Agenda Index City of Vancouver

1

REPORT TO COUNCIL

STANDING COMMITTEE OF COUNCIL
ON CITY SERVICES AND BUDGETS

JUNE 13, 2002

A Regular Meeting of the Standing Committee of Council on City Services and Budgets was held on Thursday, June 13, 2002, at 9:30 a.m., in Committee Room No. 1, Third Floor, City Hall.

PRESENT:

Councillor George Puil, Chair
Mayor Philip Owen
Councillor Fred Bass
*Councillor Jennifer Clarke, Vice-Chair
*Councillor Lynne Kennedy
Councillor Tim Louis
Councillor Sandy McCormick
Councillor Sam Sullivan

ABSENT:

Councillor Daniel Lee (Leave of Absence)
Councillor Don Lee (Civic Business)
Councillor Gordon Price

CITY MANAGER'S
OFFICE:

Judy Rogers, City Manager

CITY CLERK'S OFFICE:

Denise Salmon, Meeting Coordinator

*denotes presence for a portion of the meeting

ADOPTION OF MINUTES

The Minutes of the Standing Committee on City Services and Budgets meeting of May 16, 2002, were adopted.
RECOMMENDATION

1. A.S.T.C. Science World -

The Committee had before it an Administrative Report dated May 15, 2002, in which the Directors, Office of Cultural Affairs and Finance, provided a review of Science World's 2001 activities and presented for Council's consideration their 2002 operating grant request. In addition, staff sought Council's endorsement of Science World's application to the Canada B.C. Infrastructure Program. The General Managers of Community and Corporate Services recommended approval.

Karen Hasselfelt, Cultural Planner, was present to respond to questions and introduced Bryan Tisdall, President and CEO, Science World.

MOVED by Councillor McCormick
THAT the Committee recommend to Council

CARRIED UNANIMOUSLY
(Councillors Clarke and Kennedy absent for the vote.)

2. H.R. MacMillan Space Centre Society

The Committee had before it an Administrative Report dated May 7, 2002, in which the Directors, Office of Cultural Affairs and Finance, in consultation with the Director of Legal Services, recommended continued operating support for the H.R. MacMillan Space CentreSociety in the amount of $457,536 and proposed to defer consideration of the current request for a $250,000 supplemental grant. The City Manager recommended approval and further recommended Council direct staff to review and report back on supplemental grants requests related to major exhibiting institutions.

John Dickenson, Managing Director, H.R. MacMillan Space Centre Society and Doug Purdie, Treasurer, provided background history on the Space Centre and an overview of related financial issues. They requested Council move forward with the staffs' recommended deferral of a one-time supplemental grant request.

Council discussion followed on impacts to the Society of not receiving the supplemental grant and alternative fund raising options. Karen Hasselfelt, Cultural Planner, advised to ensure an equitable process, staff propose to review supplemental grant requests from the major exhibiting institutions. This report is expected to be before Council shortly.

MOVED by Councillor Louis
THAT the Committee recommend to Council

A. THAT an operating grant of $457,536 be approved to the H.R. MacMillan Space Centre Society; source of funds to be the 2002 `Other' Grants budget.

B. THAT Council authorize the Director of Legal Services to execute on behalf of the City a sublease/operating agreement granting to the H.R. MacMillan Space Centre Society:

for a term of 15 years commencing June 1, 2002 for nominal rent and on such other terms and conditions as are contained in the draft terms appended to the Administrative Report dated May 7, 2002, entitled "H.R. MacMillan Space Centre Society - Annual Review and 2002 Operating Grant Request, Supplemental Grant Request and Operating/Lease Agreement" and on such further other terms and conditions as may be acceptable to the Directors of Legal Services, Real Estate Services and the Office of Cultural Affairs, it being noted that no rights or obligations hereby arise or take effect pursuant to this resolution until the agreement has been executed by both the City and the H.R. MacMillan Space Centre Society.

C. THAT Council defer consideration of the one-time supplemental grant request for $250,000 from the H.R. MacMillan Space Centre Society as outlined in a letter of request attached as Appendix "B"to the Administrative Report dated May 7, 2002, entitled "H.R. MacMillan Space Centre Society - Annual Review and 2002 Operating Grant Request, Supplemental Grant Request and Operating/Lease Agreement".

D. THAT Council direct staff to review and report back on supplemental grant requests in the context of a comprehensive review of the issues facing, and the City's relationship with the Major Exhibiting Institutions.

CARRIED UNANIMOUSLY

3. East Fraser Lands: Cost Recovered Planning Program (File 8023)

Vancouver City Council at its meeting on May 28, 2002, considered a Policy Report dated May 23, 2002, entitled "East Fraser Lands: Cost Recovered Planning Program" and approved the recommendations contained therein. Also before Council at that meeting was a request to speak from Mr. John Irwin, Coordinator, Southeast False Creek Working Group. Council agreed to invite Mr. Irwin to a future Standing Committee meeting in order to hear his concerns.

John Irwin noted his concerns related to the work that went into the Southeast False Creek process, that was not seen in either the report or the adopted policy statement. The sustainability direction adopted by Council earlier this year also failed to be incorporated into the report. Mr. Irwin suggested some form of stewardship be included in the plan for East Fraser Lands, perhaps as an invitation in the public process. Mr. Irwin recognized the innovative process used for planning the Southeast False Creek lands and suggested the City look at a similar public process for the East Fraser Lands.

Larry Beasley, Director of Current Planning, responded to Mr. Irwin's comments and informed Council staff have met with Mr. Irwin and will take into consideration his comments when proceeding with work on the planning program.

MOVED by Councillor Clarke
THAT the Committee recommend to Council

THAT Council receive for information the presentation from Mr. John Irwin, Coordinator, Southeast False Creek Working Group.

CARRIED UNANIMOUSLY
4. Development and Financing of 900/1100 East Kent Avenue (File 5103)

The Committee had before it an Administrative Report dated March 22, 2002, in which the General Manager of Engineering Services in consultation with the Director of Real Estate Services and the Director of Financial Planning and Treasury recommended an overall development and financing plan for the purchase of the balance of a Property Endowment Fund (PEF) site at 900/1100 East Kent Avenue for use by Engineering Department operations. Two companion reports, also before Council this day, outlined business cases and recommended development and financing of a small batch Ready Mix/Precast Facility and a Material Transfer Facility.

Tom Timm, Deputy City Engineer, with the aid of graphics, provided an overview of the report and advised business cases are in place which will provide the City with long term savings through their operation. In response to a question from Council, Peter Bremner provided details of steps taken to address potential pollution issues.

MOVED by Councillor McCormick
THAT the Committee recommend to Council

THAT Council approve the purchase of PEF land and development of the remainder of the 900/1100 Kent Avenue site at a cost of $6,650,000 as outlined in the Administrative Report dated March 22, 2002, entitled "Development and Financing of 900/1100 East Kent Avenue" with funding to be provided as follows:

· $1,428,000 for land acquisition from the Capital Financing Fund for the Asphalt / Aggregate Facility to be repaid from plant operating revenues;
· $2,149,000 for land acquisition from the Capital Financing Fund, subject to approval of proposals in accompanying reports, for a Ready Mix / Precast Facility and a Material Transfer Facility to be repaid from operating recoveries;
· $2,296,000 from the Capital Financing Fund ($1,610,000 for land acquisition and $686,000 for site development) for the Abandoned Auto operation to be repaid from the existing operating budget ($110,000) and from increased parking enforcement fine revenue ($202,000); and
· $777,000 for land acquisition previously approved from the Solid Waste Capital Reserve for the Recycling Receiving and Transfer Station.
with financing to be provided at market rates on terms satisfactory to the Director of Finance.

CARRIED UNANIMOUSLY

5. Relocation and Construction of a New Ready Mix and Precast

The Committee had before it an Administrative Report dated April 3, 2002, in which the General Manager of Engineering Services discussed the conclusions of a business case that reviewed the City's options for the existing ready mix and precast concrete plant which is located in the soon to be closed, Cambie Works Yard. Staff also recommended Council approve the expenditure of $1,705,000 to purchase the land and build a small-batch ready mix and precast concrete facility at the 900 East Kent Avenue Yard.

Peter Judd, Assistant City Engineer, Water and Sewers, was present to respond to questions.

MOVED by Councillor McCormick
THAT the Committee recommend to Council

A. THAT Council approve the relocation of the existing small-batch ready mix and precast facility from Cambie Works Yard to the new yard at 900 East Kent Avenue.

B. THAT Council approve the expenditure of $1,705,000 to purchase the land and construct a new small-batch ready mix and precast facility at 900 East Kent Avenue; Financing to be provided through a loan from the Capital Financing Fund on terms acceptable to the Director of Finance, to be repaid from plant operating revenues with no net increase to Operating or Capital Budgets.

CARRIED UNANIMOUSLY

6. Development of a Permanent Material Transfer Facility for

The Committee had before it an Administrative Report dated June 6, 2002, in which the General Manager of Engineering Services sought approval for the development of a permanent Material Transfer Facility for excavated material at 900 E. Kent Avenue. The report included the review of a business case which supports the capital expenditure of $2,539,000 to acquire land and make capital improvements to create the permanent facility.

Jody Andrews, Assistant City Engineer, Departmental Services, was present to respond to questions.

MOVED by Councillor McCormick
THAT the Committee recommend to Council

A. THAT Council approve the expenditure of $2,539,000 to purchase the land and construct a Material Transfer Facility for excavated material at 900 E. Kent Avenue; financing to be provided from the Capital Financing Fund on terms satisfactory to the Director of Finance, to be repaid from operating revenue of the Facility with no net increase to Operating or Capital Budgets.

B. THAT Council approve the creation of a permanent Systems Analyst 1A position and a permanent Weighmaster I position as staffing required for the operation of the Material Transfer Facility. Funding is to be provided from the operating revenue of the Facility with no net increase to Operating or Capital Budgets.

CARRIED UNANIMOUSLY

The Committee adjourned at 10:20 a.m.

- - - - -

CITY OF VANCOUVER

REGULAR COUNCIL MEETING MINUTES
STANDING COMMITTEE OF COUNCIL ON
CITY SERVICES AND BUDGETS

June 13, 2002

A Regular Meeting of the Council of the City of Vancouver was held on Thursday, June 13, 2002, at 10:25 a.m., in Committee Room No. 1, Third Floor, City Hall, following the Standing Committee on City Services and Budgets meeting, to consider the recommendations of the Committee.

PRESENT:

Mayor Philip Owen
Councillor Fred Bass
Councillor Jennifer Clarke
Councillor Lynne Kennedy
Councillor Tim Louis
Councillor Sandy McCormick
Councillor George Puil
Councillor Sam Sullivan

ABSENT:

Councillor Daniel Lee (Leave of Absence)
Councillor Don Lee (Civic Business)
Councillor Gordon Price

CITY MANAGER'S
OFFICE:

Judy Rogers, City Manager

CITY CLERK'S OFFICE:

Denise Salmon, Meeting Coordinator

COMMITTEE OF THE WHOLE

MOVED by Councillor Clarke
SECONDED by Councillor Kennedy

THAT this Council resolve itself into Committee of the Whole, Mayor Owen in the Chair.

CARRIED UNANIMOUSLY

COMMITTEE REPORTS

Report of Standing Committee on City Services and Budgets
June 13, 2002

Council considered the recommendations of the Committee, as contained in the following clauses of the foregoing report:

Clauses 1 and 2

MOVED by Councillor Puil

THAT the recommendations of the Committee, as contained in Clauses 1 and 2 of this report, be approved.

CARRIED UNANIMOUSLY AND BY
THE REQUIRED MAJORITY

Clauses 3-6

MOVED by Councillor Puil

THAT the recommendations of the Committee, as contained in Clauses 3-6 of this report, be approved.

CARRIED UNANIMOUSLY

RISE FROM COMMITTEE OF THE WHOLE

MOVED by Councillor Louis

THAT the Committee of the Whole rise and report.

CARRIED UNANIMOUSLY

ADOPT REPORT OF COMMITTEE OF THE WHOLE

MOVED by Councillor Clarke
SECONDED by Councillor Sullivan

CARRIED UNANIMOUSLY

ENQUIRIES AND OTHER MATTERS

1. Leave of Absence - Councillor Puil (File 1254)

MOVED by Councillor Clarke
SECONDED by Councillor Sullivan

THAT Councillor Puil be granted Leave of Absence for the remainder of Thursday, June 13, 2002.

CARRIED UNANIMOUSLY

The Council adjourned at 10:26 a.m.

* * * * *

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