Agenda Index City of Vancouver

REPORT TO COUNCIL

STANDING COMMITTEE OF COUNCIL
ON CITY SERVICES AND BUDGETS

MAY 16, 2002

A Regular Meeting of the Standing Committee of Council on City Services and Budgets was held on Thursday, May 16, 2002, at 9:35 a.m., in Committee Room No. 1, Third Floor, City Hall.

PRESENT:

*Councillor George Puil, Chair
*Mayor Philip Owen
Councillor Fred Bass
Councillor Jennifer Clarke, Vice-Chair
Councillor Lynne Kennedy
Councillor Daniel Lee
Councillor Don Lee
*Councillor Tim Louis
Councillor Sandy McCormick
*Councillor Gordon Price
Councillor Sam Sullivan

CITY MANAGER'S
OFFICE:

Judy Rogers, City Manager

CITY CLERK'S OFFICE:

Lori Isfeld, Meeting Coordinator

*denotes presence for a portion of the meeting.

ADOPTION OF MINUTES

The Minutes of the Standing Committee on City Services and Budgets meeting of April 25 and May 2, 2002, were adopted.

RECOMMENDATION

1. Reconsideration of Community Services Grants Applications

The Committee had before it an Administrative Report dated April 18, 2002, entitled "Reconsideration of Community Services Grants Applications", and a Memorandum dated May 6, 2002, advising that the Standing Committee on City Services and Budgets, at its May 2, 2002 meeting, heard from speakers on the Administrative Report and took action on Recommendation A. A delegation for Women Against Violence Against Women inadvertently did not have the opportunity to speak. Council therefore agreed to hear from the WAVAW delegation at a future meeting.

Anne Kloppenberg, Social Planner, reviewed the rationale for the grant recommended by staff which was subsequently approved by Council, and responded to questions.

Geraldine Glattstein, Executive Director, WAVAW, urged Council to consider granting additional funds to pay for a full-time rather than a half-time aboriginal outreach position. Ms. Glattstein's comments included:

· emphasis was placed on the importance of aboriginal outreach workers, whose responsibilities include visiting sexual assault victims in hospital and one-to-one counselling;
· outreach worker expenses include transportation, a facility and office supplies;
· City has supported WAVAW for almost two decades;
· concern expressed regarding the consistent decreases in funding from the City and the effect this is having on the level of service provided with regard to aboriginal outreach.

MOVED by Mayor Owen
THAT the Committee recommend to Council

A. THAT Council reaffirm the grant amount approved to WAVAW at the May 2, 2002, Council Meeting immediately following the Standing Committee on City Services and Budgets as follows:

CARRIED
(Councillor Bass opposed)
(Councillors Louis and Price absent for the vote)

At this point in the proceedings the Committee noted the Unfinished Business item on the agenda of the Council meeting immediately following the Standing Committee on City Services and Budgets, and agreed to vary the agenda in order to deal with the matter now. It was therefore,

MOVED by the Mayor
THAT the Committee recommend to Council

CARRIED
(Councillor Bass opposed)
(Councillors Louis and Price absent for the vote)

2. 2002 Basic Capital Budget (File 1602)

The Committee had before it an Administrative Report dated April 29, 2002, in which the General Manager of Corporate Services / Director of Finance summarized the 2002 Capital Budget and sought Council's approval for the allocation of funding to complete the 2002 Capital Program.

Annette Klein, Manager of Budgets, provided an overview of the report and explained the deferral of Little Mountain Neighbourhood funding.

MOVED by Mayor Owen
THAT the Committee recommend to Council

C. THAT the allocations to the Community Service Initiatives and Other components of the 2002 Basic Capital Budget as summarized in this report and detailed in Appendix 2 of the Administrative Report dated April 29, 2002, entitled "2002 Basic Capital Budget", be approved with the source of funding to be Capital from Revenue as provided in Recommendation B.

CARRIED UNANIMOUSLY
(Councillors Louis and Price absent for the vote)

3. 2002 Supplementary Capital Budget (File 1602)

The Committee had before it an Administrative Report dated April 25, 2002, in which the General Manager of Corporate Services / Director of Finance reviewed the requests for funding from the 2002 Supplementary Capital Budget, and recommended projects to Council for approval.

Annette Klein, Manager of Budgets, reviewed the report and responded to questions regarding animal shelters and police crowd control equipment.

MOVED by the Mayor
THAT the Committee recommend to Council

A. THAT the projects identified as recommended in Appendix 1 of the Administrative Report dated April 25, 2002, entitled "2002 Supplementary Capital Budget", and totaling $1,593,600 be approved; source of funds to be the 2002 Supplementary Capital Budget.

carried unanimously

AMENDMENT MOVED by Councillor Bass

THAT the words "minus $80,000 to be subtracted from the amount recommended for tactical riot gear", be added to Recommendation A, following the words "totalling $1,593,600".

LOST
(Councillors Clarke, Kennedy, Daniel Lee, Don Lee, McCormick, Puil, Sullivan, and the Mayor opposed)
(Councillor Price absent for the vote)

The amendment having lost, Mayor Owen's motion was put and CARRIED UNANIMOUSLY (Councillor Price absent for the vote).

4. 2002 Engineering Basic Capital Budget (File 1602)

The Committee had before it an Administrative Report dated May 2, 2002, in which the General Manager of Engineering Services provided an overview of submissions for Streets, Communications, Street Lighting, Sewers and Drainage, Waterworks, and Yards.

Jody Andrews, Assistant City Engineer, Departmental Services, reviewed the report.

MOVED by Councillor Louis
THAT the Committee recommend to Council

A. THAT the 2002 Streets, Street Lighting, Yards and Communications Basic Capital Budget totalling $23,214,100 as summarized in the Administrative Report dated May 2, 2002, entitled "2002 Engineering Basic Capital Budget", and detailed in Appendix 1, be approved. Funding, excluding pre-approved borrowing of $10,573,600, to be provided as follows:

B. THAT the 2002 Sewers Basic Capital Budget totalling $17,015,000 as summarized in the Administrative report dated May 2, 2002, and detailed in Appendix 1 of the Administrative Report dated May 2, 2002, entitled "2002 Engineering Basic Capital Budget", be approved. Funding, excluding pre-approved borrowing of $12,985,000, to be provided in new borrowing approved under Council authority for the Sewer component of the budget.

C. That the 2002 Waterworks Basic Capital Budget totalling $14,000,000 as summarized in the Administrative Report dated May 2, 2002, entitled "2002 Engineering Basic Capital Budget", and detailed in Appendix 1, be approved. Funding, excluding pre-approved borrowing of $9,950,000, to be provided in new borrowing approved under Council authority for the Water component of the budget.

D. That the Capital closeouts as detailed in Appendix 2 of the Administrative Report dated May 2, 2002, entitled "2002 Engineering Basic Capital Budget",be approved and that the required carry forward of surpluses and deficits be brought into the 2000-02 Capital Plan Account Structure.

CARRIED UNANIMOUSLY
(Councillor Price absent for the vote)

5. 2002 Capital Budget - Park Board (File 1602)

The Committee had before it an Administrative Report dated May 3, 2002, in which the General Manager, Board of Parks and Recreation sought Council's approval for a proposed allocation to the Park Board of the remaining Capital Plan funds for the current year, and Park Board 2002 Capital Budget.

Susan Mundick, General Manager, Board of Parks and Recreation, reviewed the report.

MOVED by Councillor Don Lee
THAT the Committee recommend to Council

A. THAT the 2002 Park Board Basic Capital Budget totalling $11,887,917 as detailed in the Administrative Report dated May 3, 2002, entitled "2002 Capital Budget - Park Board", be approved, with the source of funding to be $4,015,700 from pre-approved borrowing and $5,602,217 from plebiscite borrowing authority, with the balance of $2,270,000 from Capital from Revenue, as approved in the 2000 - 2002 Capital Plan.

B. THAT the 2002 Park Board Capital Budget be increased by $963,250, with the source of funding to be community donations and the Hamber/Livingstone Reserve Fund as detailed in the Administrative Report dated May 3, 2002, entitled "2002 Capital Budget - Park Board".

CARRIED UNANIMOUSLY
(Councillor Price and the Mayor absent for the vote)

- - - - -
The Committee agreed to vary the order of the Agenda to consider Item 7.
For clarity, the Agenda items are minuted in the order they were dealt with.
- - - - -

7. False Creek Flats Development Sewerage Infrastructure

The Committee had before it an Administrative Report dated May 10, 2002, in which the General Manager of Engineering Services sought Council's approval of funding for sewer infrastructure construction work in the False Creek Flats to meet area development agreements.

Peter Judd, Assistant City Engineer - Water and Sewers, was available to respond to questions.

MOVED by Councillor McCormick
THAT the Committee recommend to Council

THAT Council approve funding of the sewer infrastructure projects in the False Creek Flats and identified in the Administrative Report dated May 10, 2002, entitled "False Creek Flats Development Sewerage Infrastructure Funding", at a cost of $3.1 million with funding to be provided from developer contributions ($706,000), existing sewer capital budget ($494,000); the Property Endowment Fund ($616,000); and False Creek Flats development cost levies ($1,284,000), AND THAT the Director of Finance be authorized to provide financing of $1,156,000 in advance of the receipt of DCL funds with repayment from future DCL revenues.

CARRIED UNANIMOUSLY
(Councillor Price absent for the vote)

- - - - -
The Committee recessed at 10:05 a.m., and following an "In Camera"
Council meeting, reconvened in open session at 11:02 a.m. with all members present.

During discussion of the following item the Chair left the meeting on
Civic Business and Councillor Clarke assumed the Chair.

- - - - -

6. City of Vancouver Off-Street Parking Facilities - Parking Corporation of Vancouver Budget Review and 2002 Capital Budget Approvals (File 1753/1602)

The Committee had before it an Administrative Report dated April 30, 2002, in which the General Managers of Engineering Services and Corporate Services reviewed the financial performance of the Vancouver Parking Corporation (VPC) and sought Council's approval for the 2002 Capital Budget for the VPC and Bentall and Pacific Centre business partners. The report also recommended that proposal calls be issued for the jointly shared Bentall Tower V parkade and for the continued operation of the Library Square parkade. In addition, the report provided the VPC 2002 Operating Budget and 2001 actual financial figures for Council's information.

The General Managers of Engineering and Corporate Services noted in the report that they have concerns about the inability of the Vancouver Parking Corporation to meet its budgeted financial targets for the past two years, and about the general level of returns to the City. It was further noted that the VPC needs to make improvements to its operations to ensure they are providing competitive results, and that one method to test the competitiveness of the operation is to subject the management of two lots to an open bidding process.

Bob MacDonald, Parking Engineer, provided an overview of the report, explained some of the concerns around performance and accountability of the VPC, provided rationale for the recommendations and responded to questions regarding the proposed agreement with Bentall Development Services, criteria used for public tendering, and the proposed benchmarking process. Mr. MacDonald also noted that because of high auto theft, monitoring and deterrent equipment is planned for the lot between the Terminal and Vancouver Clubs.

Dave Rudberg, General Manager of Engineering Services, responded to questions regarding the rationale for the proposed two year temporary position which would oversee the City's off-street parking assets and manage the City's interests more aggressively.

David Walker, Chairman of the Board, EasyPark, Vancouver Parking Corporation, provided an overview of events for the year. Some of his comments included:

· 2001 was a banner year for the corporation and challenging based on the work in progress from 2000;
· revenues were not as much as expected due to the transit strike and the events of September 11, 2001;
· marketing of EasyPark included working with Tourism Vancouver to have the EasyPark logo denoted on all Tourism Vancouver maps;
· theft from auto is the biggest challenge;
· EasyPark/VPC maintains facilities and provides security and cleaning; its not just parking operation but parking management.

Alan Whitchelo, Senior Vice-President, Bentall Development Services, provided a brief overview of the parking proposed for Bentall V, noting it is intended to be a first-class downtown facility. Mr. Whitchelo also noted EasyPark/VPC has done a relatively good job but not as good as what would be expected for a first class operation. Mr. Whitchelo advised Bentall Development Services therefore supports the recommendation to test the operation by opening up the management of two lots to a bidding process.

MOVED by Councillor Louis
THAT the Committee recommend to Council

A. THAT Council receive for information the summary of the Parking Corporation of Vancouver (VPC) 2001 Operating and Capital financial results, with the Audited Financial Statements available through the Office of the City Clerk.

B. THAT Council receive for information the summary of the VPC 2002 Operating Budget.

C. THAT Council approve the VPC 2002 Direct and Indirect Capital Budget items totalling $203,500 to be funded from the Parking Site Reserve.

D. THAT Council approve $300,000 for security upgrades to the Gastown Parkade with $150,000 funded from the Parking Site Reserve and $150,000 from a Western diversification fund grant.

E. THAT Council approve additional Capital expenditures of $350,000 for the City's 50% share for the rehabilitation of elevators at Pacific Centre, and $214,000 for the City's proportionate share for security and equipment improvements at the Bentall V parkade, funded from the Parking Site Reserve.

F. THAT Council approve $150,000 for staff resources over the next 2 years for the oversight of the City's off-street parking assets, and to further a corporate review of the various properties, including potential development opportunities, funds provided from the Parking Site Reserve.

F. THAT Staff, with the support of Bentall Properties, issue a proposal call for the operation of the jointly owned Tower V parking facilities, and issue a proposal call for the operation of the parkade at Library Square, as required under the sharing arrangement with the Federal Public Works department. Both would be reported to Council for any award.

CARRIED UNANIMOUSLY
(Councillor Puil absent for the vote)

The Committee adjourned at 11:58 a.m.

- - - - -

CITY OF VANCOUVER

REGULAR COUNCIL MEETING MINUTES
STANDING COMMITTEE OF COUNCIL ON
CITY SERVICES AND BUDGETS

MAY 16, 2002

A Regular Meeting of the Council of the City of Vancouver was held on Thursday, May 16, 2002, at 10:06 a.m., in Committee Room No. 1, Third Floor, City Hall, following the Standing Committee on City Services and Budgets meeting, to consider the recommendations of the Committee.

PRESENT:

Mayor Philip Owen
Councillor Fred Bass
Councillor Jennifer Clarke
Councillor Lynne Kennedy
Councillor Daniel Lee
Councillor Don Lee
Councillor Tim Louis
Councillor Sandy McCormick
*Councillor Gordon Price
*Councillor George Puil (Civic Business)
Councillor Sam Sullivan

CITY MANAGER'S
OFFICE:

Judy Rogers, City Manager

CITY CLERK'S OFFICE:

Lori Isfeld, Meeting Coordinator

*denotes presence for a portion of the meeting.

"IN CAMERA" MEETING

MOVED by Councillor McCormick
SECONDED by Councillor Clarke

THAT Council will go into a meeting later this day which is closed to the public, pursuant to Section 165.2 (1) of the Vancouver Charter, to discuss matters related to paragraph:

CARRIED UNANIMOUSLY
(Councillor Price absent for the vote)

- - - - -

The Council recessed at 10:07 a.m., and reconvened at 11:59 a.m., to consider the recommendations of the Committee.

- - - - -

COMMITTEE OF THE WHOLE

MOVED by Councillor Don Lee
SECONDED by Councillor Kennedy

THAT this Council resolve itself into Committee of the Whole, Mayor Owen in the Chair.

CARRIED UNANIMOUSLY
(Councillor Puil absent for the vote)

COMMITTEE REPORTS

Report of Standing Committee on City Services and Budgets
May 16, 2002

Council considered the recommendations of the Committee, as contained in the following clauses of the foregoing report:

Clause 1

MOVED by Councillor Clarke

THAT the recommendations of the Committee, as contained in Clause 1 of this report, be approved.

CARRIED
(Councillor Bass opposed)
(Councillors Louis and Price absent for the vote)

Clause 2

MOVED by Councillor Clarke

THAT the recommendations of the Committee, as contained in Clause 2 of this report, be approved.

CARRIED UNANIMOUSLY
(Councillors Louis and Price absent for the vote)

Clauses 3, 4 and 7

MOVED by Councillor Clarke

THAT the recommendations of the Committee, as contained in Clauses 3, 4 and 7 of this report, be approved.

CARRIED UNANIMOUSLY
(Councillor Price absent for the vote)

Clause 5

MOVED by Councillor Clarke

THAT the recommendations of the Committee, as contained in Clause 5 of this report, be approved.

CARRIED UNANIMOUSLY
(Councillor Price and the Mayor absent for the vote)

Clause 6

MOVED by Councillor Clarke

THAT the recommendations of the Committee, as contained in Clause 1 of this report, be approved.

CARRIED UNANIMOUSLY
(Councillor Puil absent for the vote)

UNFINISHED BUSINESS

1. Reconsideration of Community Services Grants Applications (File 2151)

This item was dealt with during the Standing Committee on City Services and Budgets meeting earlier this day.

RISE FROM COMMITTEE OF THE WHOLE

MOVED by Councillor Kennedy

THAT the Committee of the Whole rise and report.

CARRIED UNANIMOUSLY
(Councillor Puil absent for the vote)

ADOPT REPORT OF COMMITTEE OF THE WHOLE

MOVED by Councillor McCormick
SECONDED by Councillor Don Lee

CARRIED UNANIMOUSLY
(Councillor Puil absent for the vote)

ENQUIRIES AND OTHER MATTERS

1. Leave of Absence - Councillor Daniel Lee (File 1254)

MOVED by Councillor Bass
SECONDED by Councillor Louis

THAT Councillor Daniel Lee be granted Leave of Absence for June 13, 2002.

CARRIED UNANIMOUSLY
(Councillor Puil absent for the vote)

The Council adjourned at 12:02 p.m.

* * * * *

cs020516.htm

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