ADMINISTRATIVE REPORT
Date: July 6,1995
Dept. File No. H764-9
TO: Vancouver City Council
FROM: General Manager of Engineering Services
SUBJECT: Tender 9511 - Construction of P.C. Concrete Curbs and
Gutters and Asphaltic Concrete Pavement on Sundry Streets
RECOMMENDATIONS
A. THAT Tender Number 9511 - Construction of P.C. Concrete Curbs
and Gutters, and Asphaltic Concrete Pavement on Sundry Streets
from Columbia Bitulithic Limited, the low bidder, in the
amount of $2,218,163.50, be accepted, subject to a Contract
satisfactory to the Director of Legal Services.
B. THAT the Director of Legal Services execute the Contract on
behalf of the City. No legal rights shall arise hereby and
none shall arise until execution of the contemplated
Agreement.
COUNCIL POLICY
Construction contracts over $200,000.00 are to be awarded by Council.
PURPOSE
The purpose of this report is to obtain Council approval to award
Tender Number 9511 for the construction of curbs and gutters and
pavement on sundry streets.
BACKGROUND
The projects in this tender are new construction and went forward
to the Court of Revision on June 22,1995. Of the projects proposed at
the Court of Revision, 35 were approved.
DISCUSSION
Tenders for the construction of P.C. Concrete Curbs and Gutters and
Asphaltic Concrete Pavement on Sundry Streets ( Tender Number 9511) were
opened on July 5, 1995 and referred to the General Manager of
Engineering Services for tabulation.
All tenders were checked for completeness and accuracy and any
miscalculations or omissions corrected. Tabulations of the amounts bid,
with the lowest bid underlined, are shown below:
1. Columbia Bitulithic Limited $ 2,218,163.50
2. Imperial Paving Limited $ 2,262,554.00
3. Jack Cewe Limited $ 2,299,060.75
4. Winvan Paving Limited $ 2,440,746.00
These bids include 7% G.S.T. and are based on unit pricing of estimated
quantities supplied by the Department. Therefore, the actual cost of
- 2 -
this tender may vary according to quantities measured during
construction. As well, extra or "force account" work, in addition to
the unit cost work, may increase the cost of this tender.
FINANCIAL IMPLICATIONS
The Engineer's anticipated tender for this contract was $2,254,311.23,
which was determined on the basis of averaging the unit prices from the
two local improvement street construction contracts in 1994, and the
first local improvement contract in 1995. Comparing unit prices over the
past seven years indicates that the low bid is reasonable.
The total estimated cost for construction of the streets in this tender
is $3,926,246.94. This estimated cost contains provision for sewer,
waterworks, electrical and utility adjustments, catch basin adjustments,
and unanticipated extra work in addition to the contract price. This
additional work will be performed by the contractor, City crews, or, in
some instances, by outside utilities. Funding for the City's share of
this work has been approved by Council as part of the 1995 Streets Basic
Capital Budget.
CONCLUSION
The low bid is balanced and consistent with the trend of contract unit
prices for the past seven years and supports the recommendation that
Contract 9511 be awarded to Columbia Bitulithic Limited.
* * * * *