ADMINISTRATIVE REPORT

Date: August 27, 2002
Author/Local: T. Ban / 323-7882

RTS No. 02935

CC File No. 1805

Council: September 10, 2002

TO:	Vancouver City Council
FROM:	General Manager of Engineering Services Manager - Materials Management
SUBJECT:	Award of Tender PS02034 The Supply and Delivery of Dump Bodies

RECOMMENDATION

THAT Council accept the low bid meeting specifications representing best value from Eagle Trailers Inc. as follows:

Item I - for twenty-five (25) EDB 100 dump bodies at a total cost of $586,815
Item II - for two (2) EPT 2A pony trailers at a total cost of $52,538

plus the PST, the 7% GST (less any municipal rebate received) and the Provincial Environmental Levy, subject to a contract satisfactory to the Director of Legal Services.

POLICY

The policy of Council is to award contracts for the purchase of equipment, supplies and services that will give the highest values based on quality, service and price.

Contracts with a value over $300,000 are referred to Council.

DISCUSSION

Tenders for the above were opened on July 17, 2002 and referred to the General Manager of Engineering Services and the Manager - Materials Management for report. The PST, the 7% GST (less any municipal rebate received) and the Provincial Environmental Levy are in addition to all pricing shown in this report.

This tender was advertised in a local newspaper as well as on the internet.

The bid prices shown below in the two tables denote the unit base prices plus options with comparable equipment (if and where available).

This tender consisted of two items. Item 1 requested prices for twenty-five (25) dump bodies mounted on City supplied chassis and Item 2 requested prices for two (2) pony trailers.

Item 1 was divided into two (2) categories, Option "A" and Option "B". For Option "A", six bids were received with unit prices including the optional pony trailer towing kit and the on-board truck load measurement system ranging from $23,951 to $41,842. Option "B" was comprised of the on-board truck load measurement system with unit prices ranging from $23,353 to $40,814.

TABLE 1

Bid Ranking	Vendor	Model	Price ($) with Options `A'	Price ($) with Options `B'
			Quantity 5	Quantity 20
1	Eagle Trailers	EDB100	23,951	23,353
2	Knight Trailer Company	KG105	27,665	26,845
3	Langfab Fabricators		33,342	31,392
4	DEL Equipment	ST1702	35,369	34,179
5	Nahanni Manufacturing	WL12-16-7	38,400	36,550
6	Fort Garry Industries	XL1000	41,842	40,814

Bid 1 from Eagle Trailers meets specifications, is acceptable and recommended.

Six bids were received from Item 2 with unit prices including the optional on-board measurement system ranging from $26,269 to $38,324.

TABLE 2

Bid Ranking	Vendor	Model	Price with Options ($)
			Quantity 2
1	Eagle Trailers Inc.	EPT 2A	26,269
2	Langfab Fabricators Ltd.	2 Axle 2002	32,799
3	Knight Trailer Company Ltd.	KG210	33,265
4	Nahanni Manufacturing Ltd.	NE36S	33,950
5	Fort Garry Industries	XL2100	35,338
6	DEL Equipment Ltd.	PT146	38,324

Bid 1 from Eagle Trailers Inc. meets specifications, is acceptable and recommended.

FINANCIAL IMPLICATIONS

Twenty-five (25) dump truck bodies are scheduled to be replaced in 2002 and are included in the 2001-2002 Truck and Equipment Plant Replacement Program as they have reached the end of their planned economic lives. The budgeted dump body costs, excluding taxes, was $750,000. The total purchase price is $586,815 for Item 1 and $52,538 for Item 2 for a total of $639,353. Funding for the purchase of these units are provided from the Truck and Equipment Plant Account.

CONCLUSION

Accordingly, we recommend acceptance of the low bid meeting specifications and offering best value for Item 1 from Eagle Trailers Inc. for twenty-five (25) EDB-100 dump truck bodies at a total cost of $586,803 ($18,823 each, complete with options `A' for five (5) units at $5127 each: pony trailer towing kit, and on-board truck load measurement system, and twenty (20) units of option `B' at $4529: on-board truck load measurement system).

We also recommend acceptance of the low bid meeting specifications for Item 2 from Eagle Trailers Inc. for two (2) EPT 2A pony trailers at a total cost of $52,538 ($ 23,580 each, plus $2689 each for on-board trailer load measurement system).

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(c) 1998 City of Vancouver