Agenda Index City of Vancouver

ADMINISTRATIVE REPORT

TO:

Vancouver City Council

FROM:

Director, Facilities Development

SUBJECT:

New Continental Residence - 1067 Seymour Street - Building Envelope Restoration

 

RECOMMENDATION

GENERAL MANAGERS' COMMENTS

POLICY

· Council approval is required for contracts over $300,000.

· Contracts are to be awarded on the basis of best value for the City.

PURPOSE

The purpose of this report is to request Council's approval to award a contract for the building envelope restoration of the New Continental Residence, 1067 Seymour Street, to Heatherbrae Construction Company Ltd.

BACKGROUND

The New Continental Residence is a City of Vancouver Housing Corporation owned, 110-unit non-market facility located at 1067 Seymour Street. It was constructed in 1991 in accordance with BC Housing Standards of the time, which set out a maximum unit price for each suite and methods of construction. The building is a 15-storey concrete frame structure over three levels of underground parking; a two-storey brick street wall forms a podium for the residential tower which was clad with an Exterior Insulation and Finish System (EIFS). Investigations for the Strategic Plan identified moisture problems beginning to appear in 1998.

In October 1999 Council agreed to receive $858,000 from BC Housing towards the repairs related to water penetration, the remaining funding for the repair of the cladding was to be received by BC Housing from CMHC. No implementation was to commence until the federal funds were in place. Council also appointed Read Jones Christoffersen Ltd. as prime consultants in the amount of $188,200 plus GST for the design work associated with the building envelope restoration.

DISCUSSION

After a detailed review of the condition of the cladding the consultant recommended that all the EIFS and insulation be stripped from the building and replaced with new insulation and rainscreen cladding. Various options were reviewed and costed. A combination of metal panels and metal cladding was selected.

Additionally, several of the roofs have been leaking and many are nearing the end of their useful life. All roofs above the third floor are being reroofed within this contract.

From an open request of expressions of interest for prequalification of general contractors, five contractors were prequalified to submit tenders for the project. Complete tenders were received from two contractors. As the bids were identical, and the project overbudget, the tenderers reviewed several changes of scope and submitted post-tender prices for the proposed deletions.

Contractor

Base Bid

Accepted Deletions

Revised Bid

Haebler Construction Ltd.

$2,580,000

($206,000)

$2,374,000

Heatherbrae Construction Company Ltd.

$2,580,000

($286,120)

$2,293,880

On the basis of best value it is recommended the contract be awarded to Heatherbrae Construction Company Ltd., the low bidder, up to a maximum amount of $2,293,880 plus GST. A potential option for further reducing the price by up to $43,000 is being considered and will be resolved prior to finalizing the contract price.

Funding for the project will be as follows:

Heatherbrae Construction Company Ltd. met all the requirements of the tender documents.

The contract value is within the amount originally budgeted for this portion of the project.

All tenderers have been advised of this recommendation.

* * * * *


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