Agenda Index City of Vancouver

ADMINISTRATIVE REPORT

TO:

Standing Committee on City Services and Budgets

FROM:

Director of City Plans

SUBJECT:

Approval of Business Improvement Area (BIA) Budgets

 

RECOMMENDATION

GENERAL MANAGER'S COMMENTS

COUNCIL POLICY

Each year, BIA Boards are required to obtain approval of their forthcoming year's promotion plan and budget from their members at a general meeting and from City Council.

PURPOSE

The purpose of this report is to request Council's approval of the 1999-2000 budgets for the five existing BIAs and three new BIAs, and to instruct staff to prepare appropriate rating by-laws.

BACKGROUND

Funding for Business Improvement Areas is advanced by Council and recovered through property taxes. Each year Council approves BIA budgets and staff prepare rating by-laws for Council's enactment. After the rating by-laws are enacted, funds are released to the BIA societies in April and recovered through subsequent property taxes.

At the Court of Revision held February 16, 1999, Council approved three new BIAs: Davie Village, South Granville, and Yaletown. Before new BIAs commence operation, Council approves their first annual budget.

The 1999-00 budgets for the five existing BIAs and three new BIAs are presented in this report.

DOWNTOWN BIA BUSINESS PROMOTION SCHEME AND BUDGET 1999-00

The Downtown Vancouver Business Improvement Association (DVBIA) has submitted the following business promotion scheme and budget for Council's approval. They request a recoverable grant of $705,000 for 1999-2000 -- $500,000 for the original BIA area and $205,000 for the expansion area.

REVENUE
a. Levy Request $705,000
b. Carried over funds, projected interest,

c. Transfer from surplus reserves 47,675

EXPENDITURES
a. Entertainment and Retail Development $ 47,996
b. Marketing and Promotion 165,926
c. Maintenance, Security and Access 246,980
d. Research and Communications 121,973
e. Office Expenses & Administrative Costs 181,800

Projected Operating Fund at Year End $ 62,325

The business promotion scheme was approved by the majority of members present at the annual general meeting held on September 15, 1998.

The Downtown Vancouver BIA accrued a surplus in its first year of operation. The DVBIA has been slowly consuming its surplus by spending the funds on additional programs. Details of the budget are provided in Appendix A. This is the last year of the BIA's second five-year mandate.

ROBSON STREET BIA BUSINESS PROMOTION SCHEME AND BUDGET 1999-00

The Robson Street Business Association has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $257,000 for 1999-2000.

REVENUE
a. Levy Request $257,000
b. Carried over funds, projected

EXPENDITURES
a. Marketing, Promotions $100,000
b. Community Relations 28,500
c. Street Enhancement 52,600
d. Office Expenses and Administrative Costs 77,900
e. Contingency 7,500

Projected Operating Fund at Year End $ NIL

The business promotion scheme was approved by the majority of members present at the annual general meeting held on September 17 , 1998. (Budget details are attached as Appendix B.) This is the fourth year of their second five-year mandate.

KERRISDALE BIA BUSINESS PROMOTION SCHEME AND BUDGET FOR 1999-2000

The Kerrisdale Business Association has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $215,000 for 1999-2000.

REVENUE
a. Levy Request $215,000

EXPENDITURES
a. Events, Advertising and Promotion $60,000
b. Planning, Beautification 36,000
c. Security, Maintenance 73,000
d. Office Expenses & Administrative Costs 46,000

The business promotion scheme was approved by the majority of members present at the annual general meeting held on September 23, 1998. Further details of the budget are provided in Appendix C. This is the fourth year of their second five-year mandate.

GASTOWN BIA BUSINESS PROMOTION SCHEME AND BUDGET FOR 1999-00

The Gastown Business Improvement Society has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $304,000 for 1999-2000.

REVENUE
a. Levy Request $304,000

EXPENDITURES
a. Marketing, Promotion and Public Relations $ 85,000
b. Street Enhancement, Security Program 127,000
c. Salaries and Operating Expenses 87,000
d. Contingency 5,000

Projected Operating Fund at Year End $ NIL

The business promotion scheme was approved by the majority of members present at the annual general meeting held on September 16, 1998. Details of the budget are provided in Appendix D. This is the first year of their third five-year mandate.

MOUNT PLEASANT BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 1999-00

The Mount Pleasant Commercial Improvement Society has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $130,000 for 1999-2000.

REVENUE
a. Levy Request $130,000

EXPENDITURES
a. Marketing & Promotions, Communications $20,000
b. Street Enhancement 50,000
c. Office Expenses and Administration 60,000

Projected Operating Fund at Year End $ NIL

The business promotion scheme was approved by the majority of members present at the annual general meeting held on September 23, 1998. Details of the budget are provided in Appendix E. This is the first year of their third renewal term. Council recently approved the renewal with a ten-year mandate, and a small expansion.

DAVIE VILLAGE BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 1999-2000

REVENUE
a. Levy Request $78,766

EXPENDITURES
a. Promotion $16,000
b. Street Enhancement and Security 34,275
c. Office Expenses 28,300

Projected Operating Fund at Year End $191

The business promotion scheme is proposed by the acting directors of the Davie Village Business Association, to be presented for ratification at the Society's first AGM to be held in late Spring. Further details of the budget are provided in Appendix F. This is the first year of their initial five-year mandate.

SOUTH GRANVILLE BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 1999-00

REVENUE
a. Levy Request $281,000

EXPENDITURES
a. Marketing & Promotion and Events $ 85,003
b. Street Enhancement and Maintenance 126,450
c. Access and Security 63,225
d. Advocacy 6,322

Projected Operating Fund at Year End $ NIL

The business promotion scheme is proposed by the acting directors of the South Granville Business Improvement Association, to be presented for ratification at the Society's first AGM to be held in April. Further details of the budget are provided in Appendix G. This is the first year of their initial five-year mandate.

YALETOWN BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 1999-00

REVENUE
a. Levy Request $144,650

EXPENDITURES
a. Marketing $49,150
b. Community Issues (incl. Security) 48,500
c. Administration 47,000

Projected Operating Fund at Year End $ NIL

The business promotion scheme is proposed by the directors of the Yaletown Business Improvement Association, to be presented for ratification at the Society's Special General Meeting, to be held on March 19, 1999. Further details of the budget are provided in Appendix H. This is the first year of their initial five-year mandate.

SUMMARY

All the BIAs have complied with the requirements set out in the City's BIA Grant Allocation By-law and the City's operational guidelines (see Appendices I and J). City staff have reviewed the audited financial statements of all the existing BIAs. The proposed Business Promotion Schemes are in keeping with the spirit of BIA legislation. Staff recommend approval of the BIAs' 1999-2000 budgets.

ATTACHMENTS TO THIS DOCUMENT THAT DO NOT HAVE ELECTRONIC COPY ARE AVAILABLE ON FILE IN THE CITY CLERK'S OFFICE

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