A.THAT Tender Number 9908 - Construction of P.C. Concrete Curbs and Gutters, and Asphaltic Concrete Pavement on Sundry Streets from Imperial Paving Ltd., the low bidder, in the amount of $1,151,773.80, be accepted, subject to a Contract satisfactory to the Director of Legal Services.

ADMINISTRATIVE REPORT

Date: March 31, 1999
Author/Local: J. Bethell - 7078
Dept. File No. H764 - 9
RTS# 00541
CC File No. 1805
Council: April 13, 1999

TO:

Vancouver City Council

FROM:

General Manager of Engineering Services

SUBJECT:

Tender 9908 - Construction of P.C. Concrete Curbs and Gutters and Asphaltic Concrete Pavement on Sundry Streets

RECOMMENDATION

A. THAT Tender Number 9908 - Construction of P.C. Concrete Curbs and Gutters, and Asphaltic Concrete Pavement on Sundry Streets from Imperial Paving Ltd., the low bidder, in the amount of $1,151,773.80, be accepted, subject to a Contract satisfactory to the Director of Legal Services.

B. THAT the Director of Legal Services execute the Contract on behalf of the City. No legal rights shall arise hereby and none shall arise until execution of the contemplated Agreement.

C. THAT funding in the amount of $1,403,977. be approved in advance of the 1999 Capital Budget for the City share of work associated with Tender 9908.

D. THAT funding in the amount of $525,186. be approved in advance of the 1999 Capital Budget for the City share of work associated with the balance of other Local Improvement work approved at the December 1, 1998 Court of Revision.

COUNCIL POLICY

Construction contracts over $200,000.00 are to be awarded by Council.

PURPOSE

The purpose of this report is to obtain Council approval to award Tender Number 9908 for the construction of curbs and gutters and pavement on sundry streets. Approval is also being requested for the required City share of the funding in advance of the 1999 Capital Budget approval for this work and other Local Improvement work approved at the December1, 1998 Court of Revision.

BACKGROUND

The projects in this tender are new construction and the majority were approved at the Local Improvement Court of Revision on December 1, 1998.

DISCUSSION

Tenders for the construction of P.C. Concrete Curbs and Gutters and Asphaltic Concrete Pavement on Sundry Streets ( Tender Number 9908) were opened on March 31, 1999 and referred to the General Manager of Engineering Services for tabulation.

All tenders were checked for completeness and accuracy and any miscalculations or omissions corrected. Tabulations of the amounts bid, with the lowest bid underlined, are shown below:

1. Imperial Paving Limited $1,151,773.80
2. Columbia Bitulithic Limited $1,183,369.50
3. Winvan Paving Limited $1,226,946.50

These bids are based on unit pricing of estimated quantities supplied by the Department. Therefore, the actual cost of this tender may vary according to quantities measured during construction. As well, extra or "force account" work, in addition to the unit cost work, may increase the cost of this tender.

FINANCIAL IMPLICATIONS

The Engineer's anticipated tender for this contract was $1,020,013.23 which was determined on the basis of averaging the unit prices from the two local improvement street construction contracts in 1998. Comparing unit prices over the past ten years indicate that the low bid is reasonable.

The total estimated cost for construction of the streets in this tender is $2,113,664. This estimated cost contains provision for sewer, waterworks, electrical and utility adjustments, catch basin adjustments, and unanticipated extra work in addition to the contract price. This additional work will be performed by the contractor, City crews, or, in some instances, by outside utilities.

Funding for the City's share of this work has been approved by Council as part of the Local Improvement approval process, subject to approval of the 1999 Capital Budget.. The 1999 Streets Basic Capital Budget has not been approved and is scheduled for City Services and Budgets Committee review on May 6, 1999. Funding in the amount of $1,403,977. is being requested in advance of the 1999 Capital Budget approval to allow a construction start in April to take advantage of expected good weather. Property owners are also expecting the Local Improvement work to start as soon as possible. In addition, funding of $525,186. in advance is also being requested for the City share of other Local Improvement works such as collector sidewalks, lane paving and sidewalk reconstruction approved at the December 1, 1998 Court of Revision.

CONCLUSION

The low bid is balanced and consistent with the trend of contract unit prices for the past ten years and supports the recommendation that Contract 9908 be awarded to Imperial Paving Ltd.

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TO:	Vancouver City Council
FROM:	General Manager of Engineering Services
SUBJECT:	Tender 9908 - Construction of P.C. Concrete Curbs and Gutters and Asphaltic Concrete Pavement on Sundry Streets