Agenda Index City of Vancouver

1

CITY OF VANCOUVER

REGULAR COUNCIL MEETING MINUTES
STANDING COMMITTEE OF COUNCIL ON
CITY SERVICES AND BUDGETS

APRIL 6, 2000

PRESENT:

Mayor Philip Owen
Councillor Fred Bass
Councillor Jennifer Clarke
Councillor Daniel Lee
Councillor Don Lee
Councillor Tim Louis
Councillor Sandy McCormick
Councillor Gordon Price
Councillor George Puil
Councillor Sam Sullivan

ABSENT:

Councillor Lynne Kennedy (Civic Business)

CITY MANAGER'S
OFFICE:

Judy Rogers, City Manager
Brent MacGregor, Deputy City Manager

CITY CLERK'S
OFFICE:

Tarja Tuominen, Meeting Coordinator

COMMITTEE OF THE WHOLE

MOVED by Cllr. Puil,
SECONDED by Cllr. Clarke,

COMMITTEE REPORTS

Report of Standing Committee on City Services and Budgets
April 6, 2000

Clause 1

Clause 2
MOVED by Cllr. Puil,

Clauses 3 and 4
MOVED by Cllr. Puil,

(Councillors Bass and Louis opposed)

RISE FROM COMMITTEE OF THE WHOLE

MOVED by Cllr. Puil,

ADOPT REPORT OF COMMITTEE OF THE WHOLE

MOVED by Cllr. Puil,
SECONDED by Cllr. Clarke,

The Council adjourned at 12:50 p.m.

- - - - -

REPORT TO COUNCIL

STANDING COMMITTEE OF COUNCIL
ON CITY SERVICES AND BUDGETS

APRIL 6, 2000

PRESENT:

Councillor George Puil, Chair
*Mayor Philip Owen
Councillor Fred Bass
Councillor Jennifer Clarke, Vice-Chair
Councillor Daniel Lee
Councillor Don Lee
Councillor Tim Louis
Councillor Sandy McCormick
Councillor Gordon Price
*Councillor Sam Sullivan

ABSENT:

Councillor Kennedy (Civic Business)

CITY MANAGER'S

OFFICE:

Judy Rogers, City Manager
Brent MacGregor, Deputy City Manager

CITY CLERK'S
OFFICE:

Tarja Tuominen, Meeting Coordinator

*Denotes presence for a portion of the meeting.

ADOPTION OF MINUTES

Vary Order of the Agenda


RECOMMENDATION

2. Information Technology Long Term Plan and

RECOMMENDED

(Councillor Sullivan and the Mayor not present for the vote)

3. SAP Sustainment Plan File: 1151

· the proposed sustainment team of 19 is not large enough to handle the upgrading; they will not be able to problem-solve effectively nor will they have time to explain;

Clause No. 3 (cont’d)

· the upgrade will involve a major time commitment from the sustainment team, which cannot do sustainment and upgrade at the same time; the upgrade looks radically different from the current version;
· currently, there are no groups of people with shared information, only certain individuals with particular skills;
· staff with particular skills are leaving rapidly and taking knowledge with them;
· the departmental coach system is not working well; staff do not know who their department coaches are;
· staff suffered from a huge amount of stress the first time around which resulted in lost productivity and a high amount of stress leave;
· more time for training is needed;
· additional staff costs, not noted in the report, will result from reclassifications; the downward shift of responsibilities will result in pay increases for many people;
· the cost for consultants is very high; a far more cost-effective way to train is to create an in-house team; however will have a problem with retention of staff.;
· the report identifies no clear dollar savings or service improvements;
· the Committee should ask for another report back with cost estimates on making do with the current version;
· the City of Edmonton joint staff management process to implement upgrading is excellent.

THAT the SAP Sustainment Plan be referred back to staff for consultation and collaboration with the Union and brought back for consideration in two to three weeks.

(Councillors Clarke, Daniel Lee, Don Lee, McCormick, Price,
Puil, Sullivan and the Mayor opposed)

Clause No. 3 (cont’d)

RECOMMENDED

A. THAT Council approve the establishment of an SAP Sustainment Team, including the creation of 10 full time positions, the reassignment of nine existing positions, a benefits realization initiative, SAP functional consulting support and ongoing SAP Sustainment Team training, at a cost of $1.9 million for 2000 and an ongoing annual cost of approximately $1.4 million; source of funding to be $403,000 from existing departmental budgets ($537,000 ongoing), and $1.5 million ($873,000 ongoing) from the Information Technology Long Term Financing Plan. Classification of the 19 positions to be determined by the General Manager of Human Resources.

B. THAT Council approve the allocation of $800,000 for the upgrade of City’s SAP system, including funding for upgrade planning, hardware upgrading and consulting services; source of funding to be the Information Technology Long Term Financing Plan ($500,000) and the Computer Replacement Reserve ($300,000).

C. THAT the City Manager be authorized to enter into a contract with Deloitte Consulting for support in realizing the benefits from the SAP implementation, at an estimated cost of $175,000 plus GST and expenses; source of funding to be the Information Technology Long Term Financing Plan.

(Councillors Bass and Louis opposed)

4. Information Technology Infrastructure - 1999/2000

Clause No. 4 (cont’d)

RECOMMENDED

THAT Council approve the 1999/2000 information technology infrastructure expansion and replacement program consisting of expansion and upgrade of networking and telecommunications infrastructure, replacement of obsolete desktop computers, and upgrade of telephone system hardware and software, as detailed in this report, at an estimated capital cost of $2.78 million. Additional annual operating costs of $100,000 will be incurred to cover the upgrades of the network and telecommunications infrastructure and the telephone system. Both capital costs and operating cost increases will be funded from the Information Technology Long Term Financing Plan.

(Councillors Bass and Louis opposed)

1. 2000 Operating Budget - Interim Report File: 1605

Clause No. 1 (cont’d)

· Tia Walter
· Jessica Pert
· Anton Pilipa
· Shawn Galvin
· Suzanne Baustad
· Shelly Fahey
· Sid Tan

· the casino revenues should not go to offset the costs of the revitalization of the Downtown Eastside and the Downtown Eastside Beat Team; funds should be going into revitalizing people;
· social problems cannot be addressed by adding more police;
· the police costs are the largest single item in the budget;
· budget increases are given to the police budget but not to social programs;
· the casino revenue should be spent on non-profits or social services;
Clause No. 1 (cont’d)

· would like to know why the Police and Fire Departments do not effectively respond to similar types of events;
· the City should consider funding a citizens group to look into and monitor the activities of the Vancouver Police Department.

The Committee adjourned at 12: 45 p.m.

* * * * *


cs000406.htm


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