REPORT TO COUNCIL

STANDING COMMITTEE OF COUNCIL
ON CITY SERVICES AND BUDGETS

JULY 27, 2000

A Regular Meeting of the Standing Committee of Council on City Services and Budgets was held on Thursday, July 27, 2000, at 9:30 a.m., in Committee Room No. 1, Third Floor, City Hall.

ADOPTION OF MINUTES

The Minutes of the Standing Committee on City Services and Budgets meetings of July 6 and 13, 2000, were adopted.

RECOMMENDATION

1. 2000 Capital Grant Allocations File: 2005

The Committee had before it an Administrative Report, dated July 5, 2000, in which the Directors of Community Services-Social Planning and the Office of Cultural Affairs recommended approval of eight Capital Grants, totalling $119,380. The General Manager of Community Services recommended approval.

Tomas Avendano, Chairman, Filipino-Canadian Support Services Society, appealed to Council to approve their grant to enable the resource centre, located at 6707 Fraser Street, to continue to provide services to the Filipino-Canadian community.

Jeff Brooks, Director of Community Services, Social Planning, and Sue Harvey, Cultural Planner responded to questions and explained why the grant request for the Filipino-Canadian Support Services Society was not recommended for approval.

The following motion by Councillor Louis was put and carried. The Committee, therefore,

RECOMMENDED

THAT Council approve eight Capital Grants, totalling $119,380, as listed in Appendix A of the Administrative Report dated July 5, 2000, including conditions on the grants, where noted; with the source of funding to be provided from the 2000 Capital Budget.

- CARRIED UNANIMOUSLY

2. 2000 Diversity Initiatives Grants: First Deadline File: 2051

The Committee had before it an Administrative Report, dated July 7, 2000, in which the Director of the Office of Cultural Affairs recommended approval of four Diversity Initiative grants, totalling $21,500. The General Manager of Community Services recommended approval.

The following motion by Councillor Kennedy was put and carried. The Committee, therefore,

RECOMMENDED

THAT Council approve Diversity Initiative grants totalling $21,500 to the following four groups, source of funds to be the Diversity Initiatives grants component of the 2000 Cultural Grants budget:

Firehall Theatre Society $6,000
Rice Girls Performing Group (Headlines Theatre) $2,500
Rumble Productions Society $4,000

Satellite Video Exchange Society $9,000

- CARRIED UNANIMOUSLY

3. 837 Davie Street - Lease of Amenity Bonus Facility &

Capital Allocation File: 5104

The Committee had before it an Administrative Report, dated June 14, 2000, in which the Directors of the Office of Cultural Affairs, in consultation with the Directors of Real Estate and Facilities Development sought approval to improve and repair a vacant amenity bonus facility at 837 Davie Street previously occupied by the Community Arts Council, and to enter into a new sublease with the Canadian Music Centre and Vancouver New Music Society. The General Manager of Community Services recommended approval.

The following motion by Councillor Price was put and carried. The Committee, therefore,

RECOMMENDED

A. THAT the City accept the surrender of the sublease of the amenity bonus facility at 837 Davie Street granted by the City to the Community Arts Council of Vancouver dated August 13, 1992, effective June 30, 2000, and that each party release the other from any liability under the sublease.

B. THAT Council approve a 20-year sublease of the amenity bonus facility at 837 Davie Street to the Canadian Music Centre and the Vancouver New Music Society at a nominal rate ($1), subject to terms and conditions as outlined in the Administrative Report dated June 14, 2000, and to the satisfaction of the Director of Legal Services in consultation with the Directors of the Office of Cultural Affairs and Community Services; and

FURTHER THAT Council approve capital funds of $75,000 for capital repairs and improvements to the amenity bonus facility at 837 Davie Street as outlined in the Administrative Report dated June 14, 2000; source of funds to be the 2000 Capital budget.

- CARRIED UNANIMOUSLY

4. Pooh Corner Daycare File: 4102

The Committee had before it an Administrative Report, dated July 12, 2000, in which the Director of Community Services, Social Planning and the General Manager, Park Board sought Council's approval to use a portion of the Triangle West Community Amenity Contribution monies for the Pooh Corner Daycare renovation/expansion, and also sought direction regarding management of the renovation project, consultant selection and funding for ongoing maintenance of the building. The General Managers of Community Services and the Park Board recommended approval.

The following motion by Councillor Kennedy was put and carried. The Committee, therefore,

RECOMMENDED

A. THAT Council, subject to the City and Park Board agreeing on the terms set out in this report, allocate $477,151 from the Triangle West Community Amenity Contributions (CACs) for the renovation and expansion of the Pooh Corner Daycare, situated at 975 Lagoon Drive, in a City-owned Heritage ‘B’ listed house, in the care and custody of the Park Board;

B. THAT project management be under the direction of the Manager of the City’s Facilities Development;

C. THAT Council appoint Urban Forum as the prime consultants at a fee not to exceed the recommended rates of the AIBC;

D. THAT Council allocate an annual financial contribution of $5,000 to the Building Management Division, Corporate Services, for the City-owned Childcare Facilities Maintenance Program budget, these monies to be provided without offset from the 2001 operating budget;

E. THAT the City enter into a letter of commitment with the Park Board regarding use, operation, repair and maintenance responsibilities in respect of the house and its grounds, which letter must be satisfactory to the General Manager of Community Services.

- CARRIED UNANIMOUSLY

5. Vancouver Economic Development Commission -

International City Project File: 3143

The Committee had before it an Administrative Report, dated July 12, 2000, in which the General Manager of Corporate Services sought Council's approval of the plans to utilize the remaining portion of the Asia Pacific Legacy Fund to further develop Vancouver as a major Pacific Rim Business Centre and to promote Vancouver as a model sustainable city.
Frank Came, Executive Director, Vancouver Economic Development Commission, with Estelle Lo, General Manager of Corporate Services, responded to questions regarding fundamentals and difficulties involved in raising Vancouver's profile as a major international city.

The following motion by Councillor Kennedy was put and carried. The Committee, therefore,

RECOMMENDED

THAT Council approve an amendment to the 2000 contract with the Vancouver Economic Development Commission to provide an additional $50,000 for the International City Project; source of funds to be the Asia Pacific Legacy Fund.

- CARRIED

(Councillor Louis opposed)

6. Vancouver Economic Development Commission -

Relocation Proposal File: 3143

The Committee had before it an Administrative Report, dated July 18, 2000, in which the General Manager of Corporate Services sought Council's approval of an increase to the Vancouver Economic Development Commission's base contract with the City of Vancouver in 2000-2002, to address increased rental costs and costs related to the VEDC's move to 601 West Cordova Street.

Frank Came, Executive Director, Vancouver Economic Development Commission, with Estelle Lo, General Manager of Corporate Services, responded to questions regarding the relocation.

The following motion by Councillor Kennedy was put and carried. The Committee, therefore,

RECOMMENDED

A. THAT Council approve an increase in the Vancouver Economic Development Commission’s 2000 budget by a total not to exceed $16,781; this funding to address increased rental costs of $6,281 at the proposed new location of 601

Cordova Street (for the months of October, November, and December, to commence only at such time the VEDC has relocated), and moving expenses (not to exceed $10,500), subject to signed agreement with landlord, source of funds to be the Contingency Reserve.

B. THAT Council approve a $10,000 increase in the Vancouver Economic Development Commission’s 2001 and 2002 budgets to address a portion of the increased rental costs, source of funds to be the 2001 and 2002 Operating Budgets.

- CARRIED

(Councillors Bass and Louis opposed)

7. Development and Building Review -

Implementation Progress and Next Steps File: 1365

8. Development Services Permit Processing -

Resource Requirements File: 1365

Items 7 and 8 were dealt with concurrently, and have been minuted together for ease of reference.

The Committee had before it an Administrative Report, dated July 11, 2000, in which the Director of Development Services, in consultation with the Chief Building Official and the Director of Current Planning, advised Council of the progress made in implementing the new process for reviewing development and building proposals.

The Committee also had before it an Administrative Report, dated July 11, 2000, in which the Director of Development Services, in consultation with the Chief Building Official and the Director of Current Planning recommended approval of staff resources required to enable implementation of the new development and building review and approval process.

Jacquie Forbes-Roberts, General Manager of Community Services, reviewed the reports, provided a rationale for the recommendations, and with Rick Scobie, Director of Development Services, Larry Beasley, Director of Current Planning and John Robertson, Chief Building Official, responded to questions.

The following spoke in support of the recommendations:

… Joyce Catliff, Community/Industry Advisory Committee (CIAC)
… Tom Staniszkis, CIAC
… Bob Heaslip, CIAC
… Robert Turecki, Architectural Institute of BC
… Peter Simpson, Greater Vancouver Home Builders' Association
… Roger Moors, Urban Development Institute (UDI)

The speakers' comments are summarized as follows:

… the CIAC unanimously approves of the process and staffing requirements, and looks forward to further involvement in the fall;
… the process and staff commitment have been very positive;
… support expressed for the future review and streamlining of regulations;
… a higher level of training may be required for staff to deal with new regulations;
… support expressed for the City making permitting process more effective; this will encourage building and economic growth;
… strong support for shorter wait times because time is money for builders.

The following motion by Cllr. Bass was put and carried. The Committee, therefore,

RECOMMENDED

A. THAT Council receive the Administrative Report dated July 11, 2000, entitled Development and Building Review - Implementation Progress and Next Steps, for information.

B. THAT Council approve the staff positions as outlined in Figure 1 of the Administrative Report dated July 11, 2000, entitled Development Services Permit Processing - Resource Requirements.

C. THAT Council approve $79,000 in salaries and benefits for the period of September 1 to December 31, 2000, and one time computer and ancillary costs of $56,000. Source of funds is increased Development and Building permit revenue in the year 2000.

D. THAT Council approve an estimated $523,200 in salaries and benefits in the year 2001 budget. The source of funds to be increased Development and Building permit revenue.

- CARRIED UNANIMOUSLY

9. Award of Tender No. 2000-09: Reconstruction of Asphalt

Pavement and Related Repairs for Broadway - Lillooet
Street to Boundary Road File: 1805

The Committee had before it an Administrative Report, dated July 10, 2000, in which the General Manager of Engineering Services sought Council's approval to award Contract 2000-09: Reconstruction of Asphalt Pavement and Related Street Repairs for Broadway -Lillooet Street to Boundary Road, to Columbia Bitulithic Ltd., at a cost of $487,936.21.

Dave Rudberg, General Manager of Engineering Services, with David Desrochers and Forrest Klotzbach of Streets Design, provided a rationale for the recommendations and responded to questions on why the work needs to be contracted out.

Ken Davidson, President, CUPE Local 1004, spoke in opposition of the recommendations, pointed out that City crews are capable of handling the work, and requested that the work either be given to City crews or that the contract award be delayed until after CUPE contract negotiations.

The following motion by Mayor Owen was put and carried. The Committee, therefore,

RECOMMENDED

A. THAT Tender No. 2000-09: Reconstruction of Asphalt Pavement and Related Street Repairs for Broadway - Lillooet Street to Boundary Road, be awarded to Columbia Bitulithic Ltd., the low bidder in the amount of $487,936.21.

B. THAT a Construction Services Agreement with Columbia Bitulithic Ltd., for Contract No. 2000-09, be executed by the Director of Legal Services on the basis that no legal rights are hereby created and none shall arise until further execution of an Agreement drawn to the satisfaction of the General Manager of Engineering Services and the Director of Legal Services.

- CARRIED

(Councillors Bass and Louis opposed)

The Committee adjourned at 11:35 a.m.

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CITY OF VANCOUVER

REGULAR COUNCIL MEETING MINUTES
STANDING COMMITTEE OF COUNCIL ON
CITY SERVICES AND BUDGETS

JULY 27, 2000

A Regular Meeting of the Council of the City of Vancouver was held on Thursday, July 27, 2000, at 11:35 a.m., in Committee Room No. 1, Third Floor, City Hall, following the Standing Committee on City Services and Budgets meeting, to consider the recommendations of the Committee.

COMMITTEE OF THE WHOLE

MOVED by Cllr. McCormick,
SECONDED by Cllr. Bass,

THAT this Council resolve itself into Committee of the Whole, Mayor Owen in the chair.

- CARRIED UNANIMOUSLY

COMMITTEE REPORTS

Report of Standing Committee on City Services and Budgets
July 27, 2000

Council considered the recommendations of the Committee, as contained in the following clauses of the attached report:

Cl. 1: 2000 Capital Grant Allocations

Cl. 2: 2000 Diversity Initiatives Grants: First Deadline

Cl. 3: 837 Davie Street - Lease of Amenity Bonus Facility & Capital Allocations
Cl. 4: Pooh Corner Daycare

Cl. 5: Vancouver Economic Development Commission - International City Project

Cl. 6: Vancouver Economic Development Commission - Relocation Proposal
Cl. 7: Development and Building Review - Implementation Progress and Next Steps

Cl. 8: Development Services Permit Processing - Resource Requirements

Cl. 9: Award of Tender No. 2000-09: Reconstruction of Asphalt Pavement and

Related Street Repairs for Broadway - Lillooet Street to Boundary Road

Clauses 1 - 3

MOVED by Cllr. Puil,

THAT the recommendations of the Committee, as contained in Clauses 1 - 3 of this report, be approved.

- CARRIED UNANIMOUSLY AND BY THE REQUIRED MAJORITY

Clauses 4, 7 and 8

MOVED by Cllr. Puil,

THAT the recommendations of the Committee, as contained in Clauses 4, 7 and 8 of this report, be approved.

- CARRIED UNANIMOUSLY

Clause 5

(Councillors Bass and Louis opposed)

RISE FROM COMMITTEE OF THE WHOLE

MOVED by Cllr. Don Lee,

THAT the Committee of the Whole rise and report.

- CARRIED UNANIMOUSLY

ADOPT REPORT OF COMMITTEE OF THE WHOLE

MOVED by Cllr. McCormick,
SECONDED by Cllr. Don Lee,

THAT the report of the Committee of the Whole be adopted.

- CARRIED UNANIMOUSLY

BY-LAWS

1. A By-law to amend By-law No. 3575,

being the Zoning and Development By-law
(3800-4100 West 4th Avenue - Jericho Lands) By-law No. 8257

MOVED by Cllr. Don Lee,
SECONDED by Cllr. McCormick,
THAT the By-law be introduced and read a first time.

- CARRIED UNANIMOUSLY

(Councillor Kennedy excused from voting)

The By-law was read a first time and the Presiding Officer declared the By-law open for discussion and amendment.

There being no amendments, it was

MOVED by Cllr. Don Lee,
SECONDED by Cllr. McCormick,

THAT the By-law be given second and third readings and the Mayor and City Clerk be authorized to sign and seal the By-law.

- CARRIED UNANIMOUSLY

(Councillor Kennedy excused from voting)

ENQUIRIES AND OTHER MATTERS

1. Leave of Absence - Councillor Kennedy File: 1254

THAT Councillor Kennedy be granted Leave of Absence from September 11 to 14, 2000.

- CARRIED UNANIMOUSLY

The Council adjourned at 11:45 a.m.

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