THAT Council approve in principle a one-time increase of up to $60,000 to The Vancouver Art Gallery Association operating grant to fund the transfer of responsibilities for exterior maintenance from Building Management to the VAG as outlined in the Administrative Report dated June 4, 2002, entitled "Vancouver Art Gallery - Annual Report & 2002 Operating Grant; -Amendments to By-laws; and - Lease/Operating Agreement" and subject to approval of British Columbia Buildings Corporation (the Head Landlord) and the execution of a sublease/operating agreement; source of funds to be a one-time transfer from the Building Management operating budget to the "Other" Grants budget; and

F. THAT Council defer consideration of the supplemental grant request in the amount of $67,000 from The Vancouver Art Gallery Association pending a review and report back of all supplemental grant requests received from the Major Exhibiting Institutions.

CARRIED UNANIMOUSLY

The Committee adjourned at 10:22 a.m.

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CITY OF VANCOUVER

REGULAR COUNCIL MEETING MINUTES
STANDING COMMITTEE OF COUNCIL ON
CITY SERVICES AND BUDGETS

JUNE 27, 2002

A Regular Meeting of the Council of the City of Vancouver was held on Thursday, June 27, 2002, at 10:23 a.m., in Committee Room No. 1, Third Floor, City Hall, following the Standing Committee on City Services and Budgets meeting, to consider the recommendations of the Committee.

PRESENT:	Mayor Philip Owen Councillor Fred Bass Councillor Jennifer Clarke Councillor Lynne Kennedy Councillor Daniel Lee Councillor Don Lee Councillor Tim Louis Councillor Sandy McCormick Councillor Gordon Price Councillor George Puil Councillor Sam Sullivan
CITY MANAGER'S OFFICE:	Judy Rogers, City Manager
CITY CLERK'S OFFICE:	Denise Salmon, Meeting Coordinator

COMMITTEE OF THE WHOLE

MOVED by Councillor Don Lee
SECONDED by Councillor Sullivan

THAT this Council resolve itself into Committee of the Whole, Mayor Owen in the Chair.

CARRIED UNANIMOUSLY

COMMITTEE REPORTS

Report of Standing Committee on City Services and Budgets
June 27, 2002

Council considered the recommendations of the Committee, as contained in the following clauses of the foregoing report:

Cl.1: Vancouver Maritime Museum

- 2002 Annual Review and Operating Grant Request; and
- Operating/Lease Agreement

Cl.2: Vancouver Museum
- Annual Review and 2002 Operating Grant Request

- Supplementary Grant Request

Cl.3: Vancouver Art Gallery

- Annual Report & 2002 Operating Grant;

- Amendments to By-laws; and
- Lease/Operating Agreement

Clauses 1-3

MOVED by Councillor Puil

THAT the recommendations of the Committee, as contained in Clauses 1-3 of this report, be approved.

CARRIED UNANIMOUSLY AND
BY THE REQUIRED MAJORITY

RISE FROM COMMITTEE OF THE WHOLE

MOVED by Councillor Kennedy

THAT the Committee of the Whole rise and report.

CARRIED UNANIMOUSLY

ADOPT REPORT OF COMMITTEE OF THE WHOLE

MOVED by Councillor Louis
SECONDED by Councillor Bass

THAT the report of the Committee of the Whole be adopted.

CARRIED UNANIMOUSLY

The Council adjourned at 10:25 a.m.

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(c) 1998 City of Vancouver