CITY OF VANCOUVER

REGULAR COUNCIL MEETING MINUTES
STANDING COMMITTEE OF COUNCIL ON
CITY SERVICES AND BUDGETS

MARCH 25, 1999

A Regular Meeting of the Council of the City of Vancouver was held on Thursday, March 25, 1999, at 12:05 p.m., in Committee Room No. 1, Third Floor, City Hall, following the Standing Committee on City Services and Budgets meeting, to consider the recommendations of the Committee.

PRESENT:	Mayor Philip Owen Councillor Don Bellamy Councillor Nancy A. Chiavario Councillor Jennifer Clarke Councillor Alan Herbert Councillor Lynne Kennedy Councillor Daniel Lee Councillor Don Lee Councillor George Puil
ABSENT:	Councillor Gordon Price (Leave of Absence) Councillor Sam Sullivan
CITY MANAGER'S OFFICE:	Judy Rogers, City Manager
CLERK TO THE COUNCIL:	Tarja Tuominen

COMMITTEE OF THE WHOLE

MOVED by Cllr. Puil,
SECONDED by Cllr. Bellamy,

THAT this Council resolve itself into Committee of the Whole, Mayor Owen in the chair.

- CARRIED UNANIMOUSLY

COMMITTEE REPORTS

Report of Standing Committee on City Services and Budgets
March 25, 1999

Council considered the recommendations of the Committee, as contained in the following clauses of the attached report:

Cl.1: Approval of 1999 Special Events
Cl.2: Vancouver Indy
Cl.3: Approval of Business Improvement Area (BIA) Budgets
Cl.4: Process for Reballoting Proposed Chinatown BIA

Clause 1
MOVED by Cllr. Bellamy,

THAT the recommendation of the Committee, as contained in Clause 1 of this report, be approved.

- CARRIED

(Councillor Puil opposed to D)

Clauses 2 to 4
MOVED by Cllr. Puil,

THAT the recommendations of the Committee, as contained in Clauses 2 to 4 of this report, be approved.

- CARRIED UNANIMOUSLY

RISE FROM COMMITTEE OF THE WHOLE

MOVED by Cllr. Puil,

THAT the Committee of the Whole rise and report.

- CARRIED UNANIMOUSLY

ADOPT REPORT OF COMMITTEE OF THE WHOLE

MOVED by Cllr.Puil,
SECONDED by Cllr. Bellamy,

THAT the report of the Committee of the Whole be adopted.

- CARRIED UNANIMOUSLY

BY-LAWS

Due to a lack of quorum, Council referred two by-laws to the Standing Committee on Planning and Environment meeting of March 25.

MOTIONS

Due to a lack of quorum, Council referred two motions to the Standing Committee on Planning and Environment meeting of March 25.

ENQUIRIES AND OTHER MATTERS

1. Leave of Absence - Cllr. Herbert

MOVED by Cllr. Kennedy,
SECONDED by Cllr. Bellamy,

THAT Cllr. Herbert be granted Leave of Absence for March 31, 1999.

- CARRIED UNANIMOUSLY

2. Leave of Absence - Cllr. Clarke

MOVED by Cllr. Herbert,
SECONDED by Cllr. Chiavario,

THAT Cllr. Clarke be granted Leave of Absence for the afternoon of March 25, 1999.

- CARRIED UNANIMOUSLY

3. Leave of Absence - Cllr. Chiavario

MOVED by Cllr. Bellamy,
SECONDED by Cllr. Don Lee,

THAT Cllr. Chiavario be granted Leave of Absence from June 7 to 23, 1999.

- CARRIED UNANIMOUSLY

4. Councillors’ Availability - Mid-May to Mid-June

Noting the number of requests for Leave recently, the Mayor requested the City Clerk to determine the number of Councillors who will be available between mid-May to mid-June.

The Council adjourned at 12:10 p.m.

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REPORT TO COUNCIL

STANDING COMMITTEE OF COUNCIL
ON CITY SERVICES AND BUDGETS

MARCH 25, 1999

A Regular Meeting of the Standing Committee of Council on City Services and Budgets was held on Thursday, March 25, 1999 at 9:30 a.m., in Committee Room No. 1, Third Floor, City Hall.

PRESENT:	Councillor George Puil, Chair Mayor Philip Owen Councillor Don Bellamy Councillor Nancy A. Chiavario Councillor Jennifer Clarke Councillor Alan Herbert Councillor Lynne Kennedy Councillor Daniel Lee Councillor Don Lee Councillor Sam Sullivan
ABSENT:	Councillor Gordon Price (Leave of Absence)
CITY MANAGER'S OFFICE:	Judy Rogers, City Manager
CLERK TO THE COMMITTEE:	Tarja Tuominen

ADOPTION OF MINUTES

The Minutes of the Standing Committee on City Services and Budgets meeting of February 25, 1999, were adopted.

RECOMMENDATION

1. Approval of 1999 Special Events File: 4201

The Committee had before it an Administrative Report, dated March 10, 1999 (on file) in which the General Manager of Engineering Services sought approval for a list of anticipated special events to be held in 1999. The General Manager also requested direction on the Khalsa Diwan Society Vaisakhi Parade, the First Night event at Science World and the Sun Run.

Susan Clift, Projects Engineer; and Pat Fry, Special Events Coordinator; reviewed the report and responded to questions on specific events.

Jamie Pitblado and John Cruickshank, Vancouver Sun Run, requested approval of a later start time of 9:00 a.m. for the event. The Sun Run is the third largest event of its kind in the world. The earlier start time reduces participation from people who live outside of the city centre.

Sonny Wong and Linda Low, representing First Night, asked for support to allow the First Night event to proceed. First Night will partner with Science World to organize a family-oriented, non-drinking event. CityGate residents have given a response of 68% in favour of the event.

Rajinder Bhela, representing Khalsa Diwan Society, and Suki Sandhu, representing Punjabi Market, requested consideration to allow the Vaisakhi Parade to have a stage in the Punjabi Market area. This is a very important year and politicians and leaders from around the world will be participating. The market is the focal point of the parade and participants feel the need to stop in the market.

During discussion, the Committee agreed to allow the Sun Run to start at the later time as a trial for this year. The Committee also requested the organizers to ensure the entertainment warm-ups do not start until 8:30 a.m. and to work with the Park Board to address the Board’s concerns with the later start time. Regarding the Vaisakhi Parade, the Committee reiterated its concerns that having a stage, with speeches and entertainment, anywhere along the parade route created safety and liability issues.

The following motion by Cllr. Bellamy was put and carried. The Committee, therefore,

RECOMMENDED

A. THAT the Special Events as listed in Appendix A of the Administrative Report, dated March 10, 1999, be approved subject to staff working out acceptable arrangements with the event organizers.

B. THAT the Khalsa Diwan Society Vaisakhi Parade be approved subject to the FEST Committee’s recommendations as contained in the Administrative Report, dated March 10, 1999.

C. THAT the First Night event at Science World be approved subject to the FEST Committee and the organizer working out acceptable arrangements.

- CARRIED UNANIMOUSLY

The following motion by Cllr. Chiavario was put and carried. The Committee, therefore,

RECOMMENDED

D. THAT Council approve a later start time of 0900 hours for the Sun Run as a trial for 1999 with staff to monitor and report back.

- CARRIED

(Cllr. Puil opposed)

2. Vancouver Indy File: 4205

The Committee had before it an Administrative Report, dated March 16, 1999 (on file), in which the General Manager of Engineering Services, in consultation with the Medical Health Officer, reviewed last year’s Vancouver Indy operation and identified proposed actions to be taken by the event organizer for the 1999 race.

Wayne Pledger, Strategic Transportation Planning Engineer, reviewed the impacts of last year’s Vancouver Indy race and the proposed plan to address noise impacts for the 1999 race.

Stuart Ballantyne and Norman Stowe, representing Molson Indy, discussed the proposed noise mitigation measures to address the concerns raised by CityGate residents. Molson Indy is intent on being a good corporate citizen. In Toronto, no mitigation takes place; in Australia the race is approved by an Act of Parliament; in Monaco, residents with a view of the race get taxed. At last year’s Vancouver Indy race, approximately 1100 people watched the race from CityGate balconies.

Martin Collacott and Pauline Buck, representatives for CityGate residents, with the aid of a video presentation, advised the track has been positioned too close to homes. CityGate becomes an unbearable and unhealthy place to live. It is onerous to have to wear ear protectors for the 18 hours of noise. Residents concerns include: cannot talk on the phone; could not be heard on the phone during an emergency; headaches; could not stay at home. The Indy race must be gone by 2001, or the 2001 race must be the last race at the Citygate site.

Nick Losito, Director of Environmental Health; and Brent MacGregor, Deputy City Manager; responded to questions on the noise levels and mitigation measures.

During discussion, the Committee requested the report reviewing the 1999 Vancouver Indy race provide information on the number of CityGate residents who responded to Molson Indy’s offers, how many left for the weekend; and how many stayed to look at the race. A Committee member also requested information on the type of legacies which will be given to the city by Molson Indy.

The following motion by Cllr. Chiavario was put and lost.

THAT Council reiterate its position that the Vancouver Molson Indy race be approved to, and including, 2001 only.

- LOST

(Councillors Bellamy, Clarke, Herbert, Daniel Lee, Don Lee,
Puil and the Mayor opposed)

The following motion by Cllr. Chiavario was put and carried. The Committee, therefore,

RECOMMENDED

THAT the report submitted by the General Manager of Engineering Services be received for information.

- CARRIED UNANIMOUSLY

3. Approval of Business Improvement Area (BIA) Budgets File: 8300

The Committee had before it an Administrative Report, dated March 23, 1999 (on file), in which the Director of City Plans sought approval of the 1999-2000 budgets for five existing BIAs and three new BIAs.

The following motion by Cllr. Kennedy was put and carried. The Committee, therefore,

RECOMMENDED

THAT Council approve the BIA Business Promotion Schemes and Budgets for the 1999-2000 year listed below and instruct staff to bring forward the appropriate rating by-laws:

BIA LEVY

Downtown $705,000
Robson 257,000
Kerrisdale 215,000
Mount Pleasant 130,000
Gastown 304,000

Davie Village 78,766
South Granville 281,000
Yaletown 144,650

- CARRIED UNANIMOUSLY

(Councillors Bellamy, Clarke and Sullivan not present for the vote)

4. Process for Reballoting Proposed Chinatown BIA File: 8300

On March 9, 1999, Council deferred decision of the application of the Vancouver Chinatown Merchants Association to establish a Chinatown BIA. Council also instructed staff to report back with proposals for clarifying support/nonsupport for the Chinatown BIA, among affected property and business owners.

Accordingly, before the Committee, circulated this day, was a Memorandum, dated March 24, 1999 (on file), in which the Director of City Plans identified three options for Council’s consideration.

Ann McAfee, Director of City Plans, briefly described the three options: a random survey; a re-polling option; and a facilitated process.

The following motion by the Mayor was put and carried. The Committee, therefore,

RECOMMENDED

THAT all property owners within the proposed Chinatown BIA boundaries be re-polled and that the ballot form include an additional question asking property owners if they support a Chinatown BIA, in principle.

- CARRIED UNANIMOUSLY

(Councillor Sullivan not present for the vote)

The Committee adjourned at 12:05 p.m.

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(c) 1998 City of Vancouver