CITY OF VANCOUVER

REGULAR COUNCIL MEETING MINUTES
STANDING COMMITTEE OF COUNCIL ON
CITY SERVICES AND BUDGETS

FEBRUARY 25, 1999

A Regular Meeting of the Council of the City of Vancouver was held on Thursday, February 25, 1999, at 10:15 a.m., in Committee Room No. 1, Third Floor, City Hall, following the Standing Committee on City Services and Budgets meeting, to consider the recommendations of the Committee.

PRESENT:	Councillor Nancy A. Chiavario, Deputy Mayor Councillor Don Bellamy Councillor Jennifer Clarke Councillor Alan Herbert Councillor Daniel Lee Councillor Don Lee Councillor Gordon Price Councillor George Puil Councillor Sam Sullivan
ABSENT:	Mayor Philip Owen (Civic Business) Councillor Lynne Kennedy (Civic Business)
CITY MANAGER'S OFFICE:	Brent MacGregor, Deputy City Manager
CLERK TO THE COUNCIL:	Tarja Tuominen

COMMITTEE OF THE WHOLE

MOVED by Cllr. Puil,
SECONDED by Cllr. Bellamy,

THAT this Council resolve itself into Committee of the Whole, Deputy Mayor Chiavario in the chair.

- CARRIED UNANIMOUSLY

COMMITTEE REPORTS

Report of Standing Committee on City Services and Budgets
February 25, 1999

Council considered the recommendations of the Committee, as contained in the following clauses of the attached report:

Cl.1: Award of Tender 9900 - Apartment Recycling
Cl.2: 1999 Funding Ceiling - Civic Grants
Cl.3: 1999 Community Services Grant Budget
Cl.4: 1999 Cultural Grants Budget Ceiling
Cl.5: 1999 Childcare Grants: Funding Level
Cl.6: 1999 Funding Ceiling - 'Other' Grants

Clause 1
MOVED by Cllr. Puil,

THAT the recommendation of the Committee, as contained in Clause 1 of this report, be approved.

- CARRIED

(Councillor Sullivan opposed)

Clauses 2 to 6
MOVED by Cllr. Puil,

THAT the recommendations of the Committee, as contained in Clauses 2 to 6 of this report, be approved.

- CARRIED UNANIMOUSLY

RISE FROM COMMITTEE OF THE WHOLE

MOVED by Cllr. Puil,

THAT the Committee of the Whole rise and report.

- CARRIED UNANIMOUSLY

ADOPT REPORT OF COMMITTEE OF THE WHOLE

MOVED by Cllr. Puil,
SECONDED by Cllr. Bellamy,

THAT the report of the Committee of the Whole be adopted.

- CARRIED UNANIMOUSLY

The Council adjourned at 10:20 a.m.

REPORT TO COUNCIL

STANDING COMMITTEE OF COUNCIL
ON CITY SERVICES AND BUDGETS

FEBRUARY 25, 1999

A Regular Meeting of the Standing Committee of Council on City Services and Budgets was held on Thursday, February 25, 1999 at 9:30 a.m., in Committee Room No. 1, Third Floor, City Hall.

PRESENT:	Councillor George Puil, Chair Councillor Don Bellamy Councillor Nancy A. Chiavario Councillor Jennifer Clarke Councillor Alan Herbert Councillor Daniel Lee Councillor Don Lee Councillor Gordon Price Councillor Sam Sullivan
ABSENT:	Mayor Philip Owen (Civic Business) Councillor Lynne Kennedy (Civic Business)
CITY MANAGER'S OFFICE:	Brent MacGregor, Deputy City Manager
CLERK TO THE COMMITTEE:	Tarja Tuominen

Vary Order of Agenda

The Committee agreed to consider Agenda Items 2 to 6 first; however, for ease of reference, the agenda items are minuted in numerical order.

RECOMMENDATION

1. Award of Tender 9900 - Apartment Recycling File: 1805

The Committee had before it an Administrative Report, dated February 4, 1999 (on file) in which the General Manager of Engineering Services sought authorization to award Contract 9900 for the collection of Apartment Recycling in four sub areas of the city to three contractors - Canadian Waste Services, International Paper Industries, and Urban Impact Recycling.

Clause No. 1 (cont'd)

Dave Rudberg, General Manager of Engineering Services, and Brian Davies, Assistant City Engineer, Solid Waste and Information Services, with the aid of overhead slides, presented highlights of the report and the major features of the tender.

Bill Sheddy and Edward Mascarenhas, R&R Recycling, requested the contract be retendered. Mr. Mascarenhas did not receive the tender documents and did not find out about the tender until after the closing date. The tender process for the contract was not fair to small business people. Mr. Mascarenhas currently services several apartment buildings under a contractual arrangement.

John Metras, Canadian Waste Services, requested serious consideration for Option B - to accept the bid from Canadian Waste Services to collect from Areas I, III, and IV. With just two contractors, administrative costs would be much lower. Companies do not need the City's help to be competitive.

Rod Nicolls, Urban Impact, supported Option A - to accept the bids from the three contractors to collect from four sub areas. The administrative costs will be minimal. The option allows smaller contractors with a history to participate in the program. Risk is lowered by having more service providers.

The following motion by Councillor Clarke was put and carried. The Committee, therefore,

RECOMMENDED

A. THAT Council authorizes acceptance of the bids from Canadian Waste Services for Area I at an estimated annual cost of $334,000, from International Paper Industries for Area II and Area IV at an estimated annual cost of $497,000, and from Urban Impact Recycling for Area III at an estimated annual cost of $123,500, as outlined in Scenario A1 in the Administrative Report, dated February 4, 1999, to provide Apartment Recycling Collection services for a five-year term, with options for a two-year extension by mutual agreement, subject to a contract satisfactory to the Director of Legal Services.

B. THAT the bid bonds of the unsuccessful tenderers be returned upon execution of the service contracts.

Clause No. 1 (cont'd)

C. THAT Council approve funding the 1999 apartment recycling operating costs,which are estimated to be $ 700,000 from the Solid Waste Capital Reserve.

- CARRIED

(Councillor Sullivan opposed)

2. 1999 Funding Ceiling - Civic Grants File: 2001

The Committee had before it an Administrative Report, dated February 15, 1999 (on file) in which the Directors of Finance, Community Services - Social Planning, and Office of Cultural Affairs, summarized the 1999 funding ceilings for each of the Civic Grant categories.

Hugh Creighton, Director of Finance, presented a brief overview to the report.

The following motion by Councillor Bellamy was put and carried. The Committee, therefore,

RECOMMENDED

THAT the Administrative Report dated February 15, 1999 on 1999 Funding Ceiling -Civic Grants be received for information.

- CARRIED UNANIMOUSLY

3. 1999 Community Services Grants Budget File: 2151

The Committee had before it an Administrative Report, dated February 18, 1999 (on file) in which the Director of Community Services, Social Planning, recommended a budget ceiling of $2,882,500 for the 1999 Community Services Grants program.

The following motion by Councillor Bellamy was put and carried. The Committee, therefore,

RECOMMENDED

THAT Council approve a 1999 Community Services Grants budget of $2,882,500.

- CARRIED UNANIMOUSLY

4. 1999 Cultural Grants Budget Ceiling File: 2051

The Committee had before it an Administrative Report, dated February 18, 1999 (onfile) in which the Director, Office of Cultural Affairs, recommended a budget ceiling of $3,015,175 for the 1999 Cultural Grants program.

The following motion by Councillor Bellamy was put and carried. The Committee, therefore,

RECOMMENDED

THAT Council approve a 1999 Cultural Grant budget of $3,015,175 as outlined in summary Table 2, in the Administrative Report, dated February 18, 1999.

- CARRIED UNANIMOUSLY

5. 1999 Childcare Grants: Funding Level File: 2201

The Committee had before it an Administrative Report, dated January 19, 1999 (on file), in which the Director of Community Service, Social Planning, recommended a budget ceiling of $672,600 for the 1999 Childcare Grant Program.

The following motion by Councillor Bellamy was put and carried. The Committee, therefore,

RECOMMENDED

THAT Council approve a 1999 Childcare Grants Program budget of $672,600 to meet the grant category priorities outlined in the Administrative Report, dated January 19, 1999.

- CARRIED UNANIMOUSLY

6. 1999 Funding Ceiling - `Other' Grants File: 2201

The Committee had before it an Administrative Report, dated February 15, 1999 (on file) in which the Director of Finance recommended a funding ceiling of $3,700,900 for the 1999 `Other' Grants budget.

Clause No. 6 (cont'd)

The following motion by Councillor Bellamy was put and carried. The Committee, therefore,

RECOMMENDED

THAT the 1999 funding ceiling for `Other' Grants be set as follows:

Major Facilities $3,250,900
`Other' Grants $ 450,000
Total $3,700,900

- CARRIED UNANIMOUSLY

The meeting adjourned at 10:15 a.m.

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(c) 1998 City of Vancouver