Agenda Index City of Vancouver

CITY OF VANCOUVER

REGULAR COUNCIL MEETING MINUTES
STANDING COMMITTEE OF COUNCIL ON
CITY SERVICES AND BUDGETS

MARCH 30, 2000

PRESENT: Mayor Philip Owen
Councillor Fred Bass
Councillor Jennifer Clarke
Councillor Daniel Lee
Councillor Don Lee
Councillor Tim Louis
Councillor Lynne Kennedy
Councillor Sandy McCormick
Councillor Gordon Price
Councillor Sam Sullivan
ABSENT: Councillor George Puil (Civic Business)
CITY MANAGER'S
OFFICE:
Judy Rogers, City Manager
CITY CLERK'S
OFFICE:
Lori Isfeld, Meeting Coordinator

COMMITTEE OF THE WHOLE

MOVED by Cllr. Clarke,
SECONDED by Cllr. Don Lee,

COMMITTEE REPORTS

Report of Standing Committee on City Services and Budgets
March 30, 2000

Clause 1
MOVED by Cllr. Don Lee,

Clauses 2, 3 and 4

RISE FROM COMMITTEE OF THE WHOLE

MOVED by Cllr. Don Lee,

ADOPT REPORT OF COMMITTEE OF THE WHOLE

MOVED by Cllr. Don Lee,
SECONDED by Cllr. Sullivan,

The Council adjourned at 12:20 p.m.
- - - - -

REPORT TO COUNCIL

STANDING COMMITTEE OF COUNCIL
ON CITY SERVICES AND BUDGETS

MARCH 30, 2000

PRESENT: Councillor Jennifer Clarke, Vice-Chair
Mayor Philip Owen
Councillor Fred Bass
Councillor Lynne Kennedy
Councillor Daniel Lee
Councillor Don Lee
Councillor Tim Louis
Councillor Sandy McCormick
Councillor Gordon Price
Councillor Sam Sullivan
ABSENT: Councillor George Puil (Civic Business)
CITY MANAGER'S
OFFICE:
Judy Rogers, City Manager
CITY CLERK'S
OFFICE:
Lori Isfeld, Meeting Coordinator

ADOPTION OF MINUTES

RECOMMENDATION

1. Approval of 2000 Special Events File: 4201

Clause No. 1 (cont’d)

RECOMMENDED

D. THAT Council approve this year’s Khalsa Diwan Society’s parade subject to the conditions set out by the FEST Committee in the Administrative Report dated March 20, 2000.

Clause No. 1 (cont’d)

THAT a fully refundable damage deposit of $7,000, to be paid in advance, be levied on this year’s Khalsa Diwan Society parade to cover costs that are likely to occur.

(Councillors Bass, Clarke, Kennedy, Daniel Lee, Don Lee,
Louis, Price, Sullivan and the Mayor opposed)

THAT the Health Department and Legal Services staff look at the feasibility of excluding special events that promote tobacco, i.e. sponsored by tobacco companies.

(Councillors Clarke, Daniel Lee, Don Lee,
McCormick, Price, Sullivan and the Mayor opposed)

RECOMMENDED

F. THAT staff report back with a memorandum exploring the requirement of damage deposits, to be paid in advance by special event organizers.

2. Information Technology Long Term Plan File: 1151

3. SAP Sustainment Plan

4. Information Technology Infrastructure -

… Administrative report dated March 1, 2000, entitled Information Technology Long Term Plan and Long Term Financing Plan, in which the General Manager of Corporate Services provides Council with an update on the Information Technology Long Term Plan and the Long Term Financing Plan that supports it.
… Administrative report dated February 14, 2000, in which the City Manager, in consultation with the Corporate Management Team, requests approval to allocate funding from the Information Technology Long Term Financing Plan to establish an SAP Sustainment initiative that will support the technical and business requirements of the SAP application at the City and continue the realization of benefits from the system. The City Manager recommends approval.
… Administrative Report, dated March 6, 2000, in which the Acting Director of Information Technology sought approval to continue the build-out and replacement of the City’s information technology, communications and systems infrastructure. The General Manager recommends approval.

… Estelle Lo, General Manager, Corporate Services
… Ken Bayne, Director of Financial Planning and Treasury
… Roger Fast, Director of Business Support
… Martin Crocker, Manager, Technology Planning

Clauses No. 2, 3 and 4 (cont’d)

… CUPE 1004 membership is not happy with SAP;
… SAP is too rigid, causing problems on the receiving end, i.e. incorrect overtime and vacation information on cheque stubs;
… the Administrative Report does not indicate where money will be saved;
… the City is on a treadmill of upgrading; re-training staff is very expensive and stressful;
… the City should not spend any more money without more facts on cost effectiveness;
… the City should get the public’s input, to determine whether there is support for this large expenditure.

The Committee adjourned at 12:15 p.m.

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cs000330.htm


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