CITY OF VANCOUVER

REGULAR COUNCIL MEETING MINUTES
STANDING COMMITTEE OF COUNCIL ON
CITY SERVICES AND BUDGETS

MAY 18, 2000

A Regular Meeting of the Council of the City of Vancouver was held on Thursday, May 18, 2000 at 12:10, in Committee Room No. 1, Third Floor, City Hall, following the Standing Committee on City Services and Budgets meeting, to consider the recommendations of the Committee.

COMMITTEE OF THE WHOLE

MOVED by Cllr. Don Lee,
SECONDED by Cllr. Daniel Lee,

THAT this Council resolve itself into Committee of the Whole, Mayor Owen in the chair.

- CARRIED UNANIMOUSLY

COMMITTEE REPORTS

Report of Standing Committee on City Services and Budgets
May 18, 2000

Council considered the recommendations of the Committee, as contained in the following clauses of the attached report:

Cl. 1: Policing the Symphony of Fire

Cl. 2: 2000 Basic Capital Budget

Cl. 3: 2000 Engineering Capital Budget
Cl. 4: 2000 Park Board Capital Budget
Cl. 5: 2000 Supplementary Capital Budget

Clause 1

MOVED by Cllr. Clarke,

THAT the recommendations of the Committee, as contained in Clause 1 of this report, be approved.

- CARRIED

(Councillors Bass and Louis opposed to Recommendation A)
(Councillors Bass, Kennedy and Louis opposed to Recommendation C)

Clauses 2 - 5

MOVED by Cllr. Clarke,

THAT the recommendations of the Committee, as contained in Clauses 2 - 5 of this report, be approved.

- CARRIED UNANIMOUSLY

RISE FROM COMMITTEE OF THE WHOLE

MOVED by Cllr. Daniel Lee,

THAT the Committee of the Whole rise and report.

- CARRIED UNANIMOUSLY

ADOPT REPORT OF COMMITTEE OF THE WHOLE

MOVED by Cllr. Don Lee,
SECONDED by Cllr. Daniel Lee,

THAT the report of the Committee of the Whole be adopted.

- CARRIED UNANIMOUSLY

The Council adjourned at 12:15 p.m.

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REPORT TO COUNCIL

STANDING COMMITTEE OF COUNCIL
ON CITY SERVICES AND BUDGETS

MAY 18, 2000

A Regular Meeting of the Standing Committee of Council on City Services and Budgets was held on Thursday, May 18, 2000, at 9:30 a.m., in Committee Room No. 1, Third Floor, City Hall.

ADOPTION OF MINUTES

The Minutes of the Standing Committee on City Services and Budgets meeting of April 20, 2000, were adopted.

RECOMMENDATION

1. Policing the Symphony of Fire File: 4206/1376

The Committee had before it an Administrative Report, dated May 5, 2000, in which the Chief Constable sought direction on the funding of future Symphony of Fire events, and on Council’s willingness to cover the policing deficit generated by this special event. The City Manager recommended approval of the recommendations.

Clause No. 1 (cont’d)

Inspector Murray Day, Emergency Operational Planning, Vancouver Police Department, reviewed the report, provided a rationale for the recommendations, and responded to questions regarding the policing deficit, extra costs generated by this special event, and new strategies for crowd control and disbursement.

Raymond Greenwood, Chairman, Vancouver Fireworks Society, spoke in support of the recommendations, and referred to a letter dated May 17, 2000 in which the Vancouver Fireworks Society put forth the benefits of the Benson & Hedges Symphony of Fire to the City of Vancouver, its citizens and tourist industry. Mr. Greenwood also responded to questions and confirmed Benson & Hedges has no further funds to contribute to the additional policing costs.

The following motion by Councillor Louis was put and lost.

THAT the City of Vancouver not absorb the additional policing costs related to the Benson & Hedges Symphony of Fire, for the year 2000 events as outlined in the Administrative Report, dated May 5, 2000.

- LOST

(Councillors Clarke, Kennedy, Daniel Lee, Don Lee,
McCormick, Price, Sullivan, and the Mayor opposed)

The following motion by Mayor Owen was put.

A. THAT the City of Vancouver absorb the additional policing costs related to the Benson & Hedges Symphony of Fire, for the year 2000 events as outlined in the Administrative Report, dated May 5, 2000.

B. THAT the Year 2000 event be monitored and if the issues of concern cannot be mitigated, that the event organizers be encouraged to re-schedule on successive Wednesdays and Sundays in the month of September.

- carried

Clause No. 1 (cont’d)

The following postponement by Councillor McCormick was put and lost.

THAT consideration of Recommendation A be postponed to give staff the opportunity to explore splitting the cost of extra policing for the Symphony of Fire with the sponsor.

- LOST

(Councillors Kennedy, Daniel Lee, Don Lee,
Price, Sullivan, and the Mayor opposed)

The following amendment by Councillor Louis was put and lost.

THAT the City of Vancouver split the additional policing costs related to the Benson & Hedges Symphony of Fire, 50/50 with the sponsor, for the year 2000 events as outlined in the Administrative Report, dated May 5, 2000.

- LOST

(Councillors Clarke, Kennedy, Daniel Lee, Don Lee,
Price, Sullivan, and the Mayor opposed)

The postponement and amendment having lost, Mayor Owen’s motion was put and carried. The Committee, therefore,

RECOMMENDED

A. THAT the City of Vancouver absorb the additional policing costs related to the Benson & Hedges Symphony of Fire, for the year 2000 events as outlined in the Administrative Report, dated May 5, 2000.

- CARRIED

(Councillors Bass and Louis opposed)

Clause No. 1 (cont’d)

The following amendment by Councillor McCormick was put and lost.

THAT the Symphony of Fire Year 2000 event be monitored and if the issues of concern cannot be mitigated, the event organizers be encouraged to re-schedule on successive Wednesdays and Sundays in a month other than September.

- LOST

(Councillors Clarke, Kennedy, Daniel Lee, Don Lee,
Price, Sullivan, and the Mayor opposed)

The amendment having lost, Mayor Owen’s motion was put and carried. The Committee, therefore,

RECOMMENDED

B. THAT the Symphony of Fire Year 2000 event be monitored and if the issues of concern cannot be mitigated, that the event organizers be encouraged to re-schedule on successive Wednesdays and Sundays in the month of September.

- CARRIED UNANIMOUSLY

The following motion by Councillor Price was put.

C. THAT Council affirm its support of the Benson & Hedges Symphony of Fire.

- carried

The following amendment by Councillor Louis was put and lost.

THAT Council affirm its support of the Symphony of Fire event, subject to the removal of the sponsor name.

- LOST

(Councillors Clarke, Kennedy, Daniel Lee, Don Lee,
McCormick, Price, Sullivan, and the Mayor opposed)

Clause No. 1 (cont’d)

The amendment having lost, Councillor Price’s motion was put and carried. The Committee, therefore,

RECOMMENDED

C. THAT Council affirm its support of the Benson & Hedges Symphony of Fire.

- CARRIED

(Councillors Bass, Kennedy and Louis opposed)

The following motion by Councillor Kennedy was put and carried. The Committee, therefore,

RECOMMENDED

D. THAT the City actively work to help the Vancouver Fireworks Society find alternative sponsorship for a multi-night fireworks event in the City of Vancouver.

- CARRIED UNANIMOUSLY

2. 2000 Basic Capital Budget File: 1602

The Committee had before it an Administrative Report, dated April 10, 2000, in which the General Manager of Corporate Services and Director of Finance summarized the 2000 Capital Budget and sought Council’s approval of the allocation of Capital from Revenue funding and for debenture authority necessary to complete the funding of the 2000 Capital Program.

Ken Bayne, Director of Financial Planning & Treasury, with the aid of a PowerPoint presentation, provided Council with background and context around the Capital Budget process, and along with Jennifer Beresford, Manager of Budgets, responded to questions.

Clause No. 2 (cont’d)

The following motion by Councillor McCormick was put and carried. The Committee, therefore,

RECOMMENDED

A. THAT the allocation of 2000 Capital from Revenue funding of $10.5 million to the 2000 Capital Budget be as follows:

Public Works Infrastructure 3,194,000
Parks & Recreation Facilities 590,000
Public Safety 450,000
Community Service Initiatives 1,040,000
Other 3,319,600
Supplementary Capital 1,906,400
Total $10,500,000

B. THAT the 2000 Park Board Basic Capital Budget totaling $11,480,666 as summarized in the Administrative Report dated April 10, 2000, entitled "2000 Basic Capital Budget", and in Appendix A of the Administrative Report dated April 18, 2000 entitled “2000 Park Board Capital Budget” be approved, with the source of funding to be from plebiscite borrowing authority ($10,890,666) and Capital from Revenue ($590,000) as approved as part of the 2000-2002 Capital Plan.

C. THAT the allocations to the Public Safety, Social & Cultural Facilities and Other components of the 2000 Basic Capital Budget, as summarized in the Administrative Report dated April 10, 2000, and detailed in Appendix 2 of the report, be approved.

- CARRIED UNANIMOUSLY

3. 2000 Engineering Basic Capital Budget File: 1602

The Committee had before it an Administrative Report, dated May 4, 2000, in which the General Manager of Engineering Services sought Council’s approval of the 2000 Engineering Basic Capital Budget.

Clause No. 3 (cont’d)

Dave Rudberg, General Manager of Engineering Services, introduced the report. Don Brynildsen, Assistant City Engineer, Streets Division, with the aid of a PowerPoint presentation, provided an overview of the streets, communications, street lighting, and yards submissions, and responded to questions. Peter Judd, Assistant City Engineer, Water and Sewers Division, with the aid of a PowerPoint presentation, provided an overview of the waterworks and sewers submissions, and responded to questions.

Don Buchanan raised concerns regarding the budget for bus bulges and shelters, and pointed out that only two of twelve approved bus bulges have been built. Mr. Buchanan urged Council to move forward with these projects.

The following motion by Councillor Price was put and carried. The Committee, therefore,

RECOMMENDED

A. THAT the 2000 Streets, Street Lighting, Yards and Communications Basic Capital Budget totalling $21,682,000 as summarized in the Administrative Report dated May 4, 2000, and detailed in Appendix 1 of the report, be approved, with the funding to be provided as follows:

a) $17,449,500 from borrowing approved by plebiscite as part of the 2000-2002 Capital Plan for Streets, Street Lighting, Yards and Communications components of the budget; and
b) $1,038,500 from borrowing approved by plebiscite as part of the 1991-1993 Capital Plan for Streets components; and
c) $3,194,000 from 2000 Revenue Capital.

B. THAT the 2000 Sewers Basic Capital Budget totalling $17,015,000 as summarized in the Administrative Report dated May 4, 2000, and detailed in Appendix 1 of the report, be approved, with the funding to be provided in new borrowing approved under Council authority for the Sewer component of the budget.

Clause No. 3 (cont’d)

C. That the 2000 Waterworks Basic Capital Budget totalling $18,350,000 as summarized in the Administrative Report, dated May 4, 2000, and detailed in Appendix 1 of the report, be approved, with the funding to be provided in new borrowing approved under Council authority for the Water component of the budget.

D. THAT the transfers of Capital Funds, as detailed in Appendix 2 of the Administrative Report dated May 4, 2000, for Waterworks Capital closeouts, be approved.

E. THAT the public sewer connection fees for 2000 be increased by approximately 1.5% as shown in Appendix 3 of the Administrative Report dated May 4, 2000.

F. THAT the Director of Legal Services be requested to amend the Plumbing By-Law in accordance with Recommendation “E” of the Administrative Report dated May 4, 2000.

- CARRIED UNANIMOUSLY

4. 2000 Park Board Capital Budget File: 1602

The Committee had before it an Administrative Report, dated April 18, 2000, in which the General Manager of Parks and Recreation outlined a proposed strategy for Capital Plan implementation over a three year cycle, and sought Council’s approval of the 2000 Park Board Capital Budget.

Susan Mundick, General Manager, Park Board, was present to answer questions.

The following motion by Mayor Owen was put and carried. The Committee, therefore,

RECOMMENDED

A. THAT Council approve the Park Board Capital budget of $11,480,666 for the year 2000 as described in Appendix A of the Administrative Report dated April 18, 2000;

Clause No. 4 (cont’d)

B. THAT Council approve up to $2,795,000 of additional Capital expenditure by the Park Board, funded by contributions from senior levels of government and community organizations, as outlined in the Administrative Report dated April 18, 2000.

- CARRIED UNANIMOUSLY

5. 2000 Supplementary Capital Budget File: 1602

The Committee had before it an Administrative Report, dated April 17, 2000, in which the General Manager of Corporate Services and Director of Finance sought Council’s approval of the 2000 Supplementary Capital Budget.

Jennifer Beresford, Manager of Budgets, was present to answer questions.

The following motion by Mayor Owen was put and carried. The Committee, therefore,

RECOMMENDED

THAT the projects identified as Recommended in Appendix 1 of the Administrative Report dated April 17, 2000, and totaling $1,906,400 be approved; source of funds to be the 2000 Supplementary Capital Budget.

- CARRIED UNANIMOUSLY

The Committee adjourned at 12:10 p.m.

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