2001 Advance Instalments: Cultural Operating Grants

ADMINISTRATIVE REPORT

Date: December 21, 2000
Author/Local: AN/6007

RTS No. 01802

CC File No: 2051

Council: January 9, 2001

TO:

Vancouver City Council

FROM:

Director, Office of Cultural Affairs

SUBJECT:

2001 Advance Instalments: Cultural Operating Grants

RECOMMENDATION

THAT Council approve advance instalments for Cultural Operating grants in the amount of $442,400 to the 45 organizations listed in Table 1, source of funds to be the 2001 Cultural Grants Budget.

COMMENTS

The General Manager of Community services RECOMMENDS approval of the foregoing.

POLICY

On December 14, 1989, City Council approved the provision of advance instalments for Cultural Operating grants to applicants that meet specific criteria. As approved in 1989, and amended by Council on February 5, 1998, the three basic criteria for receipt of advance instalments are:

· The applicant has received a Cultural Operating grant for at least three consecutive years.

· The applicant's Operating grant in the previous year was over $7,500.

·
An initial review of an organization's current application indicates no critical concerns about the applicant's finances, organizational stability or overall performance in the past year.

On February 1, 1996, City Council established the basis for calculating advanceinstalments for Cultural grants as 40% of an applicant's Operating grant in the previous year.

Approval of grant recommendations requires eight affirmative votes.

PURPOSE

This report recommends that advance instalments on Cultural Operating grants be provided as in past years, and that payments representing 40% of each of the 45 eligible applicants' 2000 grant be made, for a total of $442,400.

BACKGROUND

Advance instalments for the Cultural Operating grants category were introduced in 1990 to alleviate the cash flow problems that many arts organizations experience at the beginning of the calendar year, when they are in mid-season, but when government and foundation grant budgets have not yet been approved. Before that, only a few large cultural organizations, mostly in the "Other" grants category, were given advances on their operating grants. Recommendations for advance instalments on Cultural Operating grants are usually presented to Council in January, following a preliminary review of grant applications received at the beginning of December.

DISCUSSION

In 2000, the City provided Operating grants amounting to $1,254,500 to 78 organizations. This year, 83 Operating grant requests totalling $1,594,736 have been received. Following a review of these applications in relation to advance instalment criteria, 45 Operating grant applicants are recommended for advances totalling $442,400, as listed in Table 1.

Table 1 - Advance Installments

Organization

2000 Grant

2001 Advance

Alliance for Arts & Culture Soc.

$40,000

$16,000

Arts Club of Vancouver Theatre Soc.

$85,000

$34,000

Artspeak Gallery Soc.

$10,000

$4,000

Axis Theatre Soc.

$12,500

$5,000

Ballet BC (Pacific Ballet BC Soc.)

$80,000

$32,000

Bard on the Beach Theatre Soc.

$9,500

$3,800

Canadian Craft Museum Assn.

$24,000

$9,600

Canadian Music Centre - BC

$11,000

$4,400

Carousel Theatre Soc.

$21,000

$8,400

Chamber Music Festival (Van. Recital Soc.)

$10,000

$4,000

Children's Arts Umbrella

$15,000

$6,000

Children's Festival (C.I.A.Y.A.)

$116,500

$46,600

Cineworks Independent Filmmakers Soc.

$15,000

$6,000

Coastal Jazz and Blues Soc.

$10,000

$4,000

Contemporary Art Gallery Soc.

$38,000

$15,200

DanceArts Vancouver Soc.

$27,000

$10,800

Early Music Vancouver (Van. Soc. for Early Music)

$15,000

$6,000

EDAM Performing Arts Soc.

$10,000

$4,000

Firehall Theatre Soc.

$37,000

$14,800

Green Thumb Players Soc.

$30,000

$12,000

Grunt Gallery - Visible Arts Soc.

$9,000

$3,600

Headlines Theatre (Theatre for Living Soc.)

$11,500

$4,600

Holy Body Tattoo Soc.

$9,000

$3,600

Kokoro Dance Theatre Soc.

$10,000

$4,000

Moving Images Distribution Soc.

$9,000

$3,600

Or Gallery Soc.

$9,000

$3,600

Pacific Cinémathèque Pacifique

$20,500

$8,200

Pink Ink Theatre Productions Assn.

$8,000

$3,200

Playwrights Theatre Centre

$15,000

$6,000

Public Dreams Soc.

$12,500

$5,000

Satellite Video Exchange Soc.

$16,000

$6,400

Touchstone Theatre Soc.

$20,000

$8,000

Van. Cantata Soc.

$12,000

$4,800

Van. Co-operative Radio (Com. Radio Edn. Soc.)

$8,000

$3,200

Van. Dance Centre Soc.

$18,000

$7,200

Van. East Cultural Centre

$69,000

$27,600

Van. Folk Music Festival Soc.

$55,000

$22,000

Van. Fringe Festival (First Van. Theatrespace Soc.)

$31,500

$12,600

Van. Intl. Film Festival Soc.

$17,500

$7,000

Van. Intl. Writers Festival Soc.

$20,000

$8,000

Van. New Music Soc.

$23,000

$9,200

Van. Opera Assn.

$14,000

$5,600

Van. Symphony Soc.

$46,000

$18,400

Van. Youth Theatre Soc.

$8,000

$3,200

Western Front Soc.

$18,000

$7,200

Total

$1,106,000

$442,400

CONCLUSION

The advance instalments recommended in this report represent 35% of the proposed 2001 Cultural Operating grants budget ceiling. As in previous years, following Council's decision, all recipients will be notified in writing that approval of an advance payment does not represent a commitment for additional funds, which will depend on further staff evaluation and on the Cultural grants budget level established by Council for 2001.

* * * * *

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TO:	Vancouver City Council
FROM:	Director, Office of Cultural Affairs
SUBJECT:	2001 Advance Instalments: Cultural Operating Grants

Organization	2000 Grant	2001 Advance
Alliance for Arts & Culture Soc.	$40,000	$16,000
Arts Club of Vancouver Theatre Soc.	$85,000	$34,000
Artspeak Gallery Soc.	$10,000	$4,000
Axis Theatre Soc.	$12,500	$5,000
Ballet BC (Pacific Ballet BC Soc.)	$80,000	$32,000
Bard on the Beach Theatre Soc.	$9,500	$3,800
Canadian Craft Museum Assn.	$24,000	$9,600
Canadian Music Centre - BC	$11,000	$4,400
Carousel Theatre Soc.	$21,000	$8,400
Chamber Music Festival (Van. Recital Soc.)	$10,000	$4,000
Children's Arts Umbrella	$15,000	$6,000
Children's Festival (C.I.A.Y.A.)	$116,500	$46,600
Cineworks Independent Filmmakers Soc.	$15,000	$6,000
Coastal Jazz and Blues Soc.	$10,000	$4,000
Contemporary Art Gallery Soc.	$38,000	$15,200
DanceArts Vancouver Soc.	$27,000	$10,800
Early Music Vancouver (Van. Soc. for Early Music)	$15,000	$6,000
EDAM Performing Arts Soc.	$10,000	$4,000
Firehall Theatre Soc.	$37,000	$14,800
Green Thumb Players Soc.	$30,000	$12,000
Grunt Gallery - Visible Arts Soc.	$9,000	$3,600
Headlines Theatre (Theatre for Living Soc.)	$11,500	$4,600
Holy Body Tattoo Soc.	$9,000	$3,600
Kokoro Dance Theatre Soc.	$10,000	$4,000
Moving Images Distribution Soc.	$9,000	$3,600
Or Gallery Soc.	$9,000	$3,600
Pacific Cinémathèque Pacifique	$20,500	$8,200
Pink Ink Theatre Productions Assn.	$8,000	$3,200
Playwrights Theatre Centre	$15,000	$6,000
Public Dreams Soc.	$12,500	$5,000
Satellite Video Exchange Soc.	$16,000	$6,400
Touchstone Theatre Soc.	$20,000	$8,000
Van. Cantata Soc.	$12,000	$4,800
Van. Co-operative Radio (Com. Radio Edn. Soc.)	$8,000	$3,200
Van. Dance Centre Soc.	$18,000	$7,200
Van. East Cultural Centre	$69,000	$27,600
Van. Folk Music Festival Soc.	$55,000	$22,000
Van. Fringe Festival (First Van. Theatrespace Soc.)	$31,500	$12,600
Van. Intl. Film Festival Soc.	$17,500	$7,000
Van. Intl. Writers Festival Soc.	$20,000	$8,000
Van. New Music Soc.	$23,000	$9,200
Van. Opera Assn.	$14,000	$5,600
Van. Symphony Soc.	$46,000	$18,400
Van. Youth Theatre Soc.	$8,000	$3,200
Western Front Soc.	$18,000	$7,200

Total	$1,106,000	$442,400